Preparing for a School Compliance Visit What’s New in FY 18 1/14/2019

Philosophy of New System Accountability: IBAM – Outcomes, Quality, Growth, & Accountability Value for varying levels of compliance Minimize variation in approaches across the state Integrity of Content: What impacts kids? Linked to ISBE goals Fewer items, digging deeper Avoid repetition of submissions – Removal/Streamlining 1/14/2019

Designation Definitions four designation levels describe the status of a school district. (105 ILCS 5/2-3.25b Full Operational Compliance -- The school district meets minimum requirements as established by the law and ISBE rules. Pending Compliance – The school district has deficiencies that must be corrected during the current school year. Probationary Compliance – The school district has deficiencies that require immediate corrective action. Noncompliance – The school district does not meet compliance requirements as stated in the law and ISBE rules and has failed to correct these deficiencies over a reasonable period of time. After a due process hearing, the district will not be eligible for state aid. 1/14/2019

Compliance Materials On Our Website New Certified & Non-Certified Personnel Checklist Mandated Units of Study Form Mandated Trainings Drill Reports Annual Review of Safety Plans Form Website requirements 1/14/2019

Materials reviewed during a compliance review Personnel files (new personnel and changed positions) Student Record files (will look at random sample at various grade levels on site) Health Records District Curriculum Parent-Student Handbook & Parent Advisory Committee minutes Staff Handbook Board of Education Policy Manual ISBE Waivers/ISBE letter of approval (choice) 1/14/2019

Materials Needed Continued Job descriptions Documentation of bus evacuation, fire, storm, and law enforcement drills Pupil personnel service needs assessment Medical Emergency forms: Sample teachers & students Sports Survey Class Schedules for all teachers RtI plan, Home Language Survey, SPED work load plan, Sex Equity Plan, teacher/principal evaluation plan 1/14/2019

Compliance 2017-18 Electronic Compliance Instrument – 5 Topical Areas- Students, Staff/Personnel Training, Policy/Governance ,HLS, & Instructional Programs Ed 360 Dashboard Connection of points to dashboard The formula (15/15/15/15/40) Can be recalculated Ongoing improvement   1/14/2019

Compliance Basic Format Of Evaluation Instrument For each question, the following is included: Links to code citations Board Press Policy listings Listing of potential evidence 1/14/2019

IASB Policy and Administrative Code Cross Reference If applicable, each probe question is cross referenced with the Illinois Association of School Board’s PRESS policy. Policy alone is not evidence that policy is actually being followed. 1/14/2019

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Where do we begin Supply the ROE with a list of staff with email addresses to grant access to your district’s electronic compliance document. Answer and document responses to each question by uploading evidence/artifacts. Documents will be stored from year to year. For each item on the probe, sources of verification with requisite documentation should be uploaded. 1/14/2019

After the Compliance Visit The superintendent will receive a preliminary report of all issues of non-compliance and areas of concern. Districts will receive 60 days to remediate all issues. A resolution letter, on district letterhead, demonstrating remediation of all areas of non-compliance should be sent to the Regional Office of Education (Documentation may be required. Do not upload personnel file items. ) A final report will be issued to the District Superintendent and the Illinois State Board of Education by June 30. 1/14/2019

FY 18 Mini Compliance Visits To be reviewed on site: New or change of position personnel files Any “No” items from previous year Districts with Mini Visits (starting Nov. 1): Belle Valley Belleville #201 Brooklyn Cahokia East St. Louis Grant Harmony-Emge Lebanon Mascoutah Millstadt New Athens O’Fallon #203 Pontiac Signal Hill St. Libory Smithton Whiteside Wolf Branch 1/14/2019

FY 18 Full Compliance Visits Districts with Full Compliance visits (Starting Jan. 8): BASSC Belleville #118 Central Dupo Freeburg #70 Freeburg #77 High Mount Marissa O’Fallon 90 Shiloh As soon as access is open, you may begin uploading any documentation. A packet will be mailed to you shortly. 1/14/2019

Q & A How do I add a user? How do I upload a document? Can I delete a document? Do I use the flags? Do I use the Lock Button? Does ISBE have access? Other questions? 1/14/2019