Minor Hockey Association Cole Harbour Bel Ayr Minor Hockey Association 2017 - 2018 Annual General Meeting June 7, 2018

Team Recognition

Midget B Rylee Sears Midget B Division PEI Police Association Midget “A” Tournament Birthplace of Hockey Midget B Tournament SEDMA Midget B “Odyssey” Division Midget B Southern Conference Champions 2017-2018 Midget B Provincial Champions 2017-2018

Recognition Paul Cox Award for CHBA Volunteer Outgoing Directors

AGM 2017-2018 Agenda Recognition - Presentation Opening Comments – President Jim Bungay Call to Order Motion for approval of 2017 Draft AGM Meeting minutes (Draft minutes are posted on Website) Introduction of the current Board of Directors & Executive Reports Presentation / Motion for Acceptance of Budget 2018-2019 Introduction of the 2018-2019 CHBA Board of Directors NEW BUSINESS 5.1 Motion for New Logo and Reveal 5.2 Expression of Interest for 50/50 5.3 New Items – Questions from the membership Motion of Adjournment

Approval of the Minutes of the preceding Annual General Meeting June 9, 2017

Current Board of Directors President Jim Bungay Past President Vacant Vice President Perry Mason Treasurer Jamie Miles Managers Coordinator Yvette Considine Equipment Manager Angela MacNeil Novice/IP Coordinator Cindy Bell-McNeil Ice Scheduler Paul Thibideau Risk Management Michelle Lassaline Rep Coordinator Jamie Aalders Registrar Susan Manning Media Coordinator Vacant Rec League Coordinator Joel Wright Joe La Montagne Liaison Darryl Braine Secretary Jennifer Courtney Referee-in-Chief Jason Clark

Director Reports

President Jim Bungay

Vice President Perry Mason

Registrar Susan Manning

Registration Activity 645 rostered players / 225 rostered coaches 35 Teams 11 Rep Teams /22 Rec Teams 2 Novice Female Teams 1 HNS Special Needs Team 43 rostered players 24 coaches Respect in Sport Parent 93 new players 100% compliant New for 2018 – Course will need to be completed prior to being rostered on a team.

Division Rostered Players Year of Birth Male Female IP/Feathers 141 2013 16 4 2012 32 22 2011 53 14 Novice 128 2010 55 15 2009 44 Atom 94 2008 45 1 2007 48 Pee Wee 84 2006 2005 38 Bantam 95 2004 57 2003 37 Midget 83 2002 30 2001 29 2000 19 1999 5 Junior 20 1994 - 1999 TOTALS 645   573 72

Risk Management Michelle Lassaline

Risk Management 225 rostered coaches, assistant coaches, trainers, on-ice helpers and managers - down from 260 last season. 219 completed required certification and checks. This is 97% compliance - up from 95% last season. CRC Night (October 19) - 96 records were requested for at total cost of $2,880 - down $180 from 2016-17. Hockey NS coach and safety courses - in total, 86 sessions both online and classroom at a total cost $7,212 - down by $2,366 from 2016-17. Certifications due to expire in 2018 will do so on August 31.

Rep Coordinator Jamie Aalders

1. Tryout Process -Dal evaluators plus coaches, more data points -Process will be shortened -Call for volunteers -Players will be evaluated on individual plus team play

2. Development -Divisional Coordinator at each level -Coaches committee, more help for coaches -Development will not be limited to one weekend

3. Coaches -Early July call for coaches -More input from coaches on team selection -Selection process -Evaluation training

Rec “C” Coordinator Joel Wright

Atom Rush.....30 pts (Tied 2nd) Falcons.....17 pts (9th) Pee Wee Colts.....31 pts (3rd) Thunder.....22 pts (6th) Bantam Rage.....31 pts (2nd) Nitro.....29 pts (3rd) Rocket.....28 (4th) Midget Leafs.....29 pts (2nd) Canucks.....25 pts (4) Coyotes.....21 pts (6)

