Student Information System (SIS) Report Presentation to the UTFAB October 17, 2016 Good afternoon, thank you for the opportunity to present. Some of you have seen me here before, others not. My name is chris seng and I am part of the Divison of Enrollment and Access, Dept head of the Office of the Registrar and also serve as the University Registrar. I have been part of the SIS team since the inception in 2004. We’ve had a long partnership. 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation Why the music? We are pumped up because of recent successes! I will tell you about those but to celebrate we have some things to share to thank you for your contributions and efforts and involvement. Pass this stuff out and make sure everyone get’s one. On July 25th…… 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation RAMweb Old July 25th we left this behind…. 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation RAMweb New And moved to this new version of RAMweb. A very big accomplishment in the last few months. This was a huge milestone and improvement. Our team of developers, Terri, Dereck, Mahdi, Jimmie undertook project in December. Lots of people involved to make this happen. 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation Why change? High demand times were problematic Design 10 yrs old, continually adding links Mobile friendly – NO! Code was challenging to maintain Recurring security checks difficult pass and intensive to remediate Landing page was a link farm Was not Handling load/peak volume times well Was dated in design, not able to grow and be Tailored to specific students Was not Mobile first Was not easy to maintain when changes were requested Was not Passing security checks easily Was a link farm, look and feel very dated, 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation RAMweb Used by applicants and current students CSU developed self service applications with a few vendor apps embedded such as registration and class schedule Originally develop in 2000 Last complete overhaul was 10 years ago Seven offices/units contribute applications Central IT partners for servers, database Used by all students and applicants - That is a population of about 50-60K unique users RAMweb affects our University goals of recruitment, enrollment and retention efforts Graduate school Registrar Financial aid Health Network Business and Financial Services Admissions CASA Central IT partners mamange servers, application and database 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation RAMweb logins by year Logins  Usage, transaction volume much higher Year 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation RAMweb New Back to where we are now! S. M. eM. P.C. Stable, modern system, easier to maintain, easy for additional partners to contribute content Student Feedback? What to know what we have heard? Counter Emails Starbucks All positive, everyone likes it… 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation RAMweb today Student input utilized in redesign Meets peak volume demands Mobile first! Most used information on landing page Security standards improved Opportunities for student specific presentation A great leap forward for us. The design was taken from voter feedback in the ASCSU elections application meets demand during high volume times. Much of the application is mobile friendly. Most used/needed information on landing page Meets security checks The code structure is more current tools and methods, easier to maintain, distributed maintenance, Allows us to tailor to specific students more easily ---standard, new students, grad, SaS, athlete, into, etc… Thank students and Terri’s team again. 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation Platform Migration Complete technology change Operating System, hardware, software Moved ARIES/Banner databases to Linux Provides ability to dynamically adjust memory and CPU capacity as required Implemented advanced and aggressive tools to improve monitoring and predictive analysis capabilities Next, another great step forward. There were very big changes on the backend to ensure SIS stability and performance on the peak volume days. These changes directly affect RAMweb. Spot trends and adjust before problems occur Planning, Timing, coordination, testing and communication are required for a big effort such as this. 1/3/2019 UTFAB SIS Fall 2016 Presentation

Fall 2016 first day of term success All systems go all the time 33,098 RAMweb users 221,140 RAMweb main page views 53% activity from desktop, 44% mobile 52% activity from Chrome, 35% firefox Peak activity at 10am The result of the efforts over the past 9 months result in a very successful launch of the fall term. 18 different browers and many browers versions 1/3/2019 UTFAB SIS Fall 2016 Presentation

Major initiatives completed… RAMweb redesign http://ramwebstage.colostate.edu SIS/Banner upgrades Semester at Sea integration to SIS IPAS-2 Advisor portal enhancements And to recap last spring we identified a short list of the highest priority items: Ramweb redesign – check SIS/Banner upgrades – check SaS – Check , current voyage underway, next voyage students already registered with no issues IPAS 2, Advisor Portal – check These four quite large efforts. Staff intensive, impact across campus, large success by themselves. 97 closed project tickets since march – much work being done. Famweb, ariesweb, ramweb, banner, bdms, rammobile, workflow, fsa atlas, CAT/CIM, eScripsafe, ODS, LMS, u.achieve, u.direct, TES, Transferology, Slate, 10/17/2016 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation What’s next? Load, test, install vendor upgrade to web registration system (Banner XE) Ram mobile registration Continue efforts at entire XE upgrade Complete last steps of Linux platform RAMweb: weekly schedule, elections, online repeat/delete and more… System upgrades: Degree Audit, Scheduling/EMS, others And more: SAS ramweb Mobile and ramweb Design consistency 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Spring 2016 Presentation Projected SIS Budget Lets’ talk about budget. If you recall we’ve been working together since 2004. We provide budget projections for your planning purposes. This shows the amount we are projecting to request from UTFAB, the match and more from the University and the total annual budget. * - Projected Budget 1/3/2019 UTFAB SIS Spring 2016 Presentation

UTFAB SIS Spring 2016 Presentation FY 17 Funding FY17 Total Budget $1,733,283 (UTFAB + Univ match + I.S. support) FY17 UTFAB Support $716,833 Any additional costs absorbed centrally University matches UTFAB support and more The current fiscal year 1/3/2019 UTFAB SIS Spring 2016 Presentation

UTFAB SIS Fall 2016 Presentation Partnership Collaboration with UTFAB began in 2004 Project includes hardware, software and staff Meets UTFAB funding criteria We appreciate your continued support of the project The UTF and student support provided the original impetus for the project The SIS is critical core infrastructure The systems are performing exceptionally well and meeting most demands for service Final recap 1/3/2019 UTFAB SIS Fall 2016 Presentation

UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability 5. Potential for direct student use Absolutely. 6. Effort, thought & clarity in the plan 7. Quantitative usage data Several examples 8. Financial co-sponsorship 60% of total funded by the University. 9. Central/distributed balance 10. Cost/benefit ratio We believe we meet many of the funding criteria components. 3/31/2016 UTFAB SIS Spring 2016 Presentation

UTFAB SIS Spring 2016 Presentation Questions… are most welcome. Thank You! Contact: christopher.seng@colostate.edu 3/31/2016 UTFAB SIS Spring 2016 Presentation