Northwest ISD Fine Arts New Teacher Training The best and most sought after school district in Texas! Fine Arts New Teacher Training

Introductions Name? Where do you work and what do you do? How long have you been teaching? What is your favorite hobby?

Our Vision To become the premier district in the state of Texas for the visual and performing arts

Director’s Notebook All forms, policies and guidelines for fine arts are available on the fine arts website. www.nisdtx.org/finearts

The Purchase Order Process Find a district approved vendor and get a written estimate from the company (we never pay tax) The district vendor list is located on the purchasing department’s website http://www.nisdtx.org//Domain/40 Verify you have enough money in your budget to cover the purchase Submit the estimate or quote to Kay via e-mail. You will receive a Purchase Order from fine arts in your e-mail. Take or send the PO to your vendor for your items Send all packing slips, invoices and your signed PO to Kay upon receipt of the items NOTE: Never accept an item from a vendor until you have a Purchase Order. The delivery date cannot precede the order date Never purchase a gift card of any kind from anywhere

DO NOT Exceed your purchase order amount. And, do not pay for the overage with your personal money and then try to get reimbursed. If you do this, you will be making a donation to the district!

We must have an invoice by April 15th The last date for submitting a purchase order requisition form for supplies is… April 1, 2016 We must have an invoice by April 15th

Clinicians and Contract Workers Contract workers who teach kids must have 49+ hours of college in order to work in NISD. Vendors require Board approval, so this process can be lengthy. Plan ahead!!! Clinician/Contract worker money will come from your supply budget.

Conferences and Travel All staff will be eligible for conference and travel money every other budget year not to exceed $400. 2015-2016 Schools eligible for conference money include: Byron Nelson High School Eaton High School Pike Middle School Medlin Middle School

Conferences and Travel Decide on a conference or training that is targeted specifically for your area Check to see whether you are an eligible school for travel reimbursement (see slide #9) Complete the Request for Professional Development Training Form and a Purchase Requisition Form and submit it to the fine arts office Please note: Subs are covered by the campus. Please arrange sub coverage with your campus principal when initially getting permission to attend the conference. All travel involving fine arts money must be approved prior to the conference You can either request a check for your hotel to take with you, or be reimbursed upon return. Please note: Hotel check requests require 10 business days to process Money for travel may not be transferred into any other account. Each director may use a maximum of $400 per for travel. The mileage rate is currently $0.575 per mile. Turn in receipts to Kay that total or exceed the amount of the check you received within three business days of returning from the conference. Plans for professional conferences must be submitted by Jan. 6

Private Lessons District rate is set at $20.00 per half hour All private lesson money is directly paid to the private teacher by the student All private teachers must complete the e-bid process, which includes the Private Lesson Teacher Agreement, a criminal history background check, and a fingerprinting verification form before coming in contact with students. Private teachers must have 49+ hours of college. Private teachers are not allowed with students until they have been approved to teach by the district. The fine arts office will notify you when a teacher has been approved. An e-mail will come out periodically with the updated list. Private Lesson scholarships may be available for students through campus activity funds or booster clubs. Booster clubs may not pay private lesson teachers directly for scholarships. The standardized scholarship rate is $10.00 per half hour. You may not exceed the 1/2 scholarship amount.

Private Lessons Do not allow private teachers or contract workers to work or be around your students until you have received confirmation from the fine arts office that they have been approved to work. Best case scenario is that the worker will not receive any pay from the district that you promised them. Worst case scenario is that there is a problem with their criminal history check and you jeopardized the safety of our students. PLAN AHEAD and be patient. It is not worth the risk.

Instrument Fees Students using school owned instruments will pay an instrument usage fee. The fee will cover repairs and maintenance on the instrument. Band - $100 annual usage fee Orchestra - $50 annual usage fee for use of instruments at school. $100 annual usage fee for instruments used both at home and school. In September you will receive a spreadsheet to complete and return with your payments. All fees must be collected and deposited with Kay by October 2nd. You will receive a student fee spreadsheet to complete and return with the deposit.

Safety and Security All contract workers, private teachers, vendors, repair companies, etc. must check in through Raptor every time they enter a campus. We do not issue badges for these folks. Program director is responsible for making sure every student has a ride home after a fine arts event The Post-Activity Release Form (online) must be completed if parents are taking their students home from an event Program director is responsible for locking up the facility after an event Do not leave buildings open and students unattended after an event Do not give keys to students Attend auditorium safety trainings All contract and temporary employees must be supervised at all times when working with students

Vendors Vendors must not be given special advertising opportunities not available to all vendors. Do not place their information on your websites. However, you may verbally recommend whomever you would like if you are just sharing information. Be careful with your relationship to vendors. Be sure the items you receive are student-focused.

Festivals and Trips All trips must be requested by September 15th in order to be considered Trip guidelines, requests and permission forms are available in the Director’s Notebook or in your front office Water parks Field trips are submitted through your campus and approved by your principal Fine Arts Department covers your UIL entry fees and transportation

Requesting Buses Middle School - all money for bus use will come from your 6399 supply budget or your activity account High School – money for extra travel, other than approved games and competitions, will come from the 6399 supply budget or your activity account Complete an online bus request form in Eduphoria (Formspace). There is a PO required. Requests must be at least two weeks in advance of the trip. Fine arts will cover all pre-UIL and UIL bus travel and entry fees Use the bus calculation sheet located in the Director’s Notebook to estimate the cost A bus request that is not accompanied by a purchase order will not be paid by fine arts

Requesting Buses Bus Request must contain both the address of the destination and the times. Durham requires that you confirm your trip request 48 hours before your trip. You can call or e-mail them

Capital Outlay Requests Used for large amounts Non-consumable items Requests will be made using the Capital Outlay form in March or April for the following school year Capital Outlay decisions will be made by June and you will be notified

Northwest Education Foundation http://northwestef.org/scholarships-grants/

Eligibility and Goals UIL/TEA Side by Side (director’s notebook) District Grading Policy (director’s notebook) Know your eligibility requirements and develop a system to track your kids!!! Eligibility calendar (director’s notebook) Our goal is 100% of all fine arts students passing all classes Our goal is 100% retention in all grades You will receive a survey during the fall to complete for your program goals.

Grading Guidelines Become familiar with the district grading guidelines. They can be found online at http://www.nisdtx.org/site/Default.aspx?PageID=1545 Sectionals before or after school may be graded so long as the instruction students are receiving is an extension of their in class learning Performances may be summative grades Make-up summative assignments must be available to students who miss performances. The assignments must be in line with the performance summative. For example, a student may not be assigned a research paper to make up for a missed performance grade.

Summer Fine Arts Academy More than 300 students enrolled in the many courses offered this past summer What was your summer academy experience? Courses are designed and taught by our teachers Course proposals need to be sent to Kevin in early Spring Teachers are paid $25 per classroom teaching hour for the course

Community Performances Each performing group participates in at least one community event each school year September 18th Honor for Dr. Rue and School Board - ? October 16th Gold Card Lunch –?

CPR/AED Who needs training?