State Center Community College District Fresno City College, Reedley College, & North Centers Online Probation Workshop Welcome to the State Center Community College Online Probation Workshop. The State Center Community College District includes Fresno City College, Reedley College and the North Centers. The North Centers are made up of the Clovis Center, Madera Center, Oakhurst Center, and Willow International Center. The purpose of this workshop is to provide students on a Level 1 probation status (Academic and/or Progress) with information about probation and tools to assist in being successful in college. First of all, I want to assure you that this workshop is designed to help you as a student and is in no way a punishment. Your registration hold will be removed in the system within 24 hours once you complete this workshop and successfully pass the quiz. This applies to all SCCCD colleges and centers. My name is Dr. Erica Johnson, academic counselor for the State Center Community College District, and I will be providing you with the information presented in this workshop. I also want to remind you that there are additional resources available for each SCCCD college and center on Blackboard.

SCCCD - Online Probation Workshop One of the most common excuses given by those who are on probation is: “I didn’t know.” This probation session will offer you the opportunity to understand your academic situation and the policies that govern students. It is your responsibility as a student to be aware of the district’s academic probation policies and procedures at the respective college or center you are planning to attend. One of the most common excuses given by those on probation is “I didn’t know.” This probation session will offer you the opportunity to understand your academic and/or progress situation and the policies that govern students. It is your responsibility as a student to be aware of the district’s probation policies and procedures at the respective college or center you are planning to attend.

Purpose To understand how to improve your academic standing and avoid continued probation To help you achieve your academic goal(s) To learn strategies for success The purpose of this workshop is to provide you with information to assist in understanding how to improve your academic standing and avoid continued probation, to help you achieve your academic goal(s), and to provide you with some strategies to succeed.

What is Probation? Probation is defined as unsatisfactory progress in one or both of the following two areas: Falling below minimum standards will place you on probation Academic - Cumulative Grade Point Average falls below 2.0 Progress - Cumulative units completed compared against units attempted is 50% or less This next slide provides you with the definitions of probation. Probation is defined as unsatisfactory progress in one or both of the following two conditions: Academic Probation; which occurs when your cumulative grade point average falls below 2.0 AND Progress Probation; which occurs when your cumulative units completed compared to units attempted is 50% or less

Consequences of Probation Registration holds Mandated probation counseling Financial aid restrictions Course selection restrictions Ineligible for graduation and transfer Semester units limited Dismissal from district’s colleges & centers When placed on probation, whether it is academic or progress, there are consequences. This slide provides a list of some of these consequences. You will not be able to register for classes in person, online via WebAdvisor or by telephone until you satisfy the respective college’s required intervention based on you probation level. Students on level 1 probation are required to participate in a probation workshop. Your probation status can impact or affect your financial aid, course selection, unit load and you may not be eligible to transfer or graduate. If you continue on probation for 3 consecutive semesters, you may be dismissed from the district’s colleges and centers. There are 3 levels of probation (which I will describe in more detail further into this presentation) and each level has specific consequences: If you are placed on Level one probation, you are required to participate in the college or center’s probation counseling workshop prior to registration If you are placed on Level two probation, you are required to meet with a counselor and discuss your educational goals, complete a retention agreement, and plan your semester course(s) accordingly. If you are placed on probation for a third time, you may be subject to dismissal which requires you to sit out 1 semester from all district colleges and centers.

Academic Probation A student who has attempted at least 12 semester units as shown by the official academic record shall be placed on academic probation if the student has earned a grade point average below 2.0 in all units which were graded on the basis of the grading system. You may recall, there are two types of Probation. The first type of probation we will review is Academic Probation which occurs when a student has attempted at least 12 semester units and earns a grade point average below 2.0 in all units which were graded on the basis of the grading system.

Academic Probation Codes A1 Academic Probation Level 1 A2 Academic Probation Level 2 AD Academic Dismissal There are 3 levels of academic probation. The first time a student receives a grade point average below a 2.0, the student is placed on A1 (Academic Probation Level 1). The second time a student receives a grade point average below a 2.0, the student is placed on A2 (Academic Probation Level 2). If the students cumulative GPA is below a 1.75 for three consecutive semesters, the student will be placed on AD (Academic Dismissal); which requires sitting out of the district for 1 semester.

