Basics of Excel- Spreadsheets BIM I Mrs. Payan

Goals (A) perform mathematical processes, including: (i) addition, subtraction, multiplication, and division; (ii) percentages and decimals; (iii) order of operations principle; (iv) estimation; and (v) prediction of patterns of data; and (B) formulate and produce solutions to a variety of business problems, including: (i) budget, personal, and business;

You will need: 1. Student handout (complete blanks as we cover in class) 2. Pen/pencil 3. View and discuss SPREADSHEETS 4. Open EXCEL 5. Complete the Practices attached in this PPT

Purpose of a spreadsheet is to calculate, organize, and analyze data Create Purpose of a spreadsheet is to calculate, organize, and analyze data When you open: Excel – grids (football iron grid) Word – blank (painters canvas) 

Parts of a spreadsheet Data Labels Formula 

 3 Parts to a spreadsheet Column – are vertical and identified by letters Rows – are horizontal and identified by numbers Cells – the intersection of a column and a row and identified by the letter of the column and the number of the row 

Help button Book1 Formula bar Name box New sheet Sheet1

Position the mouse between the column headings until it changes to a double-headed arrow, then double click Select column – Home ribbon – cells section – format cells Right click – column width  Change column size (width) – row (height)

Select row by clicking on the number To change the height – put the cursor over the line between the numbers and drag

Common issue #### means Cell is too narrow To repair – adjust column width by using double black arrow or click and drag column

Practice In cell H1, type in your first and last name. In cell H2, type the number 123456789 Click on the letter H on top of the column – this selects the whole column. Go to Home ribbon cells group select format cells auto fit column width –(will adjust column width). Next put your cursor between the letter H and I, then drag to the left.

 Workbooks Renaming worksheet Collection of spreadsheets in one file Double click on the tab, type in the name, click somewhere else Right click on the tab, rename, type the name, and click somewhere else 

Practice Change tab name: Save WORKBOOK: Double click on the tab for Sheet1 and type in the new name ‘Orange’. Right click on the tab for Sheet2 and type in the new name ‘Blue’. Change tab name: Go to the Backstage view (FILE TAB) and save the document as: Payan 1st Period Practice Save WORKBOOK:

 Header & Footer ( 2 options) Page Layout tab Insert tab page setup section Click on More arrow button Select Header/Footer tab Insert tab Text group Header & Footer 

Header and Footer Choose Custom Header Custom Header Insert filename and date

Go to Insert tab Insert your Header Practice Go to Insert tab Insert your Header Enter BIM I EXCEL Notes Payan 1st Period

(make very specific changes) Alignment (to center on a page) Format cells (make very specific changes) Page Layout page setup section click More arrow button Select Margins tab click horizontal or vertical Home tab Go to cells group Click on format cells 

Mouse Bingo assignment use handout for more detail instructions Insert Header and title of assignment: Your grid will consist of 5 rows and 5 columns Enter 1 free space with clip art of your choice Type each vocabulary word from the next slide (24 of them) Save file as Mouse Bingo Print Landscape (make sure it is readable & on 1 PAGE) Align page Horizontal Fit on one page

Vocabulary Overtype Insert File Workbook Worksheet Range Merging Column heading Row heading Cell Splitting Active cell 13. Gridlines 14. Format 15. Status bar 16. Ribbon 17. Formula bar 18. Name box 19. Mini toolbar 20. Menu 21. Submenu 22. Text 23. Left aligned 24. AutoCorrect feature

Formulas Operands Operators Calculation Symbol (=) equal; tells the computer you are entering a formula The cell reference or numbers to be calculated Mathematical symbols, indicates the mathematical operation to be performed

Practice Open Excel Go to Start button Select All Programs Microsoft Office – Excel 2010 Open xx Practice. Where are all your documents? Notice the difference between Excel and Word Go to Excel and enter the following: cell A1, type 2 cell A2, type 3 and cell A3 type 987654321

Practice Select A1,A2, and A3. Copy (CTRL C) Highlight B1, C1, D1, E1, and F1 Paste (CTRL V)

In cell A4, type = A1+A2+A3 and hit enter. Practice Or use the Summation Symbol In cell A4, type = A1+A2+A3 and hit enter. Identify the correct range and hit Enter In cell B4, on the Home ribbon – editing section – click on the Summation symbol

What does it mean? Confirm a cell Editing a cell Click outside of the cell and then back in The cursor will be blinking in the cell

Relative Cell referencing Absolute cell reference Means you can copy a formula to a new location and the cell references changes to reflect the new location The cell does not change when copied $a$3

Order of Operations Parentheses Exponentiation Multiplication Division Addition Subtraction Functions Ex: (2 x 3)+ 5^2 - 9 / 3 Please Excuse My Dear Aunt Sally Predetermined formulas or equations