2012 Executive Council Meeting Planning Powerpoint 2012 Chesapeake Executive Council “Step By Step, Stream by Stream: Restoring our Waters’” Planning Team Powerpoint Weekly Conference Call info: Dial (866) 299-3188 then Code 267 985 6222 EC Meeting PRIVATE/Briefing page: http://www.chesapeakebay.net/ecbrief/2012_executive_council_briefing_book EC Meeting PUBLIC page: http://www.chesapeakebay.net/about/ecmeeting/2012_executive_council_meeting January 11, 2019 2012 Executive Council Meeting Planning Powerpoint

2012 Executive Council Meeting Planning Powerpoint Table of Contents Executive Council Planning Areas Slide Adv Com DC CBC MD PA VA EPA/ CBP DE NY WV Planning Planning Meeting Schedule 3 Priority Action Items for Today 4 Logistics Location and Date 5 EC Chair Invitations 6 EC Member Confirmation 7 Content Theme/Focus Areas 8-9 Agenda 10 Agenda - Annotated 11-12 State of the Program Package 13 Advisory Committee Reports 14 Communications Media Plan 15-17 Media Schedule/deadlines 18 News Conference – staffing & Qs&As 19-20 Execution Internal Website/Shared Directory 21 Briefing Materials (bios) 22 Meeting Day Logistics – Staffing, Security 23-26 Physical Layouts 27 + Pending Past Due Task Complete January 11, 2019 2012 Executive Council Meeting Planning Powerpoint

Priority Action Items – Today (7.2.12) Review Annotated Agenda in total Morning Session Pvt Lunch Discussion Trading (update from EC Chair – Carin) Press Conference Announce local gov’t recipients (update from EC Chair – Carin) Passing of gavel and gift? State Highlights (need Tues), Press Release (Thurs) Security, staffing – complete? January 11, 2019 2012 Executive Council Meeting Planning Powerpoint

2012 Executive Council Meeting Planning Powerpoint Logistics Executive Council Member Confirmation Confirmed Members Contact: Margaret Enloe 410-267-5740 margaret.enloe@chesapeakebay.net Availability Confirmed Unconfirmed Members EPA Lisa Jackson, Administrator, EPA / EC Chair CBC Emmet W. Hanger, Jr., Senator MD Martin O’Malley, Governor DC Vincent Gray, Mayor PA Michael Krancer, Secretary, DEP VA Doug Domenech, Secretary, Natural Resources DE Collin O’Mara, DNREC WV Teresa Koon, DEP NY Jim Tierney, DEC (expected, pending invite letter receipt) USDA Kathleen Merrigan, Agric. Deputy Secretary January 11, 2019 2012 Executive Council Meeting Planning Powerpoint

Hotels near Gunston Hall Lorton - Comfort Inn, Gunston Corner - www.cigunston.com (closest) Woodbridge/Potomac Mills - Inns of Virginia – www.innsofvirginia.com - Hampton Inn – www.hamptoninn.hilton.com - Quality Inn – www.qualityinnwoodbridge.com - Spring Hill Suites –www.potomacmillshotel.com January 11, 2019 2012 Executive Council Meeting Planning Powerpoint

Meeting Agenda - Annotated 10:15-10:30 EC members arriving 10:30-12:35 Morning Session – PUBLIC 10:30-10:40 Welcome - Gunston Hall Acting Director, Mark Whatford Welcome, Agenda, Overview – Lisa Jackson, EC Chair 10:40-12:15 Program Updates (10:40-11:15) - Update on 2011 EC Commitments Shawn Garvin, PSC Chair (5mins) - State of Program report Nick DiPasquale, CBP Director (15mins) includes: Program overview & Restoration Indicators - Restoration Progress (Milestones) Jeff Corbin, EPA (15 min) (11:15-30) Discussion w/ presenters (11:30-12) CAC, STAC, LGAC briefings (10 min ea.) (12-12:15) Discussion w/ Advisory Committees (15 mins) 12:15-12:35 Lightning Talks (PA) Conewago as Showcase Watershed – Matt Royer, Penn State (MD) Financing Stormwater in Pocomoke Watershed - Dan Nees, Envir. Finance Center (DC) Urban Stream Restoration on the Anacostia – Peter Hill, DDOE (VA) Funding Wastewater – Chris Pomeroy, VA Assoc. of Municipal WW agencies Goal of Lightning Talks - January 11, 2019

