Status of Civil Registration system

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Presentation transcript:

Status of Civil Registration system Samoa, Ponifasio Vasa, DR Upolu

Outline Yesterday - Background Information Today Records Management Status of Civil Registration system, Completeness Recent Developments Tomorrow - Upcoming Projects and Priorities

Status of Civil Registration system Background information: Registry office formerly with Ministry of Justice Government reforms in 2006, moved the Registry Office to be part Samoa Bureau of Statistics under Ministry of Finance Government reforms in 2008, Samoa Bureau of Statistics became a Government Ministry Registry office is called “Births, Deaths and Marriages Division” with Samoa Bureau of Statistics BDM Act 2002, Statistics Act 2015, Marriage Ordinance 1961

Records Management System BDM used both manual and electronic records Since 2002, electronic records were introduced

Records Management Process - Old system - Filing -2 Manual Filing - Life Data introduction 2002 Electronic Currently use both system -New Registration

Status of Civil Registration system: completeness What is the number of yearly births estimated by the most recent census What is the number of yearly deaths estimated by the most recent census Estimated completeness for Births=Number of births registered within one year of occurrence/ Number of births estimated by most recent census*100 Estimated completeness for Deaths =Births=Number of deaths registered within one year of occurrence/ Number of births estimated by most recent census*100 Year No of Births Registered within one year of occurrence No of late registration cases Number of deaths registered Number of late registration cases Estimated completes for births Estimated completes for deaths 2017 1688 712 2016 2279 795 2015 1765 715 2014 1744 586 2013 788 534

Recent developments Training of medical professional on coding causes of death Mass Registration Campaign (Feb – June 2018) ..\SBS\Lali240615 - Panel SBS.mpg

Upcoming projects and priorities National ID working in close collaboration with other government agencies who also have registration system Capacity Building Systems Analysis of reports from system Report writing Dissemination of information to users Records Management (records digitisation etc) Capacity Building We are really good with the process and the input side of the system, however we are often faced with the challenge regarding other functions of the system Analysis statistics from the system to make it useful is a challenge. We as statisticians are technical in our areas, we have to analysis these statistics, understand the statistics and be able to translate the statistics to be meaningful to our users. We need your assistance in these areas We have challenges in writing reports and how civil registrations and vital statistics can be used for decision making. Often these are the challenges we as statisticians faced, statistics collected are often left unused because somehow the users do not understand, can not interpret or simply do not know that certain statistics are available. How can you help us with dissemination?