Data and Data Analysis Techniques

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Presentation transcript:

Data and Data Analysis Techniques Databases

Icebreaker

Terminal Objective Given an overview of Microsoft Access, the student will recite the basic structural components and how they work together with 100% accuracy as presented by the Instructor. (Cognitive/Basic/Intermediate)

Enabling Objective Given an overview of Microsoft Access, the student will be able to identify the components of Tables, Queries, Forms and Reports with 100% accuracy as presented by the Instructor. (Cognitive/Basic/Intermediate)

Simply- WHY? Why am I hear? What will I learn?

A Brief History Access 1.0 / 1.1 Access 2 Released Nov 13, 1992 / May 1993 Access 2 1994, Needs Win v3.1 with 4 MB Ram, and 8 MB HD space Access for Windows 95 and Access 97 8/24/95, Access version 7. (where are 3 to 6?), V8 1997 Access 2000, 2002, 2003 June 7, 1999. JET moves to version 4, SP1.

Access 2007 Access 2010 Access 2013 Access 2016 Jan 27, 2007. Access v12 and JET 12. Change to ACCDB Where did JET 5 – 11 go? Access 2010 July 15, 2010 v 14, JET 14 Access 2013 Jan 29, 2013 v15, JET 15 Access 2016 Sep 22, 2015 v 16, JET 16

Features of Access 32 vs 64 Bit Size Limitations Calculated Columns When in doubt- stick with 32 bit Size Limitations DB limited to 2 GB Unlike Excel, No limitation on rows Calculated Columns Store expression values at the Table level Relational Database assists with size and speed SQL based vs some newer DB which may be NoSQL

Expression Builder Simplified interface May show tips Quick info to declare functions Autocomplete capabilities

Sharepoint Integration Not going to discuss this today

Basic Parts Tables Forms Queries Reports Macros Modules VBA ODBC

Tables Where your data lives Key data types Indexing Autonumber, Number, Currency Text, Memo, Lookup Date/Time, OLE, Hyperlink, Attachment, Calculated Indexing No, Yes (Dups), Yes (No Dups)

Forms Your “pretty” interface to your data Can alter interaction in various ways Can assist with normalization

Queries May be used to “filter” out results May be used to limit available data May be used to link tables on case by case needs

Reports Viewable, printable, linkable outputs based on specific criteria

Macros

Modules

VBA

ODBC

Putting it all together

Additional Tips and Techniques