Data Governance and the Ohio Educational Research Center (OERC) 25th Annual STATS-DC 2012 Data Conference July 13, 2012 Matthew Danzuso Heather Boughton Ohio Department of Education Office of Data Quality & Governance

Current Data Systems P12 Data System (EMIS) Higher Education Data System (HEI) Multiple, unique preschool systems Workforce Data

Current Data Governance Structure Data governance varies by state agency Ohio Department of Education Strengths: Embedded structure Weaknesses: Ad hoc policies/practices

State Longitudinal Data Systems (SLDS) Since 2006, Ohio has received 4 SLDS grants Goals: Improve data quality Develop a P-20 Data Warehouse

Ohio Education Research Center (OERC) Established in Ohio’s Race to the Top Application [Area A(3)] RttT Funding Provides for: Initial third party management Seed money for research grants related to RttT priority areas Support for research and communications Annual conference

Ohio Education Research Center (OERC) Grant awarded in March 2012 Consortium of six Ohio universities and four Ohio organizations Goals Include: Develop a coherent research agenda Conduct research related to RttT

SLDS & OERC Impact Key Questions How has the development of the SLDS and the OERC impacted our data policies & practices? i.e., What do we need to do differently to make these projects work?

SLDS & OERC Impact Data Sharing Policies & Practices “Understanding Ohio’s MOU” Document Adapting Ohio’s MOU to the OERC

SLDS & OERC Impact

SLDS & OERC Impact

SLDS & OERC Impact OERC-Specific Updates to Standard MOU Third Party Data Sharing Review Process Data Access Merging multiple data sources

SLDS & OERC Impact Internal Organizational Changes Policy & Research Office Data Quality & Governance Center-Level Data Management

SLDS & OERC Impact Cross-Agency Changes Inter-Agency Communication Developing P-20 MOU for future use with OERC P-20 Data Governance

P-20 Repository and Data Governance Project Status Ohio’s P-20 SLDS Repository is currently being built. It is expected to be completed June 30, 2013. ODE and BOR have started discussing Data Governance Plan. Other Agencies are being brought into Data Governance work. Ohio bringing in SST to help construct the data governance structure and process.

P-20 Data Governance Overview

Evolving Data Governance Model Implementation Escalation Policy Council   Research Agenda Committee Data Governance Team (SLDS Technology Committee) ODE and OBR Communication

P-20 Requests Process

SLDS & OERC Impact Focused research agenda “State of Ohio” perspective Effective and efficient sharing of data and research findings