Postgraduate Research Students (PhD, MD) 2016-17 Postgraduate Research Students (PhD, MD) Welcome Meeting

Introduction IT Services – IT Manager David (Danny) Daniel – ioo-itsupport@ucl.ac.uk tel: ext 6897 UCL IT Helpdesk – servicedesk@ucl.ac.uk Tel: 020 7679 5000 Estates & Facilities – maint.ioo@ucl.ac.uk Tel: ext 6869 Porters - portering.ioo@ucl.ac.uk Tel: ext 6800 Health & Safety - Each Department has a DSO. Find out who your DSO is Departmental Administrators & Technicians - A mine of information

Introduction Educational Process – registration / upgrade / Final Examination – Appraisal & Monitoring Use of Portico / student e-log / warning signs Staff / Student Consultative Committee

Graduate Tutors Dr Virginia Calder Professor Karl Matter Dr Jacqui Van Der Spuy

The Educational Process: 1 MPhil to PhD Upgrade, Final examination Procedures for UCL IoO Research Graduate Study (students & Supervisors): https://www.ucl.ac.uk/ioo/intranet/education.htm Research Student Appraisal & Monitoring Idea: Prevent problems / difficulties – complete on time

The Educational Process: 2 Initial supervisory session: Assigned Graduate Tutor / supervisor – explain Appraisal & monitoring process Reviews: 3, 6 & 12 months – Upgrade Supervisor is responsible – YOU need to be aware Online Research Log – mandatory component. Student and supervisors complete the log Graduate School website: Handbooks - Courses Regular Graduate tutor meetings / Fixed yearly appointments - PASTORAL CARE……..

MPhil to PhD Upgrade: First Year report / PhD Upgrade combined 12-18mths F/T – 18-30mths P/T Written Report & viva voce examination 2 examiners: Subsidiary & 1 academic advisor external to the project (can be IoO) Written Report: 20-30 pages Copy of online student log sections A & B Step by Step Process including 2nd & 3rd year reviews: Document 4 & Appendix 3

MD (Res): No upgrade – Process of reviews Initial supervisory session: 3mth period identified for thesis writing 6 mth assessment: Formal discussion & supervisory report 12 mth assessment: Written report, Formal Assessment interview & meeting with Graduate Tutor 18 mth assessment: Appraisal / supervisors & Graduate Tutors Step by Step Process & form completion: Document 4 & Appendix 4

Final Year / Submission: MPhil / PhD Completion Timetable: 3 years F/T - 5 years P/T - from date of registration Experimental work must be completed Thesis must be submitted at end of CRS period: exam entry 4mths before submission CRS Time table: 1 year F/T – 2 years P/T Post CRS implications: Fees on sliding scale

Final Year / Submission: MD Completion Timetable: 2 years F/T or 2 years P/T - from date of registration Experimental work must be completed Thesis must be submitted at end of CRS period: exam entry 4mths before submission CRS Time table: 1 year F/T – 2 years P/T Post CRS implications: Fees on sliding scale

Things to note: Student records – studentrecords@ucl.ac.uk Your portico account – info on your student status – check it – update it Your UCL email account – check it Re enrolment each year / payment of fees – separate process Research student E-Log – AFFECTS Graduate Tutor follow ups & examination entry Automatically generated emails – requesting payment Role of Education Office – Facilitation / teamwork

Staff / Student Consultative Committee: MSc - Matthew Fenech PhD - Carla Sanchez Martinez PhD - Chrishnepriya Sivapathasuntharam PhD - Ana Estevao MSc - Meriam Islam Mres - Ravleen Channa MSc - Vaish Ravi MSc - Talaat Hamdi PhD - Ana Rita Goncalves Pinho MRes - Joshua Luis

Staff / Student Consultative Committee: Student voice Represent students views on their experience to UCL x3 Institute committee meetings pa (termly) Minutes displayed: Student Notice Board – sent to UCL Terms of Reference: representatives to distribute Educational & Social Activities, liaising with Athena Swan-nominated student

The Library Tour of the Library Future Courses PubMed Skills Reference Manager Web of Science Citation & Impact Factors H Index