Logistics / Set up 40 Chairs 40 Chairs Projector Screen Morning Meeting (10:15am-12:35pm) Ann Mason Room WV VA USDA CBC PA CBP Dir. DE MD EPA DC NY Jeff C. Shawn Garvin +1’s chairs +1’s chairs AV Table 8 ft Table for lunches CAC LGAC STAC 40 Chairs GIT Chairs Exit to courtyard/lunch 40 Chairs 8 ft Table for lunches Aisle Entry Contact: Lori Mackey, CBPO mackey.lori@epa.gov, (410)267-5715 PRESS TABLE

Private Lunch - Annotated 12:35 Group Photo Opp / Walk to/transition to lunch 12:45-1:40 Suggested Discussion Topics (20 min ea.) 1. Attracting and collectively supporting targeted, public funding to Bay 2. Farm Bill discussion – Dep. Sec. Kathleen Merrigan (USDA) 3. Land & Water Conservation Fund discussion – Sen. Hanger (CBC) 4. Trading – EC Chair 1:40 -2 Business 5. Nomination & vote on new EC Chair 6. Briefing on Theme & Press Event  2-2:10 Transition to Press Conference   January 11, 2019

Logistics / Set up EC Table Lunch (12:35pm – 2pm) Hertle Library To Courtyard Lunch (12:35pm – 2pm) Hertle Library DiPasquale Bisland Enloe NY DE DE +1 USDA USDA +1 DOI Detail: Lunch for staff and guests avail. for purchase if ordered in advance on EC public webpage. NY +1 PA +1 PA DC DC +1 WV CBC +1 CBC Sen. VA VA +1 EC Table EPA +1 EPA +2 EPA MD MD +1 Entry TO KITCHEN Buffet Lunch Entry Egress to Press Conf Entry fr Courtyard Exit Entry

Press Conference - Annotated Questions for EC Chair: Announce NFWF recipients of Local Govt Tech. Assistance? gift giving? 2:15 – 3:15 2:15 Administrator Jackson remarks 2:25 Governor O’Malley remarks 2:35 Senator Hanger remarks 2:45 Mayor Gray remarks 2:55 Passing of gavel 2:55-3:15 Media Q&A and buffer time Selected local governments will receive technical assistance (valued at up to $150,000) to overcome specific challenges that they identify as barriers to improving water quality. In addition to technical assistance, a portion of funding may be used to support implementation of a demonstration project associated with the technical assistance they receive. Applicants chosen by 3rd week June. January 11, 2019

Logistics / Set up 40 Chairs 40 Chairs News Conference 2:15pm – 3:15pm Ann Mason Room OR Outdoors under shade tree (Open to the Public) Flags DE USDA PA CBC EPA MD DC VA NY WV Podium w/mic & Speaker CBPO Logo & MULT BOX 8ft table w/ 5 chairs and water 2 – mics 8ft table w/ 5 chairs and water 2 – mics OUTSIDE: EC enter from this direction 40 Chairs 40 Chairs Aisle Press Press INSIDE: EC enter from this direction

2012 Executive Council Meeting Planning Powerpoint Communications Media Plan Contact: Margaret Enloe 410-267-5740, menloe@chesapeakebay.net Status Due Date: June 14 Components: Media Advisory – June 27(informal) AND July 2(formal) Due to the July 4 holiday, there will be two advance notices to media announcing the EC Meeting. The 1st will be an unofficial notice to go out June 27; the 2nd formal advisory will go out first thing July 2. The media advisory will focus on the theme of implementation (w/o saying implementation) and set a positive, hopeful tone for the day. The advisory will include listing of key public figures participating and details on event location and time. Media will be asked to confirm attendance. Media Outlets Advisory & E-versions of Media Kit to: 400 media outlets on Communication Office’s comprehensive list of media in the watershed. - 8-10 select pitches/phone calls: - The Associated Press, The Richmond Times-Dispatch, Virginian Pilot, The Daily Press in Norfolk, The Washington Post, The Baltimore Sun, The Capital in Annapolis, Va. radio stations, WAMU (DC). January 11, 2019 2012 Executive Council Meeting Planning Powerpoint

