Chris L. Wooten Director of Human Resources

Slides:

Advertisements

Similar presentations

Federal Law and Student Privacy and Federal Law and Health Care Privacy New Business Manager Training NMASBO.

Advertisements

Leaves OFLA/FMLA Serious illness (3+ days and medical care), family illness, pregnancy, parental, military Complete OFLA/FMLA Form Letter from HR.

Originally known as BEACON. 2  Was formerly known as BEACON.  Personnel ID Number (PERNR)  Used to track time, benefits, and process payroll.  Position.

Family Medical Leave Administration Program

GGEA Maternity Workshop: Your Rights, Your Benefits.

A TRAINING WORKSHOP PROVIDED BY THE HUMAN RESOURCES DEPARTMENT

Family Medical Leave Administration Program

DOCUMENTATION Missouri Medicaid Audit and Compliance Provider Certification Review Materials.

FMLA Family and Medical Leave Act of What Is FMLA? FMLA is twelve (12) weeks of job protected leave during a twelve month rolling period for any.

Employee Handbook / Personnel Policies Doug Scott, Industrial Steel Treating Co.

PERSONNEL PUZZLE Pulling all the Pieces Together.

Employee Policy & Independent Contract Labor Policy.

© 2010 by Prentice Hall 12-1 Designing and Administering Benefits Chapter 12 Copyright ©2010 Pearson Education, Inc. publishing as Prentice Hall.

EMPLOYEE HANDBOOK POLICIES Suggestions and Observations 5/24/2012©J. Edward Enoch, P.C

Family Medical Leave Act (FMLA) Who has to comply? Where do I get the information to comply? What is the process?

Timesheet Training CPCC Human Resources January 2007.

DOCUMENTATION Missouri Medicaid Audit and Compliance Provider Certification Review Materials.

Pay and Taxes INVESTIGATE WHAT IMPACTS YOUR PAYCHECK AND PERSONAL TAXES ©2014 National Endowment for Financial Education | Lesson 3-3: Pay and Taxes.

Youth Protection Wisconsin 4-H Youth Development.

Chapter 13 Preparing Payroll Records. Salary The money paid for employee services.

Chapter 12 Preparing Payroll Time Cards. 2 L 12-1 Paying Employees page 341 Money paid for employee services is called a salary. The period covered by.

HR AUDITS By Robin Bullock PHR Conducting a Successful Audit.

What To Leave In, What to Take Out? Legal Issues in Employment Record Keeping Sheila Gladstone Attorney at Law

EMPLOYEE TERMINATIONS Becky S. Knutson Davis Brown Law Firm.

Texas A & M University Kingsville Payroll Department

Hospitality Operations Objective 4.02 – Human Resources.

Establishing Solid HR Practices Presented by Dina Walton HR Director at Lotus School for Excellence.

Induction training for new employees

MACO JPIA Risk Management Service Follow up Training for Drug and Alcohol Reasonable Suspicion Training Puiggari & Associates Michele Puiggari Fall 2012.

Benefit Laws 3-5 Mitch Jason and Isaiah. Unemployment Insurance Laws ● Welfare ● Social Security ● Qualification ● Give out unemployment funds ● Money.

© 2014 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Managing Employee Leave: FMLA, Worker’s Comp, STD Kimberly A. Nash, SPHR Director of Human Resource Services Larry Rappoport, Esq. Stevens & Lee October.

HR 101 For The Local Church Wendy McCoy, SPHR Director, HR & Benefits Florida Conference of The United Methodist Church

ABC’s of Employment Law (the statutes and legal claims you need to know about) Jaki K. Samuelson Whitfield & Eddy, P.L.C. 317 Sixth Avenue, Suite 1200.

Aged and Disabled Waiver (ADW) Health Insurance Portability and Accountability Act (HIPAA) Training 2015 October 2015.

January,  The FMLA entitles eligible Employees to take up to 12 workweeks of job-protected leave in a 12-month period for specified family and.

Employment/Personnel Issues Hiring, Firing and Applying.

Leave of Absence General Information.

The Family and Medical Leave Act (FMLA)

The Family and Medical Leave Act (FMLA)

Getting Paid Advanced Level.

Prepared by Business Services

Family Medical Leave Administration Services

Prepared by Business Services

Human Resources Best Practices.

Getting Paid Advanced Level.

W-4 Form Used to determine the amount of income tax withheld from paychecks “Dependents” Someone who lives with you Provide for over 50% of their living.

Getting Paid Advanced Level.

Now What??? Stefanie Walker HR Consultant

Maintaining the Personnel File

Getting Paid Advanced Level.

Getting Paid Advanced Level.

Taxes and Social Security

Payroll taxes and Paychecks Take Charge of your Finances

Getting Paid Advanced Level.

Getting Paid Advanced Level.

Best Practices in Maintaining Personnel Files

Employment/Personnel Issues

Workers’ Compensation, Family Medical Leave, And The Americans With Disability Act: You May Have Heard of These Laws, But How Do They Apply To You! Presented.

Getting Paid Advanced Level.

Getting Paid Advanced Level.

High School Financial Planning Program

Getting Paid Advanced Level.

Workers’ Compensation, Family Medical Leave, And The Americans With Disability Act: You May Have Heard of These Laws, But How Do They Apply To You! Presented.

Other Career Factors/Costs to Consider

Getting Paid Advanced Level.

Getting Paid Advanced Level.

New Employee Handbook Orientation

Leave Administration Services

Presentation transcript:

Data Security and Privacy in the Payroll and Human Resources Department Chris L. Wooten Director of Human Resources Lamar County School District

What is stored in the employee file? Application/Resume/Teaching Certificate State and Federal Tax Forms Acceptance or Waiver of Insurance Products Recommendation Form Sign off form for Employee Handbook and other policies Contract/At Will Statement Job Description

Continued PERS Forms Write ups/Discipline Direct Deposit (anything that affects money) Resignation/Terminate/Retirement Documents Any Leave Documents other than illness (Military, jury duty, etc.) Unemployment Claims Garnishments Child Support

What shouldn’t be stored in the employee file? Doctor’s Excuses FMLA Leave Forms ADA Forms Drug/Alcohol Test Results Disability Forms Work Comp Forms Investigation notes I9 Forms

Payroll File Timesheets Any calculations of overtime or payouts

Privacy Exam/Talking Points Can an employees view their own personnel files? May employees add to or remove items from their personnel file? Can a married couple both employed by the school district, review each other’s personnel files? Can the school district provide work history to potential employers of current or former employees?

Can a family member of an employee find out the name of the beneficiary of employee’s life insurance, 403(b), PERS, or other savings? Can a supervisor look through an employee’s medical file? Can an employer provide references to a potential employer? Can an employer tell other employees why an employee was terminated?

Can an employer provide the reason an employee was terminated to a potential employer? Can an employee or former employee sue for giving a bad reference? Can a potential employer contact my current employer without my permission?

Can the school district provide information about an employee or former employee’s health? Is the school district required to provide a copy of the personnel file to present or former employees? Your superintendent comes to your office and wants to know why an employee is out on FMLA leave. How would you answer?