Illustrating Report Data

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Presentation transcript:

Illustrating Report Data Reasons for using visual aids To clarify data To summarize important ideas To emphasize facts and provide focus To add visual interest

Illustrating Report Data Most common types of visuals aids Tables Charts Graphs Photographs, maps, illustrations

Matching Visual Aids With Objectives Table To show exact figures and values

Matching Visual Aids With Objectives Bar Chart To compare one item with others

Matching Visual Aids With Objectives Line Chart To demonstrate changes in quantitative data over time

Matching Visual Aids With Objectives Pie Chart To visualize a whole unit and the proportions of its components

Matching Visual Aids With Objectives Flow Chart To display a process or procedure

Matching Visual Aids With Objectives Organization Chart To define a hierarchy of elements or a set of relationships

Matching Visual Aids With Objectives Photograph To achieve authenticity

Matching Visual Aids With Objectives Map To spotlight a location

Matching Visual Aids With Objectives Illustration To show an item in use

Tips for Effective Use of Visual Aids Choose an appropriate visual aid to illustrate your objective. Clearly identify the contents of the visual aid with a meaningful title and appropriate labels. Refer the reader to the visual aid by discussing it in the text and mentioning its location and figure number.

Tips for Effective Use of Visual Aids Locate the visual aid close to its reference in the text. Strive for vertical placement of visual aids. Give credit to the source if appropriate.