2012 Executive Council Meeting Planning Powerpoint Communications Media Plan Contact: Margaret Enloe 410-267-5740, menloe@chesapeakebay.net Components: News Release & Media “kit” – July 9 – 2:00pm Embargoed copy: Friday, July 8 Final copy: July 9 at 2pm from EC meeting after new Chair is voted in. Messages: Focused on improved implementation theme & supporting activities from the day (see slide Will include backgrounders/fact sheets on milestones. List of state and federal highlights for 2011 Media Outlets – same as those who rec’d advisory January 11, 2019 2012 Executive Council Meeting Planning Powerpoint

2012 Executive Council Meeting Planning Powerpoint Communications Media Plan Communications Staffing for Day of EC Meeting: 8 am Media Advisory reminder to media Margaret Enloe 9:30 am Event Staff meeting / CBP display set up All /Caitlin Finnerty All day Media Sign In Caitlin Finnerty Photos of meetg/EC/VIPs; Scope out location for grp pic Steve Droter 10am-12:35 pm Supervision / Live Tweet Meeting 12:40-2:00 Sit in on Private Lunch 12:15-1:00 Guest/staff lunch mgt. & Gunston Hall activity support 1:00-2:00 Set up press conf. (w/ Lori M. & Tim W.) By 2:00 pm E-media kit, web story posted, ongoing Twitter feed 2:15 Supervise Press event, Live tweet 3:15 EC Group photo Margaret Enloe & Steve Droter EC interviews with media January 11, 2019 2012 Executive Council Meeting Planning Powerpoint

2012 Executive Council Meeting Planning Powerpoint EC Members Security Contact Public Affairs Contact +1 (at lunch) Notes EPA - Lisa Jackson, Admin. (confirmed) Advance Staff: TBD Sam Wiggins Wiggins.samuel@epa.gov Jeff Corbin??? Jeff Corbin - Special Advisor for the Chesapeake Bay and Anacostia Shawn Garvin – EPA Region 3, Admin MD - Martin O’Malley, Gov. (confirmed) Section Lt. Charles Ardolini (410-974-2991) cardolini@gov.state.md.us Darlene Pisani / Josh Davidsburg Secretary Bob Summers, Maryland Department of Environment CBC – Sen. Emmet Hangar, Chair (confirmed) Jack Frye DC - Vincent Gray – Mayor (confirmed) Alex Simbana Donna Henry donna.henry@dc.gov Christophe Tulou PA - Michael Krancer, Sec., DEP (confirmed) No security contact. Katy Gresh kagresh@pa.gov 717-787-1323 Pat Buckley VA - Doug Domenech, Sec. Of Natural Resources (confirmed) Jeff Caldwell Jeff.Caldwell@governor.virginia.gov Anthony Moore, Deputy Secretary of Natural Resources CB Restoration DE – Collin O’Mara, Sec., DNREC (confirmed) Carol Riggs Carol.Riggs@state.de.us Ed Kee, Sec., DE Dept. of Ag Edwin.Kee@state.de.us USDA – Kathleen Merrigan, Dept. Sec. (confirmed) Jody Fagan Jody.fagan@wdc.usda.gov Ann Mills Deputy Under Secretary for Natural Resources and Environment *USDA needs to bring their flag, pole, and topper. WV - Teresa Koon, Asst. Dep. Director, DEP (confirmed) N/A Tom Aluise 304-926-0499 ext. 1338 Thomas.J.Aluise@wv.gov NY - Jim Tierney, Asst Commissioner for Water Resources, DEC (unconf) No security contacts. Ben Sears brsears@gw.dec.state.ny.us January 11, 2019 2012 Executive Council Meeting Planning Powerpoint