Reading the Transcripts GPU = Grade Point Units UEAR = Units Earned GPT =Grade Points SEM GPA =Semester Grade Points CUM GPA =Total Grade Points It is important for you as a student to understand how to read your transcript. This slide provides definitions for the various codes that are used on a transcript. GPU refers to the grade point units that are used to calculate your GPA UEAR refers to the number of units earned in each semester and overall GPT stands for the grade points earned for each class SEM GPA refers to your semester grade points and grade point average AND CUM GPA refers to your overall grade points and grade point average

Academic Transcript This slide provides you with a sample transcript. In looking at this transcript, you will notice that the student has below a 2.0 GPA in 2 consecutive semester. This student is on Level 2 Academic Probation. In order to get off of probation, this student will need to bring his/her overall GPA up to a 2.0 minimum.

Progress Probation A student who has enrolled in a total of at least 12 semester units as shown by the official academic record shall be placed on progress probation when the percentage of all units in which the student has enrolled and for which entries of “W”, “I”, “NP” and “NC” are recorded reaches or exceeds fifty percent (50 percent). The second type of probation we will review is Progress Probation; which occurs when the percentage of all units in which the student has enrolled and for which entries of W (withdrawal), I (incomplete), NP (no pass) and/or NC (no credit) are recorded reaches or exceeds fifty percent.

Progress Probation Codes P1 Progress Probation level 1 P2 Progress Probation level 2 PD Progress Dismissal There are 3 levels of progress probation. A student will be placed on the first level of progress probation (P1) when the percentage of all units in which the student has enrolled and for which entries of “W”, “I”, “NP” and “NC” are recorded reaches or exceeds fifty percent (50 percent). If this occurs a second time, a student will be placed on the 2nd level of progress probation (P2). If this same situation occurs a 3rd time, a student may be placed on progress dismissal (PD) and required to sit out one semester.

Progress Probation The following acronyms are used for Progress Probation. (WINC) “W” Withdraw “I” Incomplete “NC” No Credit “NP” No Pass This slide provides you with the acronyms that are used for progress probation. On the transcript, these units totals are identified as WINC. W represents a withdrawal, which is assigned when a student drops a class after the first 3 week so the semester up the 9th week. (short term classes have different deadlines) I stands for an incomplete, which is assigned when an instructor and a student are in agreement to allow a student to make up work after the semester ends. NC demonstrates a no credit; which is a grading option for students; and a D or F grade is earned NP is no pass; which is also a grading option which has replaced the NC (no credit) and a D or F grade is earned

Progress Transcript This slide provides you with a sample transcript. In looking at this transcript, you will notice that the student has several W’s (withdrawals) and very few passing grades. This student needs to focus on completing courses to eventually exceed the number of units already posted as W’s.

How to Figure Your Probation Status for Progress Probation Use Cumulative Totals on transcript Add the Grade Point Units (GPU) and your “W”, “I”, “NC”, “NP” (WINC) and divide the total by 2. If total is equal to or larger than (GPU) you are on Progress Probation In order to determine if you are on progress probation, there are 3 easy steps: 1. Always use the cumulative totals on the transcript 2. Add the (GPU) grade point units and all of the units assigned as W’s, I’s, NC’s, and NP’s and divide the total by 2 3. It the total is equal to or larger than your GPU you are on progress probation

Progress Probation Example CUM WINC = 16 + CUM GPU = 12  2 (16 + 12) = 28  2 = 14 14 is greater than 12 CUM GPU This student is dropping more units than completing and is on Progress Probation Here is an example of how to calculate your progress probation status. Again, taking the cumulative WINC units, add the cumulative GPU and then divide the total by 2. If the answer is equal to or greater than the Cumulative GPU; which 14 is greater than 12, you are on progress probation. This student is dropping more units than completing.

Academic & Progress Dismissal Disqualified after three consecutive semesters of a Cumulative G.P.A. less than 1.75 after attempting 12 or more GPU units. Or you have not completed 50% of the units attempted in three semesters Excluding summer sessions As I mentioned before, if your cumulative grade point average falls below 1.75 for three consecutive semester OR you have not completed 50% of the units attempted in three semesters; excluding summer sessions; you may be dismissed from the district campuses and centers for 1 semester.

