Two methods to observe tutorial Standard Method This method allows presentation to be resized to user preference. Slide Show Method (Example below) Presentation fills entire screen Click on Slide Show tab at top of screen Click icon <From Beginning> Note: Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.

Transaction Procedures Welcome to BSIP 101 Transaction Procedures “Stocking Inventory” Instructor: Stephen Wright DPI Technical Consultant

Purpose: To enter materials into inventory. Note: These transactions are not for fuel; that is a different MIGO transaction.

Inventory items are required to be extended to your plant before they are entered into inventory. Are Inventory Items Extended? Yes Continue with this tutorial. No/Unsure ; go to Tutorial 101 – Extending Material

Two transactions are required to complete this procedure: ME21N; & MIGO Let’s get started -

Your screen should look similar to the example at the right. From the SAP R/3 Easy Access screen box type ME21N or from your favorites menu, select transaction ME21N –Create Purchase order. Your screen should look similar to the example at the right.

PO Quantity Number of items to be stocked. ME21N Screen Steps Vendor Use code - 23 PO Quantity Number of items to be stocked. Material DOT number of item to stock. OUN (Unit of Measure) EA = Each Gal = Gallons QT = Quarts Net Price Price per item NOT total. Plant & Storage Location Are set in initial set-up.

If necessary expand the Header section by clicking on the Header Icon ME21N Screen Steps Verify Information If necessary expand the Header section by clicking on the Header Icon

If necessary expand the Header section by clicking on the Header Icon ME21N Screen Steps Verify Information If necessary expand the Header section by clicking on the Header Icon Choose the Status Tab Verify amount ordered Verify price of items ordered. Note: If needed; make any necessary changes and re-verify information.

Steps Click on Check Icon ME21N Screen Steps Click on Check Icon System may display messages in a dialog box about delivery dates and info records – these can be ignored. Any other error messages must be resolved (See ME22N on how to correct Purchase Order).

Steps: Click on Check Icon ME21N Screen Steps: Click on Check Icon System may display messages in a dialog box about delivery dates and info records – these can be ignored. Any other error messages must be resolved (See ME22N on how to correct Purchase Order). Click on green check

ME21N Screen Steps: Click on Save Icon

ME21N Screen Steps: Click on Save Icon A new window appears click on

Steps: Click on Save Icon A new window appears click on ME21N Screen Steps: Click on Save Icon A new window appears click on Record Purchase Order number on invoice.

Steps: Click on Save Icon A new window appears click on ME21N Screen Steps: Click on Save Icon A new window appears click on Record Purchase Order number on invoice. Press <ESC> or Back Arrow Icon to return to Main Menu

Your screen should look similar to the example at the right. From the SAP R/3 Easy Access screen box type MIGO or from your favorites menu, select transaction MIGO – Goods Movement. Your screen should look similar to the example at the right.

MIGO Screen Steps First Matchcode Field Set to: Goods Receipt Second Matchcode Field Set to: Purchase Order Movement Type Set to: 101 GR goods receipt

MIGO Screen Steps First Matchcode Field Set to: Goods Receipt Second Matchcode Field Set to: Purchase Order Movement Type Set to: 101 GR goods receipt Open Field Enter purchase order developed from ME21N posting.

MIGO Screen Steps: Click on Execute Icon or press <Enter> System will pull in items from the purchase order

MIGO Screen Steps: Click on Execute Icon or press <Enter> System will pull in items from the purchase order Put a check in the OK box next to each item you want to receive.

MIGO Screen Steps: Click on Execute Icon or press <Enter> System will pull in items from the purchase order Put a check in the OK box next to each item you want to receive. Click on Save Icon System will put the Material Document Number in the Status Bar. Record this number on the invoice.

Questions Email: Stephen.Wright@dpi.nc.gov

Thank You! Stephen Wright Technical Consultant