Institutional Repositories Strategic Considerations Michael A. Keller Stanford University 050115

Environmental Factors on campus Digital methods complement/replace traditional ones in many disciplines Scholarly reports generated and often published in digital form “Stuff of scholarship” in digital form increasing – as surrogates & primary sources as well as monographs Courses and course materials increasingly supported & originate digitally Course management systems permit/encourage sharing/saving/re-use of digital objects University i.p. generated and published digitally University p.r., records and administrative processes digital Academic communication primarily digital

Environmental Factors Elsewhere Publishers and governments, individuals and groups increasingly produce/distribute digitally Mass digitization projects (Google) Unit costs of digital memory decreases ~40% annually Major research libraries developing open source methods and applications for true digital repositories; partial solutions in hand now (LOCKSS, DSpace, Fedora) Internet2-like networks in development in many nations Incremental improvements to search/discovery appearing often (Google Scholar, Grokker) Various digital discovery & retrieval mechanisms in development (e.g. Aquifer of DLF)

Thus… Eventually all of us will be running institutional digital repositories!

__Draft__ 5-year Dig Repos Scope Communities & Content Tools & Services Discovery & Access Stanford Students & Teaching Course Work & lockers portfolios & eCarrel language & media labs electronic classrooms Faculty, Schools & Depts. Scholarly Communicaion Service technical reports ePortaro & portfolios repositories for source data, work in progress, and the results of research Alumni life-long learning SUL/AIR Collections & Programs GIS, maps, statistical data, literary texts, video, audio unique resources, e.g. WTO GATT, Buckminster Fuller, … Enterprise & Partnerships High Wire press & backsets LOCKSS and Digital Repository Endeavor to convert 8M volumes Library of Congress NDIIPP project mgmt digital expertise capture / purchase content transformation preservation distribution intellectual property digitization services robot(s) & labs mgmt of streamed mtrl metadata description / discovery preservation, format, and provenance structural mapping data management storage capacities / flavors bit refreshment disaster recovery format migration delivery engines & infrastructure GIS streamed content end-user support content processing creation of new materials federations of repositories OAI (Open Archive Initiative) metadata harvesting/services shared / distributed projects SUL/AIR web site redesign ongoing refreshment search & discovery amalgamate catalogs, A&I, digital metadata broadcast searches navigation search results types of content access/delivery alternatives personalization time & place shifting awareness & notification behavior-based services privacy IP & rights mgmt millennium copyright media conglomerates by the drink licensing __Draft__ 5-year Dig Repos Scope

formats & derivatives textual & numeric data still images marked-up content OCR output databases still images raster & vector delivery surrogates preview formats streamed data audio & video video clips & text marked-up subsets compound documents component parts “page” images computer programs web sites world-wide char sets

Programs & Projects The digital “stuff” of ea. quarter’s teaching and learning dealt with elsewhere in budget proposals CourseWork, digital language & media labs, electronic classrooms, course lockers, computing clusters & collections of digital content provided access to tools and resources beyond the capacities of personal computing Resources in mid-range of longevity and ownership eCarrel tool to help gather, organize, manage, share resources spanning student & faculty careers individually owned and managed accumulations of content workspace, raw materials, drafts, intermediate results processing and tools to manipulate & create content mining & navigation tools to explore and extract resources from these relatively uncharted, personal repositories assumes: 1) storage space provided by schools, depts, etc. 2) here lies ePortaro content labs & services media, digitization The finished products of scholarship & research + requisite proofs and evidence + source materials & data fueling academic enterprise discovery & access amalgamated search of library catalogs, of journal literature via indexes, abstracts, and full-text engines including rapidly growing metadata stores for digital content in SUL/AIR’s managed, permanent repository including metadata harvested from vendors and repositories from around the world storage capacity for “library collections” inflow from Scholarly Comm Service collections of digital content (e.g. GIS, maps, texts, …) outputs from projects digitizing unique stuff (WTO, Bucky, …

The finished products of scholarship & research continued dig capture/preserve labs metadata horsepower will point out : 1) robot + SU and SUL pieces 2) base of “other” dig labs out of GATT/WTO High Wire backsets LOCKSS 8 Million books scholary publishers srvcs to other repositories

Digital Collections & Services teaching & learning research life-long education Stanford peer-reviewed publications conferences & colloquia proofs & evidence source material Scholarly Communication Service extracts from sources & data drafts, works in progress, & intermediate results projects and theses presentations University Libraries managed, permanent collections purchased & licensed digital & traditional discovery & access tools & services COMPASS institutional individual LONGEVITY temporary permanent data & text mining metadata & navigation Stanford Digital Repository papers, quizzes, tests threaded discussions labs & reading lists class materials CourseWork 8 million books project LOCKSS High Wire Press, SUPress & other publishers SUL/AIR 18 January 2003

What’s left to do? Everything we have always done: Selection/acquisition (but new formats) Intellectual access (metadata, various new indexing – IT IS ALL ABOUT INDEXING NOW Reference/Interpretation/Teaching – Information Heuristic Distribution (noting i.p. restrictions/conditions) Preservation (physical & digital, crossovers) Supporting extraction, analysis, presentation

Some Hurdles Reluctance of creators to trust our digital repositories, but necessity of early deposit Release allowing access for the common good Authentication of digital objects Authorization of readers/users Limitations on what may be done Multiple versions / multiple locations New file/MIME types constantly appearing

Michael A. Keller Stanford University 050115 Press On! Michael A. Keller Stanford University 050115