Department of Public Works FY 2019 Recommended Budget Joint Finance Committee/Council June 4, 2018

Public Works Department Expense History By Fund Expenses (rounded) FY 2017 Actual FY 2018 Revised FY 2019 Recommended General Fund $21,609,000 $21,678,000 $21,561,000 General Fund Projects $377,000 $306,000 $311,000 New Year’s Day Genl Fund $301,000 $299,000 Sewer Fund $2,082,000 $2,495,000 $2,448,000 Gas Tax $1,593,000 $2,029,000 $2,144,000 Project Management Fund $0 $6,957,000 $7,301,000 Refuse Fund $12,888,000 $15,283,000 $14,666,000 Building Maintenance $9,018,000 $11,054,000 $11,452,000 Fleet Replacement Fund $8,408,000 $4,395,000 $2,389,000 311 Call Center $596,000 $731,000 $778,000 Fleet Repair & Maintenance $7,838,000 $8,184,000 Gen’l Fixed Asset Acct Grp $4,860,000 Total $61,732,000 $73,067,000 $71,533,000

Public Works Department Expense History By Division & FTE Count Expenses (rounded) FY 2017 Actual FY 2018 Revised FY 2019 Recommended Administration $2,187,000 $1,298,000 $1,348,000 Engineering $1,836,000 $7,448,000 $8,175,000 SMIWM $22,733,000 $26,397,000 $25,873,000 PNR $12,139,000 $13,258,000 $12,922,000 BSFMD $17,436,000 $23,449,000 $22,176,000 FMS $542,000 $1,217,000 $1,039,000 All Organizations $4,859,000 $0 Total $61,732,000 $73,067,000 $71,533,000 FTEs 319.60 319.96

Public Works Department Expense History By Category Expenses (rounded) FY 2017 Actual FY 2018 Revised FY 2019 Recommended Personnel $28,832,000 $36,898,000 $38,445,000 Servs & Supplies $17,398,000 $21,454,000 $21,710,000 IS Charges $8,369,000 $8,758,000 $8,599,000 Operating Expense $7,125,000 $0 Capital Outlay ($2,000) $5,947,000 $2,770,000 Debt Service $9,000 $10,000 Non-Operating Exp $1,000 Total $61,732,000 $73,067,000 $71,533,000

Public Works Department FY 2018 Accomplishments Received American Public Works Association Award & Design & Historic Preservation Award for John K. Van de Kamp Bridge Received Congressional Recognition of Excellence Award for sidewalk program Received Tree City USA & Growth Award - National Arbor Day Foundation

Public Works Department FY 2018 Accomplishments Amended Tree Protection Ordinance to strengthen remedies against offenders Pruned 14,000 street trees and planted 650 street trees Over the last 2 years, decreased palm frond requests from 2,312 to 482 locations Processed over 1,800 Construction & Demolition Waste Management cases Maintained & repaired 300 signalized intersections & 17,000 street lights Swept more than 24,500 curb miles & flushed 1.7 million linear feet of sewer main line Answered 78,000 calls to Citizen Service Center & over 5,000 Live Chats for issues such as abandoned & bulky item pick up and graffiti Repaired & maintained 1,300 pieces of equipment & vehicles, including 285 Police & Fire vehicles & equipment Continued replacement of 4 patrol vehicles using new SUV platform for Police

Public Works Department Significant Changes From FY 2018 Budget GENERAL FUND (Proposed Reductions of $304K): Proposed reduction PNR Services & Supplies budget ($198K) Proposed reduction of vacant 1.0 FTE HVAC Technician ($106K) IMPACTS OF PROPOSED REDUCTIONS: Delay in maintenance & decreased ability to address issues on a proactive basis

Public Works Department Significant Changes From FY 2018 Budget NON-GENERAL FUND Personnel Proposed addition of 2.0 FTE Public Works Crew Supervisor IIs ($119K each) Proposed addition of 1.0 FTE Public Works Maintenance Worker II ($78K) Non-Personnel Purchase 4 bin trucks & 1 front loader ($740K) 24/7 security coverage at City Hall ($53K) Realign expense from CIP to Operating Budget within the same fund State Mandated Catch Basin Cleaning ($150K) NPDES Program Administration ($133K)

Public Works Department FY 2019 Key Issues and Strategies Key Issue Balance service need with limited resources General Fund – budget reduced by $1.6M since October 2017 Strategies Prioritize, focus on core functions & manage resources accordingly Continue to closely monitor expenditures Explore innovative strategies to further improve efficiency

Public Works Department FY 2019 Key Issues and Strategies Key Issue Conservation & Sustainability Strategies Continue to conserve water in parks & landscaped areas Zero Waste Strategic Plan Launch organics recycling program for City’s commercial accounts Implement paperless software program for Franchise Haulers Continue promotion of Zero Waste Partner Program Continue enforcement of polystyrene ban

Public Works Department FY 2019 Key Issues and Strategies Key Issue Improve Organizational Effectiveness Strategies City-owned Buildings Assessment Citywide Park Asset Assessment Pavement Management Plan Sewer Master Plan American Public Works Association Accreditation