How to Use this Template This was created as a blank template to allow you freedom of color/design and font choice NYC PDC suggests to use the font size/style within this presentation for readability purposes Anything in [ ] should be made specific to your hospital The PDC suggests adding in pictures where it is appropriate

<Name of Department> Seminar [Place Institution’s Name Here] [Department Name Exercise Series] <Name of Department> Seminar <Place Date Here>

2-Project Overview & Goals Agenda Agenda 1-Welcome 3-Conduct Seminar Project description Purpose of the Seminar Plan Analysis Seminar format 2-Project Overview & Goals Round table discussion Evaluations Next steps 4-Conclude Seminar Plan review Scenario Response Actions

Project Overview & Goals [Department Exercise Series]

Project Description In preparation for the [Department Exercise Name] Full-Scale Exercise we will be conducting [Department Exercise Name] exercises for our institution. The series will consist of: Seminar Tabletop Exercise (TTX) Full-scale Exercise (FSE)

Purpose of Today’s Seminar We are here today to familiarize ourselves with the [Name of Plan] for the purposes of: Socializing and familiarizing key staff with the plan Increasing staff awareness of roles, responsibilities, and procedures upon plan activation Plan revision

[Name of Plan] Analysis Today we will explore: The plan’s strengths The plan’s weaknesses Any gaps in the plan Other considerations Is the plan updated? Consider: Conditions and resources needed to activate, mobilize and deactivate the plan Associated policies and procedures

Seminar Format Today’s seminar will be conducted as follows: The lead facilitator will guide the discussion, covering specific planning areas Note-taker(s) will record the discussion Plan editing will take place during the actual seminar or workshop This will be an OPEN and HONEST discussion conducted in a NO- FAULT environment

Questions?

Let’s Begin!

General [Name of Plan] Planning Areas Triggers Notification Pre-activation Activation Mobilization Demobilization Deactivation

Plan Review Key planning “Must Haves” General considerations Preparedness activities Response activities Recovery activities

<Name of Department> Seminar [Place Institution’s Name Here] [Department Name Exercise Series] <Name of Department> Seminar <Place Date Here>

Scenario [Insert scenario here]

Response Actions Have the triggers been met to activate the plan? How will our institution respond to this incident? Does the plan guide us, from beginning to end, through managing this incident?

[Insert Type of Planning] Planning Related Plans and Documents Put here if there are any Questions to Consider Does this plan refer to the [names of plans noted above] Should it?

Roundtable Discussion Lets talk about: What are the critical take home points? What needs to be worked on? Who needs to be involved?

Next Steps Before you depart, please be aware that: Participants are asked to please complete and submit your evaluations The [whoever is responsible for plan revision] will begin to revise necessary portions of the name of the plan you were exercising Upon completion, the EPC will disseminate the plan to relevant parties The next exercise in the series will be a [Tabletop Exercise (TTX)] to be held on: [Date] [Time]

Thank You for Participating! [Insert names of exercise facilitators/directors] [Insert names of exercise facilitators/directors]

[Place Institution’s Name Here] [Department Name Exercise Series] End Seminar