AO3 Collect data and store it using a spreadsheet OCR Nationals Level 3 Unit 3 – Problem Solving AO3 Collect data and store it using a spreadsheet D.Garey Summer Term 2010

Important Note: THIS IS THE SPREADSHEET JUST FOR COLLECTING/COMPILING YOUR RAW DATA!!!!! Don’t worry about any scary calculation, graphs etc yet, its not on this sheet!!! D.Garey Summer Term 2010

Safety, Security, Efficiency Conduct some brief research into different interfaces and identify design features that will improve speed, safety and accuracy Think input messages, macros, protection and validation!!!!!! Screen shots for evidence For distinction- show understanding of security measures through typed document D.Garey Summer Term 2010

How to create an interface in Excel Write your questions in the cells Write the relevant answers elsewhere on the worksheet D.Garey Summer Term 2010

Validation… Click on the cell where you want the answer to be, go to DATA then VALIDATION Ensure “LIST” is selected under “ALLOW” Click on Source icon and highlight the possible answers on the spreadsheet Click back on the icon to return to the validation menu D.Garey Summer Term 2010

Validation… If you’ve done it properly, you will see a drop down menu next to your question You can also specify numbers i.e. age range D.Garey Summer Term 2010

Rename the Sheets Right click on the sheet tabs to rename the questionaire “HOME” and sheet 2 as “RESULTS” You also need to hide those values on the home sheet D.Garey Summer Term 2010

Linking the Two Sheets Go to TOOLS, MACRO and RECORD NEW Fill in the fields, click record and simply switch from HOME to RESULTS tab and click STOP Enable the FORMS toolbar setting and create a button to link the pages using your macro D.Garey Summer Term 2010

Recording a Record Create a new macro on the results page, called individual record Click on RECORD, ensuring you are on RESULTS sheet Insert a new row Copy the first cell answer on the home sheet Paste the cell into the RESULTS sheet Continue copying and pasting the answers Press STOP Create a new command button on the home sheet called SUBMIT Try it out!!!! Now write a macro to clear the form, create a button and link it up D.Garey Summer Term 2010

Video Tutorials formatting spreadsheet Validation protecting cells D.Garey Summer Term 2010