Process Overview Employees Leave requests will be entered into SF time off module Three main buckets will be shown with balances Vacation, sick employee, sick family Other drop down will allow for other leave requests Personal Leaves – Paid Parental Leave, Military, Jury Duty etc. Business Leaves – Sabbaticals, Research, Outside Activity PRESENTER NOTES Talk through the flowchart at a high level. Point out the pieces of the process that will be shown in the demo, or that are large change impacts.

Process Overview Workflow Request for standard bucket items will flow to supervisor for approval Request for other items will have additional flow and approval – based on business requirements If request is FMLA – employee has ability to indicate and will have an email notification sent to central leave group Business Leaves such as Sabbaticals and Research leaves will have workflow based on business requirements PRESENTER NOTES Talk through the flowchart at a high level. Point out the pieces of the process that will be shown in the demo, or that are large change impacts.

Process Flowchart Leave Request Workflow to Supervisor Only Vacation Sick Sick Family Floating Holiday Holiday Jury Duty Personal Business Days Bereavement Once approved – flows to timesheet If FMLA central leave group is notified PRESENTER NOTES Talk through the flowchart at a high level. Point out the pieces of the process that will be shown in the demo, or that are large change impacts. Once approved – the budget approver is notified Work Comp Paid (for appointments) Paid Parental Leave Once approved – the central leave group is notified Military Paid and Unpaid Supervisor approves, central leave group approves

Business and Other Leaves Time-Off (Leave) Request First Approver Second Approver Third Approver Other Outside Activity Paid /Unpaid (less than 5 days) Supervisor Department Head Business Office is notified of approved leave Research/Instruction/Engagement Travel Paid / Unpaid (22 days or less) Outside Activity Paid/Unpaid (>5 working days) Director of Financial Affairs (Business Office) Dean HR audits/approves for eligibility and ensures information is correct Sponsored Programs ensures intellectual property assignments are in place and leaves expenses hitting grants are allowable, allocable (when applicable) and approves Provost and/or Grad School ensures polices are followed and approves Business Office and HR notified of final approval Research/Instruction/Engagement Travel Paid/Unpaid (>22 working days) Sabbatical