Archives and Records Professionals for Research Data IG Brief recap of purpose of WG/IG and planned outcomes/aims? Create a space for Archives and Records Professionals to join the RDA community while not necessarily coming from a specific domain representation. To raise the profile of archival principles and practices in relation to data management activities in domain sciences. See slides after 7 questions on planned outcomes/aims. What has been accomplished to date? Developed some internal projects (not officially spun off as WGs), and have partnered with other IGs to provide our viewpoint/expertise (example, Chemistry IG and Preservation tools, Techniques, and Policies IG in Montreal). Today (1/10/2018) during the Chairs meeting I volunteered to provide a brief update on our IG. It will be in the morning (EST) of 1/11/2018. I think this is a good opportunity to get feedback from more seasoned groups as to how we are doing and what we could improve on. They gave presenters a set of questions and ask that they provide a brief statement for each. The answers can be as straightforward as 'I don't know'. I am going to take a pass at the questions tonight but thought you two might want to add some thoughts. It is not a formal presentation or going to be reported anywhere so the answers don't have to be perfect. But if this activity is useful they may ask groups who were not at the meeting to do a similar assessment. I will report back afterwards and let you both know how it goes. Thanks! Sarah

Archives and Records Professionals for Research Data IG What issues, challenges, problems, have been encountered? Getting membership to help with group tasks outside of the Plenary meetings, and not just putting the weight on the chairs. Identifying what our IG members would like to get out of the meetings/group membership. Are these issues sufficient to require modification of the outcome, schedules, scope? We listed our current tasks in our charter, but IG’s don’t seem to have a fixed deadline. So the schedule has changed but not sure it ‘requires’ modification officially. Feedback from this group would be useful. Today (1/10/2018) during the Chairs meeting I volunteered to provide a brief update on our IG. It will be in the morning (EST) of 1/11/2018. I think this is a good opportunity to get feedback from more seasoned groups as to how we are doing and what we could improve on. They gave presenters a set of questions and ask that they provide a brief statement for each. The answers can be as straightforward as 'I don't know'. I am going to take a pass at the questions tonight but thought you two might want to add some thoughts. It is not a formal presentation or going to be reported anywhere so the answers don't have to be perfect. But if this activity is useful they may ask groups who were not at the meeting to do a similar assessment. I will report back afterwards and let you both know how it goes. Thanks! Sarah

Archives and Records Professionals for Research Data IG What is the plan for completion/progress for the coming 6-12 months We have set up a joint session at the next plenary. Hope by having this joint discussion might either get more volunteers for the IG tasks, or get encouragement from possible adopters. In the next 6 months we hope to move forward on our two tasks (Appraisal and Digital Preservation) or reassess these goals. Is your work related to/coordinated with other WG/IGs? Yes … We have asked other WGs and IGs to present their groups in our sessions (see P10 as an example) and are planning a joint session with the Libraries IG for P11, but see more connections not being leveraged from many other IGs/WGs. Had to look up mission: The Research Data Alliance (RDA) builds the social and technical bridges that enable open sharing of data. The RDA vision is researchers and innovators openly sharing data across technologies, disciplines, and countries to address the grand challenges of society Archives and Records Professionals have many skills that typically happen after data have been deposited… moving our role and insights earlier in the lifecycle/process such as during development of plans for making the data interoperable, shareable etc. would be beneficial to both sides of the conversation.

Archives and Records Professionals for Research Data IG How does your work fit into the RDA mission? From our case statement: “The IG is explicitly aligned with RDA’s goal to build social bridges that enable the open sharing of data. Specifically, the IG will build relationships among professionals who are committed to developing data sharing frameworks and practices that are able to withstand the various challenges introduced by the passage of time: technological obsolescence, loss of contextual understanding of data, and resource constraints that make it impractical to commit to preserving all data forever”. Had to look up mission: The Research Data Alliance (RDA) builds the social and technical bridges that enable open sharing of data. The RDA vision is researchers and innovators openly sharing data across technologies, disciplines, and countries to address the grand challenges of society Archives and Records Professionals have many skills that typically happen after data have been deposited… moving our role and insights earlier in the lifecycle/process such as during development of plans for making the data interoperable, shareable etc. would be beneficial to both sides of the conversation.

Archives and Records Professionals for Research Data IG Current tasks Digital Preservation Task To establish the Archives and Records Professionals IG as experts in digital preservation within RDA. To create high level guidance for researchers giving advice on how they can address digital preservation. Provide useful guidance aimed at researchers both inside and outside RDA Introduce researchers to archival terminology and its connection to research data management practices Build on the 2013 NDSA’s Levels of Digital Preservation document Appraisal themes Introduction to appraisal ▪ How to develop an appraisal process with your domain experts to ensure items meet your mission. ▪ What metadata should be (or must be) collected - This will outline what information will be required to conduct an appraisal assessment and ensure that processes are in place to collect the necessary information. ▪ Why and how to disposition something - How to evaluate materials for possible deaccession from your questions and guidelines for evaluation.

Archives and Records Professionals for Research Data IG Current tasks Appraisal Task A short, user friendly guide to appraisal for research data. The audience for this resource would include domain researchers to introduce them to the topic as well as people/organizations with little or no access to archival professionals in their organization. Built around 4 themes identified at the Barcelona Plenary: Introduction to appraisal Developing an appraisal process Metadata for appraisal Disposition of materials Appraisal themes Introduction to appraisal ▪ How to develop an appraisal process with your domain experts to ensure items meet your mission. ▪ What metadata should be (or must be) collected - This will outline what information will be required to conduct an appraisal assessment and ensure that processes are in place to collect the necessary information. ▪ Why and how to disposition something - How to evaluate materials for possible deaccession from your questions and guidelines for evaluation.

Archives and Records Professionals for Research Data IG Goals: Are you on track? How does that get measured? We have not yet achieved our goals. I would say we are still building our place in the RDA community and that is an underlying part of meeting our goals.