Academic Secretariat, The Hong Kong Polytechnic University Briefing Session for New Students on Subject Registration Arrangement Last Update: July 2013

Academic Secretariat, The Hong Kong Polytechnic University Agenda 1.How to access eStudent 2.Subject Registration Schedule 3.Preparation for Subject Registration i.Study Information ii.Personal Checklist iii.Subject Information 4.Subject Registration 5.Add/Drop Period 6.What to do with subjects with no more vacancy (Preferred Subject Indication) 7.Common Errors in Subject Registration 8.Other Regulations Related to Subject Registration 9.Contact Us Appendix: NetID Registration This briefing will cover the following areas related to subject registration.

Academic Secretariat, The Hong Kong Polytechnic University You can access eStudent from orhttp:// (Direct link); orhttps://www38.polyu.edu.hk/eStudent/ PolyU Homepage > myPolyU (University Portal) > eStudent 1. How to access eStudent You are required to login the system by using NetID & NetPassword. Please use Firefox / Internet Explorer 7 browsers for logging in the system.

Academic Secretariat, The Hong Kong Polytechnic University 1. How to access eStudent Login by NetID & NetPassword For NetID Registration, please refer to Appendix: NetID Registration for details.Appendix: NetID Registration

Academic Secretariat, The Hong Kong Polytechnic University 1. How to access eStudent You can check various study-related information / application via this website, e.g. subject registration, timetable, assessment result, etc.

Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration on or before 8 Aug 2013 Time Ticket / Mock Run 5 August 2013 Subject Registration 6 August* - 23:59 of 12 August 2013 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 2 September* - 23:59 of 14 September 2013 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest timeticket assigned

Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration during 9 Aug - 21 Aug 2013 Time Ticket / Mock Run 19 August 2013 Subject Registration 20 August* - 23:59 of 23 August 2013 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 2 September* - 23:59 of 14 September 2013 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest timeticket assigned

Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Full-Time Programmes and completed programme registration on or before 23 Aug 2013 Time Ticket / Mock Run 26 August 2013 Subject Registration 27 August* - 23:59 of 28 August 2013 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 2 September* - 23:59 of 14 September 2013 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest timeticket assigned

Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Full-Time Programmes and completed programme registration during 24 Aug - 28 Aug 2013 Time Ticket29 August 2013 Subject Registration 30 August* - 23:59 of 30 August 2013 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 2 September* - 23:59 of 14 September 2013 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest timeticket assigned

Academic Secretariat, The Hong Kong Polytechnic University 3. Preparation for Subject Registration Subject Registration on Web Will NOT be affected by rainstorm warning / typhoons / public holidays Will NOT be extended

Academic Secretariat, The Hong Kong Polytechnic University 3. Preparation for Subject Registration Before register subject(s) online, you should check: Study Information – Subjects registration record in the semester Personal Checklist – Earliest Commencing Time Subject Information

Academic Secretariat, The Hong Kong Polytechnic University In Study Information, you can check subject(s) pre-assigned to you by your programme offering department; and subjects registered by yourself; and Your credit transfer / subject exemption / subject withdrawal records 3(i). Study Information (eStudent > My Profile > Study Information)

Academic Secretariat, The Hong Kong Polytechnic University 3(i). Study Information (eStudent > My Profile > Study Information) Select the relevant Academic Year/Semester to see the records (E.g Semester 1) EID 01N01

Academic Secretariat, The Hong Kong Polytechnic University the period for subject registration by academic year/semester; and your assigned earliest commencing time for performing subject registration (i.e. start time). In Personal Checklist, you can check 3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist) menu Semester 1

Academic Secretariat, The Hong Kong Polytechnic University 3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist) Subject Registration ActivitiesRegistration PeriodYou should confirm your Subject selection ONCE Your add/drop count will be accumulated Subject Registration – Part Time/Mixed-Mode Programmes 06-Aug :30 to12-Aug :00 YesNo System Re-opening Period12-Aug :00 to13-Aug :30 N/ANo You should note your start time no system service from 08:00 – 08:59 on the last day of Subject Registration Period whether you should confirm your selection ONCE only whether your add/drop count will be accumulated

Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Information You can check subject information, subject groups, vacancy, class timetable before performing subject registration via Subject Search function. There are 2 options of searching: By Programme or By Subject search

Academic Secretariat, The Hong Kong Polytechnic University Subject Search Steps: By Programme search 1.Select By Programme 2.Select the Offering Department and the programme you are enrolled on 3.Press Search 1 2 3(iii) Subject Information Semester 1

Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Information 1 2 Subject Search Steps: By Subject search 1.Select By Subject 2.Select subject category, offering department, input subject code/title 3.Press Search Semester 1

Academic Secretariat, The Hong Kong Polytechnic University Subjects on offer of the selected Academic Year/Semester will be shown in the result. Click the subject code to view the subject details. 3(iii) Subject Information Semester 1

Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Information Subject CodeABCT341 [Synopsis] Subject TitleANALYTICAL CHEMISTRY II Subject Title in Chinese Offering DepartmentDEPARTMENT OF APPLIED BIOLOGY AND CHEMICAL TECHNOLOGY Co-offering Department NatureNormal CategoryFree Electives (non-2012 Curriculum) Credit(s)3.0 Level3 Duration1 semester(s) Consecutive Pattern Student Contact Hour(s) Subject Pre-requisite(s)ABCT241 Co-requisite(s) Exclusion(s) Faculty/Department Exclusion(s) Nil Programme Exclusion(s) Nil Subject GroupClass TimetableStudents of the programmes are eligible for taking this subject group Group TypeGroup SizeVacancies 101View DDG FDGRestricted PS View FDGRestricted PS View12052-Restricted PS60 This part shows the basic information of the subject, e.g. category, duration, consecutive pattern, etc. You can view the subject synopsis by clicking the link. This part shows the requirement for taking the subjects, e.g. subject pre- requisite/co-requisite requirement or any subject/programme exclusion. This part shows the offering details, e.g. whether the subject is offered to your programme, vacancy, timetable info.

Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Information Subject Code Subject TitleSubject Group Code Component Code For Every (Week) Start Week End Week Day of Week Start Time End Time VenueTeaching Staff Remark ABCT341ANALYTICAL CHEMISTRY II 101LTL Mon14:3017:20BC502Sam Bau For checking the class timetable information, you should pay attention to the following information Start Week, End Week, For Every Week, Day of Week Start Time, End Time Venue

Academic Secretariat, The Hong Kong Polytechnic University Subject Registration on Web Students can confirm ONCE only for subject registration Adjustment of subject selection could only be done during system re-opening period for each round, or during the add/drop period Important Note: will NOT be affected by rainstorm warning / typhoons / public holidays will NOT be extended 4. Subject Registration

Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Start your subject registration by selecting the relevant academic year/semester Semester 1

Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration In the Subject Registration Page, there are 2 main blocks. Left hand side: Search and Select Subject(s) Right hand side: Selected Subject(s)

Academic Secretariat, The Hong Kong Polytechnic University Search and Select Subject(s) block To select subject(s) and put in the basket (i.e. Selected Subject(s) block) Selected Subject(s) block To confirm your selected subjects 4. Subject Registration

Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 1: Search subject by using Basic Search If you know the subject code of the subject you would like to register, you can input the subject code and press Search button.

Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 1: Search subject by using Advanced Search You can choose a subject from a list, by choosing the designated Programme and Subject Category and press Search button.

Academic Secretariat, The Hong Kong Polytechnic University Steps for subject selections: Step 1: Search subject by using Retake Fail If you want to retake a previously fail subject, you can click this tab 4. Subject Registration

Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 2: Select the subject group and press + button You should select the subject group which has vacancy (i.e. vacancy > 0) and press + button 4.5

Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 3: Select the component(s) and press Select button Select one component from each type by ticking the check box –E.g. LEC and SEM, Select one LEC and one from SEM Press Select button

Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Steps for subject selections: Step 4: The subject will be displayed in the Selected Subject(s) block You can repeat Steps 1 – 3 to select other subjects. LEC001 SEM002

Academic Secretariat, The Hong Kong Polytechnic University LEC001 SEM Subject Registration Steps for subject selections: Step 5: After selecting ALL subjects, press Confirm. You should check if your selected subjects exceed the maximum number of extra credits(s) before press Confirm to submit your selection.

Academic Secretariat, The Hong Kong Polytechnic University Subject Registration Steps for subject selections: Step 6: For successful confirmation, a confirmation page with the registered subjects & a reference number will be shown to you. Please check your personalized timetable via My Timetable > Class Timetable Please check your records via My Profile > Study Information Subject Code Subject TitleCreditSubject GroupComponentSubject Registered Type AF1605INTRODUCTION TO ECONOMICS LEC001 TUT001 Registered – Pre-assigned Need approval before dropping FB1003FRESHMAN SEMINAR SEM004 Registered MM1051TANGO! MANAGING SELF & LEADING OTHERS LEC001 SEM002 Registered

Academic Secretariat, The Hong Kong Polytechnic University 5. Add/Drop Period Add/Drop Period The screen layout & procedures for add/drop subjects during the Add/Drop period is the same as the Subject Registration in the previous section. During the last 2 days of the add/drop period, you can also retake a previously pass subject for improving grades register on subjects outside curriculum (for students of Full- time programmes only; students of Mixed-Mode Full-time, Mixed-mode Part-time, Part-time programmes are not eligible) Add/drop count will be accumulated during the Add/Drop period Important Note: If you add/drop subjects more than 4 times (i.e. add/drop count 5), your earliest commencing time to access subject registration in the next semester will be postponed. (This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1 st semester.)

Academic Secretariat, The Hong Kong Polytechnic University 5. Add/Drop Period For retake a previously pass subject during the last 2 days of the add/drop period, you can choose the subject via the Retake Pass tab page.

