2016 Student Fee Review Board Fall Update Presentation Dr. Pat Burns, UTFAB Advisor, VP for Information Technology Adam Lynch, UTFAB Chair | Blaire MacNeill, UTFAB Vice Chair Jason Huitt, ACNS-UTFAB Liaison SFRB-UTFAB Liaison - TBD November 6, 2016 UTFAB SFRB Presentation

University Technology Fee Created by ASCSU in April 2003 Originally $15/semester, first assessed Fall 2003 Increased to $20/semester – 2008-2009 Increased to $25/semester – 2014-2015 Flat fee assessed to all students in the Student Information System University Technology Fee Advisory Board (UTFAB) One member from each college & grad school, two ASCSU members Associate members, ex-officio representatives from ACNS and Procurement Updates from funded projects heard each semester Proposals for next-fiscal year funding heard each spring semester Supplemental proposals are solicited ad hoc if funds are available November 6, 2016 UTFAB SFRB Presentation

UTFAB SFRB Presentation Funding Process All proposals must include a three-year project plan Exceptions for one-time funding requests Funded projects reviewed twice annually by the Board Projects are required to spend within approved budget Allowed to carry funds across fiscal years to project completion Unspent funds revert to UTFAB for reallocation to other projects Bylaws prescribe voting on “feasible scenarios” for each fiscal year Occurs at final meeting of spring semester November 6, 2016 UTFAB SFRB Presentation

Supplemental Proposals “Supplemental” proposals heard at the board’s discretion Based on funds available in current fiscal year Allows board to address technology needs mid-year as they arise Since 2006, UTFAB has funded ~$2.4m in supplementals, averaging: More on Supplemental Proposals in our upcoming slides Classroom Technology: $90k/yr. End-user Technology: $33k/yr. Central Technology: $54k/yr. Miscellaneous: $12k/yr. Wireless Networking: $47k/yr. Kiosks, Applications, Check-out Technology November 6, 2016 UTFAB SFRB Presentation

UTFAB SFRB Presentation UTFAB Bylaws Available at http://utfab.colostate.edu/page/UTFAB-Bylaws.aspx Reviewed yearly Recent changes: Strengthened supplemental proposal process – prescribes rank voting procedure when funds requested exceed funds available Articulates fee increase recommendation process Requires at least two open forums be held with students Requires two consecutive two-thirds majority votes for approval Students are conducting review of Bylaws at present November 6, 2016 UTFAB SFRB Presentation

UTFAB SFRB Presentation Budget Review November 6, 2016 UTFAB SFRB Presentation

Revenue Assumptions & Reserve Fee assessed to “all” students in Banner every semester (Fall, Spring, Summer) Summer & online fee revenue traditionally difficult to forecast Prior to FY14, SFRB enrollment assumptions were used to calculate fee revenue Revenue was regularly $80k-$100k greater than projected Starting in FY14, UTF revenue projections were based on prior year enrollment data in the University Fact Book Fall/Spring: page 9; Summer: page 93 Change resulted in revenue projections being 98.72% accurate in FY16 UTF budgets a Reserve of $40k, in accordance with UTFAB Bylaws November 6, 2016 UTFAB SFRB Presentation

FY17 Projected Budget - $25/semester-student Projected FY17 Revenue $ 1,786,125 Encumbered FY16 Carryforward $ 19,776 Unencumbered FY16 Carryforward $ 128,444 TOTAL: $ 1,934,345 Bylaws-mandated Reserve $ (40,000) Projected Funds Available for FY17: $ 1,894,345 FY17 Allocations to Date $ 1,806,276 Projected Residual Balance for FY17: $ 88,070 November 6, 2016 UTFAB SFRB Presentation

UTFAB SFRB Presentation FY17 Budget Summary November 6, 2016 UTFAB SFRB Presentation

UTFAB SFRB Presentation Co-sponsorship Project Allocation 50%+ Student Information System $ 716,833 Yes Wireless Networking $ 550,160 General Assignment Classroom Technology $ 225,400 Library Technology $ 160,000 Lecture Capture Technology $ 73,080 Office 365 for Students $ 55,112 RamLink $ 15,180 UTFAB Kiosks $ 5,510 Bad Debt Expense $ 5,000 Total Projected FY17 Expenses (to-date): $ 1,806,276 FY17 Allocations November 6, 2016 UTFAB SFRB Presentation

UTFAB SFRB Presentation Project Highlights November 6, 2016 UTFAB SFRB Presentation

Wireless Networking Update Primary driver behind the $5/semester fee increase approved for FY15 200 new “ac” access points deployed in FY15, FY16, & FY17 Coverage for all GA Classrooms buildings New wireless “controllers” – bigger, better, faster Simultaneous improvements to non-GA buildings (ongoing) Very large cost sharing from CSU Cleaned up wireless networks: csu-eid, csu-guest, eduroam Consistently observe at least 17,000 concurrent devices connected! November 6, 2016 UTFAB SFRB Presentation

SIS Major initiatives completed… RAMweb redesign http://ramwebstage.colostate.edu SIS/Banner upgrades Semester at Sea integration to SIS IPAS-2 Advisor portal enhancements And to recap last spring we identified a short list of the highest priority items: Ramweb redesign – check SIS/Banner upgrades – check SaS – Check , current voyage underway, next voyage students already registered with no issues IPAS 2, Advisor Portal – check These four quite large efforts. Staff intensive, impact across campus, large success by themselves. 97 closed project tickets since march – much work being done. Famweb, ariesweb, ramweb, banner, bdms, rammobile, workflow, fsa atlas, CAT/CIM, eScripsafe, ODS, LMS, u.achieve, u.direct, TES, Transferology, Slate, 10/17/2016 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation What’s next for the SIS? Load, test, install vendor upgrade to web registration system (Banner XE) Ram mobile registration Continue efforts at entire XE upgrade Complete last steps of Linux platform RAMweb: weekly schedule, elections, online repeat/delete and more… System upgrades: Degree Audit, Scheduling/EMS, others And more: SAS ramweb Mobile and ramweb Design consistency 1/14/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SIS Fall 2016 Presentation RAMweb logins by year Logins  Usage, transaction volume much higher Year 1/14/2019 UTFAB SIS Fall 2016 Presentation

UTFAB SFRB Presentation Lecture Capture Capturing a combination of audio, projected content (PowerPoint, etc.) and instructor video Two ways to capture: Personal capture –on desktop/laptop, managed by instructor Classroom capture – appliance-based; hardware in classrooms Scheduled and ad-hoc 30 rooms available across campus New in 2015 UTFAB-funded November 6, 2016 UTFAB SFRB Presentation

Lecture Capture – Views by Week (Jan-Mar) November 6, 2016 UTFAB SFRB Presentation

UTFAB SFRB Presentation Looking Ahead to FY18 November 6, 2016 UTFAB SFRB Presentation

Incremental vs. Quantum Jump? Mandatory cost increases not covered Erodes/eliminates discretionary funds Get behind, e.g. WiFi, Lecture Capture, new technology Larger increases compete w/ other fund increases +$5/5 yrs. +$0.71/yr. November 6, 2016 UTFAB SFRB Presentation

The UTFAB Balancing Act Benefits/ Value Cost November 6, 2016 UTFAB SFRB Presentation

UTFAB SFRB Presentation 4/4/16 UTFAB SFRB Presentation

Supplemental Proposals – On Hold This Year UTFAB currently has about $88k in unallocated funds in FY17 UTFAB members have expressed a desire to refrain from requesting a fee increase in FY18 Presently planning to roll residual balance forward to FY18 to stave off increase, but still an ongoing discussion Inflationary pressure, mandatory cost will eventually drive increase Potentially significant request increase for Lecture Capture in FY18… Nothing final for FY18 until final votes are cast in March/April 2017 November 6, 2016 UTFAB SFRB Presentation

In conclusion… Thank you! The central IT environment is operationally effective today, primarily to student fees We believe that we are delivering substantial value for your investments We are very grateful for your support Students continue to diligently manage the fee and its activities November 6, 2016 UTFAB SFRB Presentation