Zoom Conferencing Tips, Tricks and Tools

About Zoom Zoom unifies cloud video conferencing, simple online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. Considered to be the best video, audio, and wireless screen-sharing experience across Windows, Mac, iOS, Android, Blackberry, Linux, Zoom Rooms, and H.323/SIP room systems. Founded in 2011, Zoom's mission is to develop a people-centric cloud service that transforms the real-time collaboration experience and improves the quality and effectiveness of communications forever. 

Signing In

Zoom App Once you have signed up or logged in, click on Host a Meeting, the desktop app will auto-download. Alternatively, you can click on the download footer link at https://zoom.us or directly from https://zoom.us/support/download  For iOS, visit the Apple App Store and search "zoom" For Android, visit Google Play and search "zoom"

Two Options to Launch You can select Join a Meeting . Sign In If you just want to join a meeting-in-progress click on Join a Meeting.   Sign In If you would like to log in and start or schedule your own meeting, click on Sign In.

Logging In To login, you can use your zoom account email and password, Google(Gmail), Facebook account, or login using SSO. Here’s a Tip…. If you have not created a user email and password, click the Sign Up link to create that account

Remember… The Default Tab is “Home” The Screen…. Start with Video Start without Video Join Schedule Share Screen Remember… The Default Tab is “Home”

Meetings Start: Selecting start will start the pre-scheduled meeting that you have listed in your upcoming meetings. Edit: You can edit or update your scheduled meeting. Delete: Selecting delete will permanently delete your scheduled meeting. Copy: Here you can copy your scheduled meeting(s) invitation text and manually paste into an email, IM, SMS etc. Note: if you do not see your scheduled meeting, click the refresh tab in the upper right-hand corner to update/refresh the meeting list.

Zoom Settings Settings tab in the main dialog box or in the meeting menu bar. After clicking Settings, you will have the following options: General: You can select default preferences Audio: You can test, select and adjust your speakers, and microphone Video: You can test and select your video camera Feedback: We welcome any questions, comments, or feedback Recording: Here you can browse/open your stored recordings (all recordings are stored on your local device/computer) Account/Pro account: Here you can upgrade your account to PRO and manage your account details (learn more)

Meeting Features Once you have started or joined a meeting, you can perform the following actions from the menu bar located at the bottom of the meeting window (move your mouse to toggle): Invite more people to join by email, IM, SMS (mobile users) or meeting ID Screen share your desktop or specific application window  Group or private chat Record your meeting Manage participants  Mute and unmute your audio Select audio options Stop and start your video Configure your settings Leave or end the meeting

Additional Resources

If You Have Additional Zoom Questions…. https://support.zoom.us/hc/en-us/articles/206175806-Top-Questions

Few Tips for Virtual Team Meetings

Top 10 Tips Assign virtual meeting roles Send out the agenda in advance Prepare and distribute the agenda and any pre-work before the virtual meeting takes place and keep the meeting focused through the agenda items Begin with the end result State the objectives at the onset of the call so participants are aware of the desired end results for this meeting Use ground rules

Top 10 Tips Continued Engage the team around the virtual meeting process Protect self-esteem by ensuring that everyone is treated with respect Intervene immediately if you believe things are running off track Be sure to get everyone involved to maximize the entire group’s input Debrief at the end of the virtual meeting Assess the effectiveness of the virtual meeting and make adjustments for next time

Joanne Bryant, Talent Management Consultant, APS Joanne.bryant@aps.com (505) 598-8375