Academic Secretariat, The Hong Kong Polytechnic University Register on subjects outside curriculum during the last 2 days of the add/drop period (for students of Full-time programmes only) Step 1: search a subject via Subject Search function Step 2: input the subject code in Basic Search tab page 5. Add/Drop Period

Academic Secretariat, The Hong Kong Polytechnic University 5. Add/Drop Period Check your cumulative add/drop count A record of your Cumulative Add/Drop Counts in a semester will be displayed to you at the Selected Subject(s) block when you logon eStudent > Subject Registration during the Add/Drop period. After you process subject registration (add and/or drop subjects), the up-to- date cumulative Add/Drop counts will be updated for your reference in the confirmation page. AF LEC001 TUT002 Registered AF LEC001 TUT011 Registered – Pre- assigned Need approval before dropping FB SEM004 Registered 7.5

Academic Secretariat, The Hong Kong Polytechnic University Indicate your Preferred Subjects when there is no vacancy for the subject group During the subject registration process, if there is no vacancy for the subject(s) you would like to take, you may indicate your wish in taking the subject(s) via Preferred Subject Indication function. Department will contact you if study places of your preferred subject become available after the subject registration or add/drop periods. Unlimited access to this function 6. What to do with subjects with no more vacancy (Preferred Subject Indication)

Academic Secretariat, The Hong Kong Polytechnic University 6. What to do with subjects with no more vacancy (Preferred Subject Indication) Steps for indication of your preferred subjects: Step 1: You should COMPLETE your subject registration process before INDICATE your preferred subjects. Step 2 : At the confirmation page, there is a hyperlink for entering the Preferred Subject Indication function Subject Code Subject TitleCreditSubject GroupComponentSubject Registered Type AF1605INTRODUCTION TO ECONOMICS LEC001 TUT001 Registered – Pre-assigned Need approval before dropping FB1003FRESHMAN SEMINAR SEM004 Registered MM1051TANGO! MANAGING SELF & LEADING OTHERS LEC001 SEM002 Registered

Academic Secretariat, The Hong Kong Polytechnic University 6. What to do with subjects with no more vacancy (Preferred Subject Indication) Steps for indication of your preferred subjects: Step 3: You can search the subject, select them and put in the basket of Preferred Subjects (similar to the subject registration process). You can select up to 5 choices with prioritization. Step 4: Press Confirm to confirm your selection.

Academic Secretariat, The Hong Kong Polytechnic University 7. Common Errors in Subject Registration During the subject registration exercises, you may encounter errors and will be alerted by the error messages. Please check the error messages, if any, and fix it before you can successfully confirm your subject selection. AF LEC001 TUT001 Registered – Pre-assigned Need approval before dropping FB SEM004 Registered – Pre-assigned Need approval before dropping

Academic Secretariat, The Hong Kong Polytechnic University 7. Common Errors in Subject Registration 2.Fail to fulfill the subject requirement for registration You are not allowed to register on the subject if you have not fulfilled its pre- requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis. 1.Not yet reach your earliest commencing time for Subject Registration You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.

Academic Secretariat, The Hong Kong Polytechnic University 7. Common Errors in Subject Registration 3.No vacancy for the subject group/component groups You are not allowed to register on the subject if there is NO VACANCY. Please select other subject groups/subject components with vacancy, if any. 4.Class timetable clashes between 2 Subjects You are not allowed to register on the subject(s) if there is time-clashes between your personal timetable and the subject you would like to register. Please select other subject group/components for registration.

Academic Secretariat, The Hong Kong Polytechnic University 7. Common Errors in Subject Registration 5.Maximum credits to be taken in a semester In the first round of subject registration in a semester, your programme offering department may set a credit limit for you to register subjects online. Please refer to the maximum number of extra credits when you perform subject registration. During Add/Drop period, such limit will be removed and your maximum credits to be taken in a semester is 21 credits according to the University requirement. 6.Study load in a semester You are not allowed to register more than 21 credits in a semester. If you have need to register subjects more than 21 credits, please approach your programme offering departments for approval.

Academic Secretariat, The Hong Kong Polytechnic University 8. Other Regulations Related to Subject Registration Drop subjects after the Add/Drop period is NOT allowed. Apply subject withdrawal $105 subject withdrawal fee/subject + tuition fee paid will be forfeited The withdrawal subjects will be printed on the ARN (with W grade) and Transcript of Study Application must be submitted before the start of examination period Students are advised to refer to the Student Handbook for regulations related to the registration.Student Handbook

Academic Secretariat, The Hong Kong Polytechnic University 9. Contact Us Hotline: / /

Academic Secretariat, The Hong Kong Polytechnic University Q & A

Academic Secretariat, The Hong Kong Polytechnic University Enjoy your study at PolyU!

Academic Secretariat, The Hong Kong Polytechnic University Appendix: NetID Registration You can activate your NetID via myPolyU Portal at PolyU website (

Academic Secretariat, The Hong Kong Polytechnic University Appendix: NetID Registration 1. Click New Student

Academic Secretariat, The Hong Kong Polytechnic University Appendix: NetID Registration 2. Create your User ID (i.e. your Student No., which is printed on your student ID card)

Academic Secretariat, The Hong Kong Polytechnic University Appendix: NetID Registration Back to Part 1 How to access eStudent 3.Go through the validation process Please note that in Programme Code field, you are required to input the first 5 digit of your programme, e.g ABC, you should input If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline