General Fee Schedule Annual Update Fiscal Year 2019 Byanca Banaga Administrative Analyst Department of Finance May 14, 2018 Finance Committee/City Council Item D.1 (Finance/Audit Committee); Item 5 (City Council)

Recommendation Department of Finance Adopt a resolution approving the FY 2019 Recommended General Fee Schedule

Background The General Fee Schedule is updated annually Department of Finance The General Fee Schedule is updated annually Increases to fees cannot exceed the cost to provide the service Example: land use approvals, building permits, public works permits, and other services only the City can provide The General Fee Schedule also includes non-cost of service based fees Example: facility rentals and fees to participate in recreation programs The majority of fee increases are based on the annual adjustments to the CPI which is 3.6235% for FY 2019 Pursuant to PMC Section 1.08.060, fee adjustments shall be based on the CPI which is 3.6235% for FY 2019 Pursuant to PMC Section 1.08.070, fee amount under this section shall not exceed the cost of providing the service Annual adjustments based on CPI of All Urban Consumers in the Los Angeles-Riverside-Orange Counties FY 2019 CPI = 3.6235% (FY 2018 CPI = 2.7120%)

General Fees for FY 2019 Department of Finance 1,440 Total City-wide Fees Proposed for FY 2019 572 Fees With No Change 833 Fees Increased By CPI 11 Fees Higher Than CPI 20 New Fees 4 Decreased Fee 1,440 Total *21 Deleted Fees Some fees do not change because of Rounding down Government and Vehicle Code (Police Dept) Penal Code (Police Dept) Medi-cal Reimbursements mandated by Federal Government (Health Dept) Alcohol related fees are mandated by the State (Health Dept) Department simply requested no increase

New Fees Libraries and Information Services Department Department of Finance Libraries and Information Services Department Human Services and Recreation Department Fee # Description FY 2019 Recommended Fee 152 Library Equipment Use and Technical Assistance Charges (includes data/video projection equipment), set-up and take down, per hour $40.00 Libraries and Information Services Department – 1 New Fee   Library Equipment Use and Technical Assistance Charges Fee of $40 would recover the staff time and costs associated with technical set-up of meeting room spaces at the Library. This fee includes the data and/or video projection equipment as well as the set up and take down, per hour. Human Services and Recreation Department – 1 New Fee Passport Acceptance Fee of $35 aligns with the passport execution fee set by the United States Department of State to assist with passport application forms. Fee # Description FY 2019 Recommended Fee 1299 Passport Acceptance Fee $35.00

New Fees Planning and Community Development Department Department of Finance Planning and Community Development Department Fee # Description FY 2019 Recommended Fee 522 Building Permit Extension Fee $1,000 or 2% of permit valuation whichever is greater 523 Planned Development Attorney Review Fee At Cost 524 Development Agreement Attorney Review Fee 525 Low Impact Development Review and Inspection Fee 526 Arborist Plan Review Planning Department – 5 New Fees   Building Permit Extension Fee would allow the Building Official to extend building permits by six months. (On December 12, 2016, the Pasadena Municipal Code section 14.04.020 was revised by ordinance 7289 to establish a time limit on building permits of 24 months) Two fees related to the attorney review of planned development applications and environmental impact reports as well as development agreements. These fees would be billed at the cost of service (based on estimate of hours and hourly rate for service) Two fees related to consultant time and materials for SUSMP/NPDES permit requirements of low impact development review and arborist plan review. The expertise of these consultants is not available within in-house City staff.

New Fees Public Health Department Department of Finance 769 Description FY 2019 Recommended Fee 769 Business Name Change Fee $45.00 770 Immunization Miscellaneous Fee Varies 771 Seasonal Prepackaged Facility (<180 days) $110.00 772 Seasonal Prepackaged with Samples Facility (<180 days) $160.00 773 Tuberculosis (TB) Risk Assessment Form Completion $20.00 774 Tdap $50.00 Public Health Department – 6 New Fees   Business Name Change Fee of $45 is a processing fee for a permitted facility to change their business name. (Similar to Finance’s Business Name Change Fee, A public health business name change requires updates to TM and an environmental health inspection software system. Next, a new permit is generated and an inspector replaces the placard in the facility’s window.) Two fees related to vaccines: Immunization Miscellaneous Fee and Tdap Two fees related to seasonal food operators that sell prepackaged food at a specific location for less than 180 days. Tuberculosis (TB) Risk Assessment Form Completion fee of $20 to account for licensed staff’s time to review the TB risk assessment form and assess a client’s need of the TB test.

New Fees Public Works Department Department of Finance 1285 Description FY 2019 Recommended Fee 1285 Public Tree Removal Application Fee (Up to 10 Public Trees) $306.37 1237 Commercial Bin - Tonnage - 5 tons or more At Cost 1197 Damaged or Lost BIN - Residential 1234 Damaged or Lost Container - Commercial 1286 Sewer CCTV Review $85.00 Public Works Department – 5 New Fees   Public Tree Removal Application Fee (Up to 10 Public Trees) Fee of $306.37 for the staff time incurred by the City to review requests to remove public trees. Commercial Bin fee to recover hauling of waste over 5 tons 2 fees to fill in the gap for damaged or lost bin and/or containers for residential and commercial properties. Sewer CCTV Review Fee of $85 for the costs associated with an engineer reviewing sewer video to assess the capacity and/or condition of a home’s sewer pipe.

New Fees Transportation Department Department of Finance 918 Description FY 2019 Recommended Fee 918 Bus - Temporary Stop Closure/Re-Route (Each additional day) $62.50 919 Bus - Temporary Stop Closure/Re-Route (Each additional day for more than one stop) $31.25 Transportation Department – 2 New Fees   Two bus temporary stop closure/re-route fees per the re-evaluation of an Associate Planner’s time to provide the service. Bus - Temporary Stop Closure/Re-Route (Each Additional Day) Fee of $62.50. Bus - Temporary Stop Closure/Re-Route (Each Additional Day for More Than One Stop) Fee of $31.50

Fees Higher Than CPI Fire Department Department of Finance Fee # Description FY 2018 Revised Fee FY 2019 Recommended Fee Fire Department 34 EMS Transport $2,108.00 $2,282.00 Libraries and Information Services Department 149 Donald R. Wright Auditorium, Per Hour $72.10 $75.00 Transportation Department 854 Del Mar Station Parking Structure - Monthly Parking $65.00 $70.00 Fire: EMS Transport - The Department recommends amending its transport fees to match the allowable County of Los Angeles General Public Ambulance rate of $2,282.00. The fee recovers costs utilized for patient transports to hospitals on medical incidents. LA county assesses their rates annually and modifies the amount by multiplying 75% of the base rate amount by percentage change of minimum wage change in LA County, and 25% of the base by percentage change of the Medical Care line item of the CPI Library: Increase to the fee for rental of the Donald Wright Auditorium per hour. (For ease of use in collecting fee, round up to nearest whole dollar, with slight increase to fee) Transportation: Proposes a fee increase to the monthly parking at the Del Mar Parking Structure to bring to marker rate with the other City owned garages.

Fees Higher Than CPI Human Services and Recreation Department Department of Finance Fee # Description FY 2018 Revised Fee FY 2019 Recommended Fee Human Services and Recreation Department 1311 Application for Lost Cards (I-90) Resident $50.00 $75.00 Non-Resident $100.00 $125.00 1313 Packet # 3 (Consular Pre-Approve Appointment) 1318 N-400 Citizenship Application $85.00 $110.00 1338 After School Program Fee $25.00 $30.00 1311: Application for Lost Cards Fee increasing for both residents and non-residents. The United States Department of Citizenship and Immigration Services lengthened the application to replace permanent resident cards (I-90). Due to additional forms that need to be translated, staff spends more time per appointment. 1313: Packet #3 Fee is the fee charged for Visa applicants who are required to establish an online profile, complete forms, and have an appointment with the Embassy before the application can be reviewed. This proposed fee increase captures staff’s time spent on these tasks in addition to providing translation services. The United States Embassy lengthened the appointment process for issuing immigrant visas. 1318: The United States Department of Citizenship and Immigration Services lengthened the application for naturalization (N-400). Due to additional forms that need to be translated, staff spends more time per appointment. 1338: After School Program fee increase is a correction to the existing fee schedule. The revised fee accurately represents the weekly fee charged to After School participants.

Fees Higher Than CPI Public Works Department Department of Finance Description FY 2018 Revised Fee FY 2019 Recommended Fee Public Works Department 1017 Single Family Residential New Construction (per unit) $193.24 $300.95 1018 Tenant Improvements (includes residential additions) (per unit) $66.66 1019 Processing Fee-Residential Alterations and Remodels 1020 Processing Fee-Demolition Only Projects Public Works proposes the increase for the above Construction and Demolition plan fees. Division staff analysis indicates that the same amount of staff time is necessary to process C&D plan for any type of project as that of a "Multifamily Residential New Construction" project. Therefore it is proposed that the fee for all the types of projects be equal. Fee Increased to 290.43 plus CPI.

Deleted Fees Human Services and Recreation Department deleting - 1 fee Department of Finance Human Services and Recreation Department deleting - 1 fee Obsolete event insurance fee Public Health Department deleting - 18 fees Not applicable as a result of program/service changes and laboratory closures beginning in 2015. Public Works Department deleting - 2 fees Box Tree fees not applicable as a result of grant funding cuts Public Works deleting 2 fees – These fees are no longer applicable as grant funding for the upgrade to the base service is no longer available. 24” and 36” are considered upgrades 15 gallon is standard size and at no cost to resident.

Fiscal Impact Department of Finance Estimated fiscal impact to the General Fund is $23,000 and $162,000 to non-General Funds.

Fees Effective July 1, 2018 Department of Finance New and adjusted fees are effective July 1, 2018 with the exception of: Planning Department Development Fees which become effective July 20, 2018 (60 days following final adoption – Government code 66017(A))