Regional and National Tuna Data processing strategy in the future Fifth Tuna Data Workshop (TDW-5) 18-22 April 2011, Noumea, New Caledonia SESSION 6.2(b) Regional and National Tuna Data processing strategy in the future This is a brief presentation looking at what we might envisage a regional auditing system of tuna fishery data collection and management systems to involved (or comprise) … Oceanic Fisheries Programme (OFP) Secretariat of the Pacific Community (SPC)

Regional and National Tuna Data processing strategy for the ... SHORT (1 year), MEDIUM (3 year), and LONG (3+ years) term This is a brief presentation looking at what we might envisage a regional auditing system of tuna fishery data collection and management systems to involved (or comprise) … Oceanic Fisheries Programme (OFP) Secretariat of the Pacific Community (SPC)

Presentation Outline Where processed data are used and user requirements … Strategy in short, medium and long term… LOGSHEET DATA PORT SAMPLING DATA OBSERVER DATA Strategy – a coordinated approach … Strategy – typical sequence of events … Potential problems/constraints, consequences and action required… Reference : Increased demands for tuna fisheries data management in Pacific-island member countries (HOF-2009 WP) (as per slide)

Where processed data are typically used … SPC/OFP WCPFC Stock Assessments and related analyses Fisheries monitoring and characterization Analyses in support of member countries, FFA and PNA NTFSRs Bio-economic studies Fisheries management (e.g. PS and LL VDS) Member countries Fisheries MCS Fisheries Development Annual reports, including obligations to WCPFC Briefs for access negotiations Fisheries management (including input to oordinated regional initiatives) FFA/PNA Economic s and Fisheries development WCPFC Input to WCPFC meetings (SC, TCC and regular session) Provision of data to other WCPFC-related work (…not mentioned above) Other entities (as per slide)

Processed data – USER REQUIREMENTS TIMELY e.g. data must be available for stock assessments by May 2011 ACCURATE/RELIABLE (QUALITY) e.g. data must have been comprehensively check for errors REPRESENTATIVE (COVERAGE) e.g. data are as close to 100% coverage as possible (as per slide)

LOGSHEET DATA SPC AUDIT Process FFA Re-training Member countries Data registration/acknowledgement Pre-processing checks Data entry/verification Post-entry data quality control/coverage Transfer to WCPFC databases Distribution back to member countries (CES) FFA US MLT/FSM Arrangement data entry Bilateral NMFS data provisions (US only) Data Quality Control AUDIT Process TUFMAN data imported High seas data entered Data verification/audit Accepted Rejected Re-training TUFMAN data Scanned data Logsheet data Data imported Data verification Member countries Coverage checks TUFMAN data entry National fleet data – Convention Area Foreign fleets – EEZ only TUFMAN Data quality control (as per slide) LOGSHEET DATA

Data not yet audited/accepted SPC FFA (US MLT and FSM Arr.) Member countries (TUFMAN) E-FORMS (PNG) Data not yet audited/accepted (as per slide) LOGSHEETS PROCESSED – SHORT TERM (1 year)

LOGSHEETS PROCESSED – MEDIUM TERM (3 years) SPC FFA (US MLT and FSM Arr.) Member countries (TUFMAN) E-FORMS (PNG) Data not yet audited/accepted Data audited/accepted ?? (as per slide) LOGSHEETS PROCESSED – MEDIUM TERM (3 years)

LOGSHEETS PROCESSED – LONG TERM (3+ years) SPC FFA (US MLT and FSM Arr.) Member countries (TUFMAN) E-FORMS (PNG) Data not yet audited/accepted Data audited/accepted ?? (as per slide) LOGSHEETS PROCESSED – LONG TERM (3+ years)

RESOURCES – LOGSHEET/PORT SAMPLING DATA PROCESSING SPC Data entry staff Member countries Technical/Audit staff Member country ?? S M L (as per slide) RESOURCES – LOGSHEET/PORT SAMPLING DATA PROCESSING (short, medium, long term)

