Auxiliary Office Supplies bid RFP 1842ARM Alma mendoza contract manager December 6, 2018

Agenda: Pre-Bid Conference – December 6, 2018 Sign-In Sheet Introduction of IPPS Team Business diversity Disbursements : Payment Options Technical Review (CALUSOURCE tool) Auxiliary Office Supplies project Summary Q & A

INTRODUCTION – ipps TEAM Alma Rosa Mendoza – Commodity Manager anthony Singleton – chief Small Business Officer Jordan Coburn – small business administrator Mary Chiu/Lynda ta – Strategic Sourcing (CALUSOURCE tool) Yvonne grobe – Disbursements

Business diversity

Uc SOURCING PUBLIC BID SITE

E-Invoicing @ UC San Diego Transcepta Global Supplier Network: an electronic invoicing network that transmits UCSD vendor invoices directly to the Accounts Payable team For suppliers who submit more than 15 invoices annually Registration is free of cost for the supplier Does not require any changes to supplier invoice format Daily reports of all invoice activity Immediate notification of errors on rejected invoices Supplier Portal to view the submission status of each invoice Fast and responsive support staff

Let’s Talk Payments: UC San Diego preferred method of payment is via credit card – Single-use card: supplier receive a link to a one-time use credit card to process the payment Pre-Authorized Use: supplier has a dedicated credit card on file Both options require the supplier to invoice UCSD and invoices are paid Net 10 days

Rfp key dates Anticipated Action Anticipated Action Date Electronic RFP Issue Date Friday, November 30, 2018 4:00 PM PST Supplier’s Intent to Bid Due Monday, December 13, 2018 12:00 PM PDT Mandatory Pre-Bid Conference Date: Thursday, December 06, 2018 Time: 9:30 AM – 11:30 AM PDT Meeting location: 10280 N. Torrey Pines Road Suite 415 La Jolla, California 92037-0914 - Parking on-site Deadline for Supplier Q&A via Discussion Forum Wednesday, December 12, 2018 3:00 PM PST University’s Response to Supplier Q&A Friday, December 14, 2018 4:00 PM PST Proposal Submission Closing Friday, January 4, 2019 3:00 PM PDT Evaluation Monday, January 7 – Friday, January 18, 2019 Notice of Award Monday, January 21 – Friday, January 25, 2019

Rfp purpose The purpose of this Request for Proposal (“RFP”) is to invite qualified bidders to prepare and submit proposals supplement to the University of California, San Diego (“UC San Diego” or “University”) Office Supplies Program and provide the campus Maximum value though superior Customer Service; high quality products and cost –effective processes, in accordance with the requirements set forth in this RFP. A relatively small percent of the University purchases conducted through small business development office programs are to meet state and federal agencies contract requirements.

RFP OVERVIEW SUBMITTING QUESTIONS All questions must be submitted using the calusource tool. All responses will be posted in calusource tool. Answer will also be emailed to bidders. We want to ensure every company is informed and understands how to complete and submit.

QUESTIONS Thank you, we appreciate your time!