DATA: Not an Endless PIT Wendy Smith HMIS System and Implementation Administrator Portland Housing Bureau- City of Portland Justina D Fyfe UCAN Compliance & Integrity United Community Action Network

Data: Not An Endless Pit

Data – What is it? Data – Noun – Facts and statistics collected together for reference or analysis Data, information, knowledge and wisdom are closely related concepts, but each has its own role in relation to the other, and each term has its own meaning. According to a common view, data is collected and analyzed: data only becomes information suitable for making decisions once it has been analyzed in some fashion.

Where does it come from? Personal data starts with Mom and continues after birth Medical Records School Records Bank Records Weather Reports Sports Statistics

What happens with wrong data Medical records In appropriate tests / diagnosis / medication / cost School records Failing grades / no college entrance / no higher degree Bank records Over drawn / high fees / loss of account Weather reports

Do you see a connection? Client Entry

Reports we might expect to see Blood test – Blood Pressure – Pulse – O2 levels Report Cards – Certificate of Achievement Monthly Statement Data Quality, APR, HIC+PIT+LSA=AHAR*, ESG Caper… *- Did you know this is the report to congress? And did you know CoC-level data is used to create a state-level appendix to this report.

Who Requires Data We do! Parents. Federal Funders. State Funders. Other Grantors. Community Partners.

How Data is Used By individual Good medical records track our health Good grades set the foundation to help achieve lifetime goals Quality bank records help track income and expenses as well as savings Good weather reports help determine preparation for daily activities Sport Statistics help us support our teams

How Data is Used……..Continued By Federal Funders Track appropriate use of funds Track the basic information of those seeking assistance UDE’s – Age, gender, ethnicity, income level, housing situation, etc Gaps in availability of funds PIT numbers –vs- number assisted Ethnic groups, Vets, Youth, Seniors

How Data is Used……..Continued https://www.sagehmis.info

How Data is Used……..Continued https://www.hudexchange.info/resource/reportmanagement/published/CoC_PopSub_State_OR_2017.pdf

How Data is Used……..Continued https://www.hudexchange.info/resources/documents/2016-AHAR-Part-1.pdf

How Data is Used……..Continued By State Funders Track appropriate use of funds Track the basic information of those seeking assistance UDE’s – Age, gender, ethnicity, income level, housing situation, etc Gaps in availability of funds PIT numbers –vs- number assisted Ethnic groups, Vets, Youth, Seniors

How Data is Used……..Continued ESG CAPER report is used for multiple OHCS Funds, downloaded and send to OHCS

How Data is Used……..Continued https://public.tableau.com/profile/oregon.housing.and.community.services#!/vizhome/InformationDashboardPITCount_1/Point-in-TimeCount

How Data is Used……..Continued Oregon’s 2016-2020 Consolidated Plan Amendment Estimate the number and type of families in need of housing assistance for families with children and the families of veterans. According to the January 2015 PIT count; there were 1,173 families with children experiencing homelessness, consisting of 3,724 people. Seventy-one of these families included a veteran and their children. There were 234 people in these families of veterans experiencing homelessness. Excerpt page 75

How Data is Used……..Continued Community Partners Glean the information needed to apply for special grants from foundations etc to serve special populations or programs Support the needs of our agencies

How Data is Used……..Continued

How Data is Used……..Continued Where do you feel report information could be useful? Where do you need data Where does it come from How do you track What resources are you currently using Thoughts? Ideas?

Where can you find Data to use? The HUD APR is full of valuable information, not just “All” clients, but also information on Veterans, Chronically Homeless Clients, and Youth

Questions???? See the connection? Do you have ideas where to pull data? Any surprises?