Purchasing & Distribution Updates Purchasing Updates Purchasing & Distribution Updates Office of Financial Affairs (http://www.utsa.edu/financialaffairs/)

Year-end PO Encumbrance Roll Over 1,700 Purchase Orders were rolled Working to clear up PO’s not rolled 40 PO’s remaining Recommend review of Open Encumbrance Report to ensure all required PO’s rolled Email Purchasing Office if a PO was not rolled Emails regarding closed PO’s Office of Financial Affairs Purchasing & Distribution Services

PO Encumbrance Clean Up Encourage encumbrance clean-up more often Run report quarterly – request PO’s be closed to release remaining funding PO’s should be closed once all payments are completed Do not submit a request to close a PO if payment has not been issued Office of Financial Affairs Purchasing & Distribution Services

Purchasing & Distribution Services Contact Information Primary: send an e-mail to Purchasing at purchasing@utsa.edu Contact department assigned Procurement Specialist (click here for list) Contact Front Desk at ext. 4060 Office of Financial Affairs Purchasing & Distribution Services

Purchasing & Distribution Services Resources Purchasing Website: http://www.utsa.edu/purchasing/ Purchasing PeopleSoft Forms: http://www.utsa.edu/purchasing/PS_Purch.cfm Purchasing PeopleSoft Instructional Guides: http://www.utsa.edu/purchasing/PS_Purch_HowTo.cfm Office of Financial Affairs Purchasing & Distribution Services

Purchasing & Distribution Services QUESTIONS Office of Financial Affairs Purchasing & Distribution Services

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