Brought to you by the School Library System of Jefferson-Lewis BOCES Journey of an ILL Item Brought to you by the School Library System of Jefferson-Lewis BOCES

Step 1a- determining categories For ALL Transactions Step 1a- determining categories Determine in which of 4 categories (A-D) your item belongs: A: Jeff-Lewis BOCES SLS schools, B: CIDER (except “ours”,) C: DueNorth using NCLS delivery, or D: DueNorth mailing. Use the Interlibrary Loan Procedures for Handling Items document.

Interlibrary Loan Procedures for Handling Items

Step 1a continued For ALL Transactions *For DueNorth, transaction category must be determined by using the: Delivery Versus Mailing document and the North Country Regional Directory

North Country Regional Directory Page Sample

NCLS Delivery Versus Mailing Document

For ALL Transactions Step 1b- categories defined A: Jeff-Lewis BOCES SLS schools are the 53 schools in our system. This means both DueNorth AND CIDER transactions for those schools. B: CIDER for MO and OH BOCES SLS’s- any in CIDER that are not “our” school libraries C or D: DueNorth – any that are not “our” school libraries. Find the system and code in the NC Regional Directory, decide if the item can be put in the NCLS delivery (C) or if or if it needs to be mailed (D.) Use the Delivery Versus Mailing document for this info.

Step 1c For ALL Transactions Use these examples as a reference: Code library and system category W4J (CIDER & DueNorth) Ohio Elementary, JL SLS -“ours” A OHPM (CIDER) Holland Patent MS, OH BOCES SLS B WAT (DueNorth) Watertown Public, NCLS C VOF (DueNorth) Oswego Hospital Library, NNYLN D

For JL BOCES SLS’ 53 Schools Step 2 Place pull slip or email slip inside book or other ILL item

For JL BOCES SLS’ 53 Schools Step 3 Place item in an orange bag or manila envelope marked with the borrowing library’s code and place with other JL BOCES pony mail. P4J- Library P4J- Library

For JL BOCES SLS’ 53 Schools Your part is done! The item is sorted by the JL BOCES pony driver and hand delivered to the borrowing school’s office or library. BOOK

For CIDER: MO and OH BOCES SLS’ (not “our” school libraries) Step 2 Place pull slip inside book or other ILL item

For CIDER: OH and MO BOCES SLS’ (not “our” school libraries) Step 3 Place item in manila envelope, fill out the CIDER Label Sheet for OH & MO Libraries and tape it to the outside of the manila envelope. BOCES: OH District: Holland Patent Building: OHPM Librarian: Richard Axt

CIDER Label Sheet for OH & MO Libraries

For CIDER: OH and MO BOCES SLS’ (not “our” school libraries) Step 4 Place manila envelope inside your School Library System brown envelope. If too large for brown envelope, place manila envelope (with CIDER label sheet filled out) inside a larger manila envelope or an orange bag and write “J3J- School Library System” on the outside. Place item with other JL BOCES pony mail. J3J-School Library System J3J- School Library System J3J-Return to SLS W4J- Ohio Elementary W4 J

For CIDER: OH and MO BOCES SLS’ (not “our” school libraries) Your part is done! The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in a bin for the Madison-Oneida BOCES driver to pick up on Tuesdays and Thursdays. It will then be delivered to the borrowing school’s library. SLS Office bin BOOK

For DueNorth: Category C - Non-mailing Step 2 Place email slip inside book or other ILL item

For DueNorth: Category C - Non-mailing Step 3 Fill out the DueNorth non-mailing bookmark using library name, not code. The system and library code are found in the North Country Regional Directory.

DueNorth Non-mailing Bookmarks

For DueNorth: Category C - Non-mailing Step 4 Place bookmark inside book or other item with the system and library names showing.

For DueNorth: Category C - Non-mailing Step 5 Place item inside your School Library System brown envelope. No other packaging is needed. (If too large for brown envelope, use a manila envelope or an orange bag and write “J3J- School Library System” on the outside. Place item with other JL BOCES pony mail. J3J-School Library System

For DueNorth: Category C - Non-mailing Your part is done! The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in the NCLS bin. The bin is picked up each Thursday by the NCLS van driver and is sorted at North Country Library System. Items will be delivered to the borrowing library on their next weekly delivery day. JL BOCES NCLS bin

For DueNorth: Category D - Mailing Step 2 Place email slip inside book or other ILL item

For DueNorth: Category D - Mailing Step 3 Address a shipping label and attach it to a padded mailing envelope. *Addresses for DueNorth items that need to be mailed are found in the North Country Regional Directory. Oswego Hospital Library 110 West 6th Street Oswego, NY 13126

For DueNorth: Category D - Mailing Step 4 Place book or other item in the padded manila envelope. Seal it securely with staples and packing tape.

For DueNorth: Category D - Mailing Step 5 Mail the package through your district.

For DueNorth: Category D - Mailing Your part is done! The item will arrive at the borrowing school’s library via the mail carrier.

Forms You Will Need CIDER Label Sheet for OH & MO Libraries DueNorth non-mailing bookmark Both of these forms can be found on the ILL page of the School Library System’s website: http://www.boces.com/o/p-p- dev/page/interlibrary-loan

REMINDERS These documents will help you determine what to do with each interlibrary loan item. Interlibrary Loan Procedures for Handling Items & Delivery Versus Mailing document http://www.boces.com/o/p-p-dev/page/interlibrary- loan North Country Regional Directory http://www.boces.com/o/p-p-dev/page/directories

The ILL Item’s Journey is Complete! One of the most important parts of interlibrary loaning is responding to and handling the items in a timely manner. By following these instructions, we hope to keep the flow of books and other items between borrowers and lenders smooth and as quick as possible. for your help with the process! Thank You