Event Resources The Student Centers Administration (S.C.A.) offers facilities management of the E. Clayton Gengras Family Student Union, Simon Konover Campus Center & University Commons.  We also provide on-campus special event service support such as audio-visual services, event security, ticketing services, etc.

Student Centers Clientele & Pricing Chartered and Recognized U of Hartford Student Groups: May reserve / use Student Centers space and resources during normal operating hours of the Gengras Student Union at no charge, except for private reservations of the GSU Game Room and certain non-routine use of equipment, specialty items and space (Ex. Non-operational hour use or rental for use by a student group for a external group). University Departments: Will typically not be charged during normal operating hours of the Gengras Student Union. Exceptions may include required staffing of other Student Centers spaces, use of any Student Centers equipment, resource operation, private reservations of the GSU Game Room and department activities / events that are sponsored by the department on behalf of an external organization University Affiliated Individuals and Non-University Individuals / Groups: Will be charged a fee for the use of Student Centers space and resources. Exceptions may be granted by the Director of Student Centers No show and cancellation fees shall apply to all groups as per Student Centers Policy The Student Centers uses your space request, operations plans other documentation to generate charges from your special events. This information is turned over to the Business office at the end of each semester and related expenses are debited out of your budget. To avoid having space use that you cancelled show up as part of your billing for that semester, be sure to use the Student Centers cancellation form within the requested time frame to avoid billing

Student Centers Administration Event Resources Student Centers Administration not only has tables & chairs, we can also provide basic to complex A/V equipment and support services. Indicate your needs when requesting the space and inquire about availability of items If you have a keynote speaker, contact him / her several times before the special event to confirm the equipment needed or request his / her technical rider Always have your presentations backed up on a memory stick and the laptop you are using We generally accommodate Windows / P.C.s, but have adapters for Apple based devices as needed General List Of Event Resources A/V Cords & Adapters Coat Racks Event Staff Sound Systems Microphones Lecterns/Podiums LCD Projectors Dell Laptops Speakerphone Cash Registers Projection Screens Stanchions Pipe & Drape

Student Centers Rate Card The link below will take you to the most up to date and published Student Center rate card. Feel free to review to help determine possible event costs related to Student Centers services. Click Here!

Renting Event Resources From External Vendors Remember to coordinate rental item, delivery, pick-up and storage with Student Centers Administration before you confirm delivery and pick times. Indicate the company that you are working with on your Operations Plan, including their contact information Items stored in the Student Centers without prior agreement or are not picked up at the agreed upon date / time may be subject to a storage fee as per the current Student Centers rate card Examples of special event resources not provided by the Student Centers include: Plants / Greenery Props and Décor Seasonal Items Large Scale Staging Large Tents Lighting Port-A-Potties / Trailers

Contact Us With Questions Student Centers Leadership Team Charles Amerson Director of Student Centers Gengras Student Union, Room 205 Phone: 860.768.4413 amerson@hartford.edu Fallon Roberson-Roby Business and Scheduling Services Administrator Gengras Student Union, Room 205 Phone: 860.768.4757 scasched@hartford.edu Matthew Matarese Coordinator Gengras Student Union, Room 205 Phone: 860.768.4283 matarese@hartford.edu Marissa Theriault Coordinator Gengras Student Union, Room 205 Phone: 860.768.4283 theriault@hartford.edu