Day 2: Office Fundamentals AND EXCEL FUNDAMENTALS Quick Review Navya Thum navya.thum@mail.wvu.edu January 16, 2013

Accessing the Windows Explorer Interface Windows Explorer on the Taskbar Right-click on the Start Button and click Open Windows Explorer. Windows Explorer 1/12/2019

Searching Programs Start Button –All Programs and look for your Program –Type in the Search box Note: if you create files by right-clicking on the Desktop, the creation date gets set incorrectly in Windows 1/12/2019

Saving Files File -> Save As… –Set your file name and pick a location you will remember (flash drive, folder made for CS 101, Desktop is recommended when taking Exams) 1/12/2019

Correct Way to Save Files from Email Saving the File… 1.Open the email with file attached 2.In most email systems, when you click the file, you will get options… Open, Save, Save As 3.Choose Save As and put the file somewhere so that you will know where it is 4.When done, close email and go Open your File 5.Now when you Save, you know where the file is located and it’s not a temporary file 1/12/2019

Common Interface components Backstage view Quick Access Toolbar Title bar Ribbons Status Bar 1/12/2019

Introduction to Microsoft Excel

Spreadsheets A spreadsheet is an electronic file used to organize related data and perform calculations. It is the computerized equivalent of a ledger. It’s a grid of rows and columns enabling users to organize data and recalculate the results for cells containing formulas when any data in input cells change. Better than paper (can erase and modify values easily) They are used for: Keeping track of expenses, annual budgets, tracking donations by charitable organizations, for ploting experimental data by Scientists, creating a list of things to do. 1/12/2019

Worksheets and Workbooks A worksheet is a spreadsheet that contains formulas, values, text, and visual aids A workbook is a a collection of related worksheets contained within a single file. 1/12/2019

Excel Interface Workbook Worksheets 1/12/2019

Excel Window Components 1/12/2019

Navigating in Excel - shortcuts Keystroke Action ↑ Moves up one cell ↓ Moves down one cell ← Moves left one cell → Moves right one cell PageUp Moves active cell up one screen PageDown Moves active cell down one screen Home Moves active cell to column A of current row Ctrl Home Moves active cell to cell A1 Ctrl End Moves to the rightmost, lowermost active corner of the worksheet F5 Displays the GoTo dialog box to enter any cell address Ctrl ` Displays formulas instead of result http://office.microsoft.com/en-us/excel/HP011116591033.aspx 1/12/2019

Rows, Columns & Cells Rows are identified by numbers Columns are identified by letters Cells are the intersection of rows and columns. Each cell has a unique cell address identified by its column letter and then the row number. For example A1 is the intersection of column A and row 1. The cell reference for this specific cell is A1. 1/12/2019

Entering and Editing Cell Data Data types can be: Numeric (numbers only) Alphabetic (a single letter or strings) Alphanumeric (letters and numbers together) Dates (calendar) In addition to being a specific type, data can be: A constant (value never changes) A formula (arithmetic operations) A function (simple or complex data operation) 1/12/2019

Entering Formulas Formulas are combinations of cell addresses, math operators, values and/or functions A formula begins with the equal sign = Examples: =A1+A2 =C2*5 1/12/2019

Editing cell content Choose the cell and click in the formula bar, make changes and then click enter on the left side of the Formula bar. Double click on the cell ,make changes in the cell and press enter. Click on the cell and press delete for clearing the data. 1/12/2019

Order of precedence Order of precedence (operations) controls the sequence in which math operators are computed 1/12/2019

Order of Operations – Examples 1/12/2019

Things to Do Remember to activate your MyID –Attendance will start with the next class Register for MyITLab http://cs101.wvu.edu/resources/myitlab/registration/ has instructions that walk you through registration –Course ID for MyITLab is available on my homepage 1/12/2019

Questions? 1/12/2019