Implementing InterUnit Billing Shared Service Environment Ron Keller Eli Fernandez 7/10/2018

About Susan G. Komen Bold Goal Eli - In 1980, Nancy G. Brinker promised her dying sister, Susan, that she would do everything in her power to end breast cancer forever. In 1982, that promise became the Susan G. Komen organization and the beginning of a global movement. What was started with $200 and a shoebox full of potential donor names has now grown into the world’s largest nonprofit source of funding for the fight against breast cancer. To date, we’ve invested more than $2.9 billion in groundbreaking research, community health outreach, advocacy and programs in more than 60 countries. Our efforts helped reduce deaths from breast cancer by 38 percent between 1989-2014 and we won’t stop until our promise is fulfilled. Susan G. Komen is the ONLY organization that addresses breast cancer on multiple fronts such as research, community health, global outreach and public policy initiatives in order to make the biggest impact against this disease. Our bold goal is to reduce the current number of breast cancer deaths by 50% in the US by 2026 Bold Goal

Overview InterUnit Billing allows the automated creation of an Accounts Payable voucher as well as the Billing invoice Requires Customer Bill-to tab GL Business Unit be different from the Billing Business Unit and the Billing Business Unit Supplier is identified as an Interunit Supplier. The Voucher expense distribution is entered in Billing The Bill generation is run followed by the Voucher Staging records ceate Voucher Build processes eCover the overview

Susan G. Komen Organizational Structure Susan G. Komen Foundation Inc. – Federated Model 72 Susan G. Komen Affiliate Corporations Separate Staffing, Management and Board of Directors Susan G. Komen Foundation provides IT Services Centralized Accounting Services Third Party Applications Susan G. Komen Headquarters and each Affiliate Corporation are separate General Ledger, Billing, Accounts Receivable and Project Costing Business Units Eli

Why Interunit Billing Eliminate manual Voucher Entry and errors 1700 Annual Billing Invoices from Corporate to Affiliates 800 Billing Invoices from Affiliates to Corporate Corporate Accounts Payable Department manually entered all corresponding AP Vouchers Eli -

Implementing Interunit

InterUnit Billing to AP Flow Voucher Build Non-Consolidated Single Action Invoice BIJOB03 Build Voucher Staging Tables BIGNAP01

InterUnit Billing Configuration Identify and Update Customers and Suppliers as InterUnit and the Business Unit they Represent 1 Update Transaction System Map for BIIVC 2 Set Billing InterUnit Billing defaults in General Ledger Business Unit Definition 3 Establish InterUnit Pairs InterUnit Billing Parameters 4 Create Expense Distribution Codes to be assigned to AP Vouchers 5 Configuration as delivered

System Transaction Map for Billing Invoice System Interunit template General standard due to due from configuration.

InterUnit Transaction Code

Customer Bill to Option

Supplier

GL Business Unit Inter/IntraUnit Default As deleivere Direct billing FLAG only uses the BU definition Interunit parameters

InterUnit Pair- InterUnit Billing Options

Distribution Code for AP Expense

InterUnit Invoice

IU Expense for AP Distribution Line

Implemention Issues

Business Process Requirements Project and Activity are required for Affiliate Voucher Expense Distribution A single Billing line may require % distribution to 2 or more AP distribution lines No additional manual steps be added to the Billing process All Affiliate Vouchers must go thru Workflow Approval The Billing Invoice must be available for viewing both on the Voucher and Voucher Approval page

Issue - Distribution Codes Projects must be unique across Project Business Units Example: Project RTFC18 (Race for the Cure for 2018) To use across all Project Business Units it is s set up as RTFC18CA100 RTFC18TX100 RTFC18TX108 E.T.C…… Would require 850+ new Distribution Codes Entry required in Billing to create Accounts Payable Expense Distribution

Solution Eliminate the need for InterUnit Expense entry in Billing Comment out the edits requiring the entry Build a Billing distribution to Accounts Payable distribution cross reference table and add/update page Modify voucher staging process(BIGNAP01.sqr) by replacing Distribution Codes with the Billing generated accounting entries

Mapping BI_ACCT_ENTRY To DISTRIB_LINE First Level Second level Third level Fourth level Fifth level

Mapping Continued

Issue – Invoice Image A Billing Voucher has a Billing Invoice hyperlink pop-up page but does not include a link to the Invoice PDF image Approval pages do not link to the Billing Invoice PDF image required by workflow approvers

Solution Enable the Invoice Attachment option at the Bill Type definition

Solution Billing Invoice PDF is automatically attached for the Billing Invoice Summary inquiry page Add the same function to the AP voucher Billing Invoice pop-up page and Fluid Approval page

Approval Page

Interunit Billing has automated Interunit Vouchers eliminating errors and over 400 hours of manual entry. Next Step is to Implement Bilateral Netting thereby reducing banking transactions and manual entry of AR deposits. Summary and Next Step

Questions?

Please complete a session evaluation Session ID: 101400 Contact Info: rkeller@komen.org Tel: 972.701.2069