PORT SAMPLING DATA SPC AUDIT Process Re-training Member countries Data registration/acknowledgement Data entry Post-entry data quality control Transfer to WCPFC databases AUDIT Process Rejected Re-training TUFMAN data Scanned data Member countries Debriefing (pre-entry quality control) TUFMAN data entry Total fish sampled only (as per slide) PORT SAMPLING DATA

OBSERVER DATA SPC AUDIT Process FFA Re-training Member countries Data registration/acknowledgement Data entry/verification Post-entry data quality control Transfer to WCPFC ROP databases Distribution back to member countries FFA US MLT/FSM Arrangement data entry Data Quality Control Use TUBs ?? AUDIT Process TUBS data imported Data verification/audit PS-4 forms entered Accepted Rejected Re-training TUBS data Scanned data Observer data PS-4 forms Data imported Data verification Member countries Debriefing TUBS data entry PS-4 (LFREQ) not entered TUBS Data quality control Data entry Data entry staff Observers on-board ?? (as per slide) OBSERVER DATA

OBSERVER DATA PROCESSED – SHORT TERM (1 year) SPC FFA (US MLT and FSM Arr.) Member countries (TUBS) Observers (onboard) Backlog of scanned observer data not yet provided Including PS-4 forms from member countries and FFA (as per slide) OBSERVER DATA PROCESSED – SHORT TERM (1 year)

OBSERVER DATA PROCESSED – MEDIUM TERM (3 years) SPC FFA (US MLT and FSM Arr.) Member countries (TUBS) Observers (on-board) Data not yet audited/accepted Data audited/accepted ?? Backlog of scanned observer data ?? Including PS-4 forms from member countries and FFA (as per slide) OBSERVER DATA PROCESSED – MEDIUM TERM (3 years)

OBSERVER DATA PROCESSED – LONG TERM (3+ years) SPC FFA (US MLT and FSM Arr.) Member countries (TUBS) Observers (on-board) Data not yet audited/accepted Data audited/accepted ?? Including PS-4 forms from member countries and FFA Backlog of scanned observer data ?? (as per slide) OBSERVER DATA PROCESSED – LONG TERM (3+ years)

RESOURCES – OBSERVER DATA PROCESSING (short, medium, long term) SPC Data entry staff Member countries Technical/Audit staff Member country ?? Observers enter data S M L (as per slide) RESOURCES – OBSERVER DATA PROCESSING (short, medium, long term)

DATA PROCESSING STRATEGY A coordinated approach to ... Reviewing data mgmt. resource needs in member countries ... Building capacity to manage data in member countries ... Resources (human, hardware and software) Training ...while ensuring processed data available to USERS are Provided in a TIMLEY manner... ACCURATE and RELIABLE (thru data audits/quality control) REPRESENTATIVE (thru monitoring of coverage)... (as per slide)

DATA PROCESSING STRATEGY Typical sequence of events ... Member country requests assistance Needs are determined Short, medium and long-term data processing strategy Resources (human, hardware and software) Training requirements Plan developed ... Implementation Visit to install database system Training ... In-country training (specific DB training or National Tuna Workshop) SPC Attachment training Regional Tuna Data Workshops Specific Regional Database Training workshops (e.g. TUFMAN WS) Review Progress and Needs - Ongoing assistance Specific visits to audit the data management systems (quality control) General support/review visits ... Plan for retraining/refresher training, as required (see extent of training offered above) (as per slide)

Data processing strategy - Potential problems / constraints Problem/Constraint Consequences Action Lack of resources for scanning. Scanned data not sent to SPC. Delays in having data availability to users Review data mgmt strategy for country... Review resource needs... Seek temporary solution? Lack of resources for data entry in-country Delays in having data processed/available in-country Review data processing strategy for country... Data quality problems identified by audit in-country Erroneous data Missing data Data can’t be used. Data need to be re-entered ... (inefficient) Re-training Ensure scanned data continue to be sent to SPC Lack of resources at SPC to support member countries (Technical/audit staff) Untrained staff in countries Concerns on data quality / data can’t be used Lack of technical staff in member countries Disruption/delays when problems occur Ensure scanned data are sent to SPC in interim Data entry not achieved by member country Data not available to country Review strategy ... (as per slide)