Joel Wright Coaches Classic III

Ice Scheduler Paul Thibideau

ICE SCHEDULER Ice Purchased 2017/18 - $ 361,818 (2016/17 – $ 386,865) Ice Sold 2017/18 - $ 3,687 Total Cost of Ice 2017/18 - $ 358,132 CHP $ 303,358 Shearwater $ 42,038 Sportsplex $ 8,349 4 Pad $ 8,073 over 80% of the ice purchased last year was from CHP (Scotia 2 and Gray)

ICE SCHEDULER Highlights: Next Year: Tougher year without Scotia 1 Provided Ice for coaches hockey Melted ice was up slightly 109 hrs 2015/2016 ($20,710) 132 hrs 2016/2017 ($22,527) 131 hrs 2017/2018 ($22,554) Next Year: Try to secure more weekday prime time ice No rate changes so far from CHP or other facilities Cut down on the number of hours of “Melting Ice” by additional 20%

Novice Coordinator Cindy Bell-McNeil

Novice Coordinator Feathers - 1 team IP - 3 teams Novice Development - 3 teams Novice Intermediate- 2 teams Novice Advanced - 1 team Novice Female - 2 teams We have purchased our own set of half ice boards and a set of the smaller nets for Novice next season. A huge thank you to all of our coaches, managers and volunteers this season!

Referee In Chief Jason Clark

Assign ref’s for ALL hockey in CHMHA / Joe

Joe LaMontague Tournament Liaison Darryl Braine

– 15 competitive and 3 novice divisions. • This year we had 148 teams in the Joe, 27 of them from Cole Harbour. – 15 competitive and 3 novice divisions. – Unfortunately no Cole Harbour teams won their division. • This year’s Joe had a few challenges with Scotia 1 out of service. Again we had weather challenges and we lost the Gray mid-week for 12 hours due to a power outage and 3 hours at the end of the week when the Zamboni went down. • Now that we are using the Dartmouth 4 pad we managed to reschedule all the games and championships were awarded in all divisions.

The hospitality suite was cancelled for 2017 with Scotia 1 offline The hospitality suite was cancelled for 2017 with Scotia 1 offline. We look to partner with the new vendor in 2019. • All our financial commitments were met for 2017 and a modest profit turned. • We will continue to look at ways to reinvest in tournament infrastructure and to ultimately improve player experience.

Equipment Manager Angela MacNeil

Rebate from Pro Hockey Life for last season is $1860 for teams, and $2930 for individual sales. For a total of: $4792 Rebate will be used towards purchase of supplies needs for coaches in September.

Manager Coordinator Yvette Considine

Updated Manager’s Manual New: Treasurer’s Manual New: Treasurer’s Meeting - including instruction on new Budget Spreadsheet New: redeveloped Budget Spreadsheet Revised allowable limits increases to Team Equipment, Team Building & Tournament Entrance Cost introduction of new category: Player equipment $150/player Revised Team Budget Policy Proposal to keep all team bank accounts open May through September. Scotiabank will charge $2.50/month for this service. Possibly to take effect post 2018-19 season.

Treasurer Jamie Miles

5.0 New Business 5.1- Motion to approve new logo and reveal 5.2- Expression of interest for 50/50

Huge THANK YOU to Paul Birmingham!!!!

Election of Directors 2018 - 2019 Appointed Positions Treasurer Jamie Miles Referee In Chief Jason Clark

Elected Positions By acclamation Manager Coordinator Yvette Considine Equipment Manager Ice Scheduler Risk Management Coordinator Registrar Media Coordinator Rec League Coordinator Rep Coordinator Joe Tournament Liaison Secretary Novice Coordinator Yvette Considine Angela MacNeil Paul Thibideau Michelle Lassaline Susan Manning Jamie Aalders Joel Wright Darryl Braine Jennifer Courtney Cindy McNeil

Questions

Motion for Adjournment