PROTOCOL 101 presented by Soror Patricia D. Alexander State Protocol and Amenities Coordinator March 16, 2007

Protocol 101 Definition Communicating of Official Business Use of Greek Terms Addressing Sorors/Sigma Brothers Courtesies Extended to Officers Dress for Zeta Functions References

Definition – code of ceremonial forms and courtesies, or precedence accepted as proper in official dealings.

FIRST STEP KNOW YOUR DOCUMENTS Handbook of Zeta Phi Beta Sorority Incorporated Constitution and By-Laws Protocol Handbook

Communicating of Official Business Conducted through the chapters Basileus who sees that material from the Grand Basileus is distributed to members. Use of Greek Terms Greek wording - inter-sorority occasions. Public mail, news releases, etc. should have regular terminology for officers rather than Greek terms.

Addressing sorors/Sigma brothers There is no abbreviation of the word Soror. Soror who has a Doctorate is referred to as Dr…..never Soror Dr…. Public venue - use the English name for the officer, not the Greek name. Never introduce a soror as Ms. or Mrs… example, Ladies and Gentlemen, I introduce to you Barbara Moore, International President. Phi Beta Sigma Brothers - Sigma Brother Dr. Kevin Brown, Chapters name, and office. Never introduce a Sigma Brother as Mr.

COURTESIES EXTENDED TO OFFICERS The Grand Basileus – First Ladyof the sorority at all times should accorded all the courtesies due her office. All Sorors, Amicae, Archonettes, Sigma Brothers, and guests should rise upon the initial entrance of the Grand Basileus. Past Grand Basilei, national, regional, state, and local officers are to be given recognition, respect and extended courtesies appropriate for the occasion or as the region, state, local chapter or soror deems necessary.

DRESS FOR ZETA FUNCTIONS Business attire: Suits, pantsuits, skirt and blouse, sweaters may be considered informal wear suitable for attending meetings. Conferences, luncheons, etc. Shorts and blue jeans are NOT acceptable at State, Regional or National Leadership Conferences during business meetings and luncheons or banquets. Colors: What is the policy? Zeta:Royal blue and white Flower:White Rose

REFERENCES Handbook of Zeta Phi Beta Sorority, Inc. (current edition) Zeta Phi Beta Sorority, Inc. Protocol Handbook