A practical guide to deploying Collaborative Planning and Production Control Keith Bennett and Arran McDonald (Bourton Group)

Agenda Introductions and Purpose Core Principals Tea/Coffee Break Collaborative Planning/Production Control Theory Collaborative Planning/Production Control in Practice Discussion and Next Steps

What is the overall purpose? To reduce the Design/construction time and effort on the ground whilst at the same time improving programme predictability, without compromising quality, safety or impact on customers

How do we do this? - Collaboration Cane exercise

How do we do this? - What adds Value & what is Waste? Is this activity something that the customer would be ‘willing to pay’ for? Does this activity change the form or function of the product or service? Any activity that does not add value is waste and only adds cost to the process Any activity that does not add value from the perspective of the customer can be defined as Waste How much time do you think typical companies spend on value added activities? What about your business?

How do we do this? - The 8 wastes T ransportation O verproduction I nventory O verprocessing M otion D efects W aiting S kills misuse

Exercise: Spot the Waste T ransportation I nventory M otion W aiting O verproduction O verprocessing D efects S kills misuse

Exercise: Spot the Waste - Discussion

Exercise: Spot the Waste

Exercise: Spot the Waste - In groups think about the processes you are involved with: Brainstorm the wastes in your process Capture each waste and the associated process on a Post-it Categorise the waste by placing it next to the relevant heading (TIMWOODS) Take each Post-it and place on the ‘Ease/Impact’ matrix

Tea/coffee break

Collaborative Planning and Production Control Collaborative Planning is an event where representatives from different suppliers and cross functional teams come together to establish and agree a long to medium term delivery plan by applying Lean principles to the planning process Production Control is the on-going control process which enables the delivery and sustainability of the agreed collaborative plan by implementing the continuous improvement element of Lean principles

We are applying the 5 Lean Principles...to a construction environment Understanding and agreeing exactly what your customer wants Understanding all your processes Smoothing the flow Pulling value through the chain Continuing to attack waste Produced by Andrew Moore of Rubicon Wigzell for Bourton Group

We are applying the 5 Lean Principles...to a construction environment - Collaborative Planning and Production Control Process Easy Agreed Programme of work Develop Collaborative plan Create Medium to short term Plan Create 1 week look ahead Review Daily Progress Capture Issues Capture Performance Ease of Solution Improvement Interventions Continuous Improvement Complex 1. Understand Customer Needs 2. Understand the Processes 3. Create Process Flow 5. Continually Attack Waste 4. Pull Value Resolve Issues to Recover Talk this one through with project board weekly high level plan sheet and day by day planning sheets on display. Suggest we print this slide and have as a physical document and not inpack

The Collaborative Plan 1.5 days 1 2 days .75 day 2 3 4 5 6 7 8 9 10 11 12 ½ 1 day ¼ Debogging Drainage Comms Ducting Subbase Base Course Surfacing Focussed on the planning process, Collaborative Planning is teams working together to achieve clear shared goals 1.5 days Debogging Drainage Comms Ducting Subbase Base Course Surfacing 1 1.5 days 2 3 4 5 6 7 8 9 10 11 12 Outputs: New streamlined plan agreed and committed to Timescales clearly understood and captured Constraints and enablers clearly understood

Exercise: Collaborative planning - Review the collaborative plan Relocate buffer Automate the process Eliminate waste Produce parts/sub assembly off-site Increase resources Reduce batch sizes Decrease resources Realistic rates Re-engineer the process Re-allocate sub-tasks

Exercise: Collaborative plan discussion

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