Readmission After Dismissal Dismissal - out one semester from any campus or center within the district May appeal any dismissal through petition at the campus or center you plan to attend if extenuating circumstances exist Examples of extenuating circumstances include: accident, illness, death in the immediate family, military duty, jury duty, job displacement, family displacement, instructor error and/or other circumstances which are justifiable in the judgment of the college president or his designee After sitting out one semester, we encourage you to meet with a counselor at the college or center you plan to attend to discuss re enrolling in college. If your dismissal is a result of extenuating circumstances which is defined as an accident, illness, death in the immediate family, military duty, jury duty, job displacement, family displacement, instructor error and/or other circumstances, you may appeal the dismissal through petition at the campus or center you plan to attend. It is important to mention that the petition process may differ at each college and/or center within the State Center Community College District.

Helpful Hints Repeat “D” or “F” grades Drop courses before deadlines (list drop deadlines ?’s) Go to class Discuss difficulties with instructors Discuss schedule changes with counselor Register early Select classes and unit load wisely Utilize tutoring services Enroll in appropriate Counseling classes This slide provides you with some helpful hints to improve you academic standing: Repeat D and F grades Drop courses before the deadline; you can drop a course during the first 3 weeks of a full length semester and it will not appear on your transcript Attend class regularly Discuss any difficulties you may have with your instructors Consult with your academic counselor Register early; as a continuing student you are assigned a registration date AND Select classes and unit load wisely The colleges and centers offer free tutoring services for enrolled students. There are also a variety of Counseling courses available to assist students in career exploration, learning strategies, group dynamics, study skills, life management, and personal development.

Repeating Courses Students will be allowed to repeat a course after receiving a substandard grade(s) one time after initial attempt. A petition will be required to enroll in a course a third time. A petition will also be required to enroll in a course a fourth time only if extenuating circumstances exist The grade earned in the last attempt will be used to calculate the GPA It is recommended to repeat courses that you have received a D or F grade. However, there is a limit to the number of times you can repeat a course. The policy states that students will be allowed to repeat a course after receiving a substandard grade a total of two times after the initial attempt. A petition is required to enroll in a course a fourth time if extenuating circumstances exist. The grade earned in the last attempt will be used to calculate the GPA.

What’s Next? Meet with a Counselor Develop a Student Educational Plan (SEP) Registration (by appointment) Once you complete this probation workshop, take and pass the probation quiz, it is advisable to meet with a counselor to discuss next semesters classes and develop a student educational plan. This plan will outline the requirements for your educational goals. Once you have a plan in place, it will be important to register for classes on your assigned registration date. You will be able to register online or in person.

SCCCD Counseling Departments Fresno City College (559) 442-8226 M,T,Th,F 8:00 a.m. -5:00 p.m. W 8:00 a.m. -7:00 p.m. North Centers Madera Center (559) 675-4800 M-Th 8:00 a.m. – 6:00 & F 8:00 a.m.-5:00 Oakhurst Center (559) 683-3940 T 10:00 a.m. – 6:00 & W 8:00 a.m. - 4:00 Willow International Center (559) 325-5239 M-Th 8:00 a.m. – 6:00 & F 8:00 a.m. – 5:00 Reedley College (559) 638-0337 M-Th 7:30 a.m. – 7:00 p.m. F 7:30 a.m. – 5:00 p.m. The SCCCD offers Academic Counseling services throughout the district. This slide provides you with the phone numbers and counseling department hours of operation. It is highly recommended that you address your questions and concerns with a counselor at the campus or center you plan to attend.

Online Probation Workshop Quiz Thank you for participating in the State Center Community College District’s Online Probation Workshop The next step is to take the Probation Quiz by clicking below ADD LINK? We hope you become a successful State Center Community College District student! Thank you for participating in the State Center Community College District’s Online probation workshop. We hope that have a better understanding of probation and your academic standing. The next step in completing this workshop is to complete the Online Probation Quiz. There are 10 questions on the quiz and you will need to score at least a 7 out of 10 to pass and have your registration hold removed.