Aniko Balogh CEU Computer & Statistics Center balogha@ceu.edu Day 6: Working with data Aniko Balogh CEU Computer & Statistics Center balogha@ceu.edu

Pivot-tables To create meaningful reports and interactive charts and dashboards. Open Practice 5 Insert – Pivot Table – New Worksheet – Pivot Table Fields, Areas Salesperson: drag to Rows, Revenue: drag to Values (filtered Salesperson summed up revenue) Select column, right mouse button, Value field settings, Number format Sort – Largest to smallest Insert – Pivot Chart – Bar Right click – Hide field buttons, format Axis – Text Options - Categories in reverse order Data labels

Creating charts from Pivot-tables Make a copy of your sheet Remove Salespeson Add Category to Rows

Recording macros If you have tasks in Microsoft Excel that you do repeatedly, you can record a macro to automate those tasks. A macro is an action or a set of actions that you can run as many times as you want. When you create a macro, you are recording your mouse clicks and keystrokes.

Macro: Conditional formatting + Average Developer – Record Macro Macro name, Shorcut: Ctrl+k, OK Perform the following actions VERY CAREFULLY: Select the table Home, Conditional formatting, choose the formating you prefer Type Average in A13 Insert the AVERAGE function – OK Copy the function through the row Click the Stop button on the bottom left corner

Buttons with macros Developer – Insert – Form controls – Button Macros in this workbook CondForm OK

Working with multiple sheets Sum Across Multiple Sheets in Microsoft Excel Open macro.xls Let’s add all the average results of the 1st paper from all sheets Insert the SUM function from the finction wizard

Resources https://www.excelcampus.com/vba-training-my-first-macro/ https://support.office.com/en-us/article/quick-start-create-a-macro- 741130ca-080d-49f5-9471-1e5fb3d581a8 https://www.youtube.com/watch?v=nvWpFdo7EO0 https://www.mcstech.net/add-buttons-instead-of-commands-to-run- macros-in-excel/