Graduate DegreeWorks Workshop Faculty/Advisors Graduate Academic Affairs IIT Tower, 7th Floor 10 West 35th Street, Ste 7D7-1 Chicago, IL 60616

Graduate Academic Affairs Team Joel Hestermann: Graduate Academic Affairs Specialist Surendar Mani: Retention and Student Success Manager Lucas Treadwell: Auditor and Records Specialist

Objectives Learn the tools and functionality of DegreeWorks. Learn the tools, functionality, and process of eForms. Understand why DegreeWorks and eForms are used, and how they can be leveraged. We welcome any questions throughout, and any concerns or constructive feedback at the end.

Masters Advising/Program of Study Hold Lifting an advising hold Teaching Tab Enter student A# “View Info” Click the program with a hold Click “Remove Hold(s)” In place of the Plan of Study

Where to find DegreeWorks & eForms https://web.iit.edu/sites/web/files/departments/academic-affairs/graduate-academic-affairs/pdfs/Grad%20DegreeWorks%20and%20eForms%20Quick%20Start%20Guide.pdf

DegreeWorks Functions Top Tabs Banner Self-Service eForms: Access using this button. Advising: TutorTrac for Adviser scheduling (Opt-In) FAQ & Help: Check for an answer here before reaching out to GAA. Request Assistance: Submit a ticket if you are having any issues. Legend: Tutor Trac for Adviser scheduling (Opt-In)

DegreeWorks Functions, Continued Student ID – Name – Degree – Major – Level – Classification – Last Audit Refresh Sub-tabs Worksheets What If What If History Look Ahead View Plans If Applicable Notes GPA Calculator

Worksheets Format – Student View / Graduation Checklist / Registration Checklist Print/View PDF – Print/Save What If audits for students Process New Updates audit, but will not refresh data from the student record newer than the last daily refresh. Use after adding notes so it is immediately visible to other users. What If See how the program will be affected by any changes before they are officially submitted or approved/committed. What If History Not visible to the student. Look Ahead See where certain courses will fit within the audit before the student registers. What If –”…officially submitted or approved/committed.

What-If Choose degree Academic year Major Concentration (including Master’s Project or Thesis), if applicable Add future courses you wish to take, if applicable Process What-If Concentration (including Master’s Project or Thesis)…

Notes Insert notes related to student record Conversations with student that might be useful information for other viewers. Notes to remind yourself later about conversations with this student. Students may view notes when adviser enters “√” Available to student Students do not get a notification when a note is created Enter predefined note Or customized note …when adviser enters “√” Available to student Enter predefined note or customized note

GPA Calculator May be useful for students to see what grade they would need in order to achieve a certain GPA

eForms Proxy as student Importance of eForms Actions Submit changes on behalf of student Save vs. Save & Submit Importance of eForms Get approval for course substitutions before the student registers for the course Student  Advisor  Department Approval  Graduate Academic Affairs  Applied to audit at final approval Actions Change of Programs Declare Co-Terminal Shared/Non-Shared (if applicable) Transfer Credits – Internal vs External Change of Advisor Course Substitutions …applied to audit at final approval …and Declare Co-Terminal Shared/Non-Shared (if applicable)

Proxy as a Student Click on “Change Role” Select User Type Enter A# of student The A must be capitalized

Proxy as a Student, Continued

Change of Advisor Current advisor already appears. Select new advisor within your dept. Comments are required.

Change of Degree Example Within same discipline/academic unit only Must be equivalent or lower degree PhD to MS, ME to MAS MS to MS, ME, or MAS ME to ME MAS to MAS Save vs. Save & Submit Change major Add concentration Add thesis

Transfer Credits and Course Substitutions External Transfer: Request use of one or more courses from an outside institution. Internal Transfer: Excess UG credit to GR credit / Masters credit to PhD – Use of courses outside your department. Course Substitutions: Use of a course not in current degree requirements. Ex. an elective from another degree program ….Excess UG credit…

External Transfer Credits eForms for preliminary approval Final approval after review Need official US transcript sent directly from transfer institution to GAA. OR Need credential evaluation for Intl. transcript sent directly from World Education Services (WES) to GAA. Details of US vs Intl transfer credit review and approval

Internal Transfer Credits Typically used for courses from a different discipline than the student’s in progress program. UG to GR credit transfer Restrictions apply “Course Not Found” Option for advisor to review and articulate use. Student must include a comment explaining why this is selected. Ex. Completed course no longer an active course. Ex. An exact course equivalent is not identifiable but is relevant to requirements (typically electives).

Course Substitutions Insert course completed and course required

DegreeWorks Demonstration Surendar Mani

TutorTrac Presented by Tayyab Arshad Director, Academic Resource Center Added Tayyab Arshad, Title

Questions / Concerns / Feedback? Graduate Academic Affairs IIT Tower, 7th Floor 10 West 35th Street, Ste 7D7-1 Chicago, IL 60616 gradcoll@iit.edu 312-567-3024 gradcoll@iit.edu