KENTVISION PROGRAMME/ UPDATE TO PARTNERSHIP FORUM

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Presentation transcript:

KENTVISION PROGRAMME/ UPDATE TO PARTNERSHIP FORUM Alex Addison and Lee Martin

Agenda What is KentVision? Current Status & Moving Forward Training: Enrolment & Assessment Close & Questions KentVision Update to Partnership Forum, 8 March 2018

What is KentVision? The KentVision Programme is a Business Change Programme that involves … Refining our business processes across enrolment to congregations Implementation of the Tribal SITS product across enrolment to congregations Integration of admissions with enrolment to congregations Decommissioning of the Student Data System (SDS) KentVision Update to Partnership Forum, 8 March 2018

Scope Our scope includes … All UG, PGT & PGR programmes that are delivered across the student lifecycle All required integration & interfaces with other institutional systems All statutory, management and operational reporting Migration of ‘current students’ to the new system We Prepare I Enquire I Apply I Arrive I Learn I Complete KentVision Update to Partnership Forum, 8 March 2018

Objectives Providing an administrative journey that is clear, informative and seamless to all applicants and students Creating a united academic administration across central services, faculties, schools and colleges; operating common lean business processes and a single source of high quality authoritative data Improving business processes and delivering IT enablement that fulfils the University’s strategy for effective and efficient operation, using standard SITS capability to maximum advantage Establishing a digital campus with a fully integrated suite of mobile enabled services for students and staff Refining student administration, reducing administrative effort to create time for staff to address other goals and provide a robust and agile foundation for the future KentVision Update to Partnership Forum, 8 March 2018

What does that mean we are achieving? Unified and value-added business processes, planned and controlled by your business rules A system with our business rules embedded in the functionality, better to support our processes and easier to maintain Efficiencies enabled by KentVision as an administrative ‘management’ system Security of reliable, quality data Unified Programme structures A robust foundation for the future – simplified, lean and agile KentVision Update to Partnership Forum, 8 March 2018

Why is it imperative KentVision launches for September 2018? To realise major University investment To deliver immediate improvements to student experience and student administration To prepare for external changes that we need to respond to, including CMA, GDPR and Data Futures (Competition & Markets Authority, General Data Protection Regulation, Data Futures – HESA’s Transformation Programme) For these reasons and many more, stakeholders and the team are committed to a successful launch in September of this year KentVision Update to Partnership Forum, 8 March 2018

Current Status - What we’ve been doing We’re working to the original scope The portfolio of programme structures has been unified & reduced from over 650 to 41 models Business processes have undergone significant analysis to leave us with unified, value-added processes Processes are supported by the new system, particularly where the agreed business rules have been embedded in system functionality Our test team is currently testing both at a functional level and preparing for system testing and UAT, starting with taught prior to PGR as we trace the Student Lifecycle Testing has seen us process many students through various programmes right from enrolment to awards KentVision Update to Partnership Forum, 8 March 2018

Current Status – Ongoing work All continuing work is organised for delivery down the student lifecycle for UG, PGT and PGR phases Most business areas are analysed, designed, built and in functional testing, but there are two exceptions; PGR is in analysis & Congregations is on hold Re-work following the programme structures unification is on-going The University’s infrastructure is being readied for system changes Further specifics of the detailed implementation strategy are under scrutiny to ensure we are all synchronised in the implementation effort - Internal rehearsals of ‘Go Live’ planned Taught packages will be released into UAT from APRIL - same process as completed by the test team, but actioned by stakeholders with our support MoSCoW prioritisation and BAU backlog KentVision Update to Partnership Forum, 8 March 2018

Moving Forward Not necessarily a great deal of change in what has to be done Everyone will be able to do what they need, and with marked improvement in HOW its done Example: Assessment and handling of marks Likewise, there won’t be anything asked of your students that is completely foreign And what is provided will again be a marked improvement in the student experience Example: KentVision student enrolment KentVision Update to Partnership Forum, 8 March 2018

KENTVISION PROGRAMME/ TRAINING Lee Martin V1.0 To change the footer on every slide: 1. On the menu go to Insert > Header and Footer… 2. Select the Footer checkbox and enter the footer text in the accompanying text box 3. Click “Apply to All”

KentVision Training 2018 Approach and Method Communications Delivery and Attendance Materials Assessment, Review and Support Example: Student Registration demo KentVision Update to Partnership Forum, 8 March 2018

Enrolment and Registration Students enrol themselves online. Continuing students complete verification of id and Registers online also. UKVI – Overseas’ students can be registered after Passport/ VISA pre-checks KentVision Update to Partnership Forum, 8 March 2018

KentVision Registration KentVision Update to Partnership Forum, 8 March 2018

Assessment Components – Key Changes SDS assessment pattern code e.g. CE1 replaced by code reporting academic year, module code and sequence/version number e.g. 18/ACCT5020/01 Reassessment part of the module assessment pattern. Recorded at start of academic year in two forms – like for like or reassessment instrument e.g. 100% examination; allows for automatic reassessment processing/tagging Kent Vision enables user to view assessment data and report issues but not update directly Deadline data held as part of assessment component and can be rolled forward each year KentVision Update to Partnership Forum, 8 March 2018

Assessment Pattern – Compare & Contrast KentVision Update to Partnership Forum, 8 March 2018

Mark Entry – Kent Vision Marks recorded online (Kent Vision) for all components (coursework, project and examination) and reassessment Mark entry and calculation controlled by mark schemes at the assessment and module level Requires the entry of both a mark and a grade e.g. 50/P Users will be given clear guidance as to the mark and grade combinations allowed and these are validated No verification of marks (standard practice in institutions using SITS) Ability to export and import module marks by sub-group e.g. seminar group KentVision Update to Partnership Forum, 8 March 2018

Mark Entry – selection of assessment component(s) KentVision Update to Partnership Forum, 8 March 2018

Mark Entry – entry of mark and grade KentVision Update to Partnership Forum, 8 March 2018

Export Marks Marks of each assessment may be exported as individual files. You can also export all of the marks for a module to a pdf or excel document for reference, circulation or update for import back into the system. Within the Export area in the Files to Generate box, select whether to generate an Export file of marks for Assessments, Re-assessments or Both. Select the View File link in the Status column in browser to Open or Save your file as a *.csv KentVision Update to Partnership Forum, 8 March 2018

Import Marks After exporting marks you can then import updated marks back into the system. Open or Save the file as a *.csv. KentVision Update to Partnership Forum, 8 March 2018

Marksheet The Module Mark-sheet is used to print Mark-sheets for mark entry of assessments of students on selected modules. KentVision Update to Partnership Forum, 8 March 2018

Board of Examiner Processing KentVision Update to Partnership Forum, 8 March 2018

Questions Over to you…