Excel Chapter 1 Introduction to Excel Nagendra Vemulapalli nagendra.vemulapalli@mail.wvu.edu

Announcement Lesson A in MyITLab is due on 09/04/2012 by 11:59pm 1/16/2019 Excel Chapter 1

Attendance Your attendance starts today Sign in the attendance system using your MasterID/MyID Go to Course Tools > Record Attendance on www.cs101.wvu.edu Click on all the human face photographs in the image without any mis-clicks 1/16/2019 Excel Chapter 1

Introduction to Spreadsheets Spreadsheet is an electronic file that contains a grid of columns and rows containing related data. Spreadsheet program is a computer application used to create and modify spreadsheets. Worksheet is a spreadsheet that contains formulas, functions, values and text. Workbook is a file containing related worksheets. 1/16/2019 Excel Chapter 1

Excel Elements Formula bar Insert Function Select All Name Box Column Heading Row Heading Active Cell Status bar 1/16/2019 Excel Chapter 1

Excel Elements Sheet tab navigation buttons Sheet tabs Insert Worksheet 1/16/2019 Excel Chapter 1

Navigation In Worksheets Keystroke Used to Up Arrow Move up one cell in the same column. Down Arrow Move down one cell in the same column. Left Arrow Move left one cell in the same row. Right Arrow Move right one cell in the same row. Tab Page Up Move the active cell up one screen. Page Down Move the active cell down one screen Home Move the active cell to column A of current row Ctrl+Home Make cell A1 the active cell Ctrl+End Moves to the rightmost, lowermost active corner of the worksheet F5 Display the Go To dialog box to enter any cell address 1/16/2019 Excel Chapter 1

Identifying Columns, Rows, and Cells Cell is the intersection of column and row Cell address identifies a cell by a column letter and row number 1/16/2019 Excel Chapter 1

Cell Reference Worksheet is divided into a grid of rows and columns Rows are numbered(1,2,3,4..) and Horizontal ; columns are lettered(A,B,C,D..) and Vertical Cell ─ an intersection of a column and a row; Cell reference ─ the address of that intersection Designated by column letter, then row number Example A1 D2 Column Heading Row Heading 1/16/2019 Excel Chapter 1

Entering and Editing Cell Data Make sure the cell is active where you want to enter text. Enter the text. Press Enter, press an arrow key on the keyboard, or click Enter. To edit, double-click the cell, make changes and then press enter 1/16/2019 Excel Chapter 1

Entering Formulas A Formula is a combination of cell references, operators, values, and/or functions used to perform a calculation You must start the formula with an equal sign (=). Excel treats phone numbers as text, not values 1/16/2019 Excel Chapter 1

Entering Text-Example Start Excel. Save the new workbook as e01h1markup_LastnameFirstname Type OK Office Systems Pricing Information in cell A1, and press Enter. Click cell A4, type Product, and then press Enter. A5 Computer System A6 Color Laser Printer A7 Desk Chair. 1/16/2019 Excel Chapter 1

Entering Text-Example Click cell B4 to make it active cell. Type Cost and press Tab Markup Rate in Cell C4 Retail Price in cell D4 Percent Off in cell E4 Sale Price in cell F4 Profit Margin in cell G4 1/16/2019 Excel Chapter 1

Entering Unformatted Values-Example Click cell B5 to make it active cell. Type 400 and press Enter. B6 457.7 B7 75 C5 0.5 C6 0.75 C7 1 E5 0.15 E6 0.2 E7 0.25 1/16/2019 Excel Chapter 1

Enter a Date and Clear Cell Contents Click cell A2, type 9/1/12, and then press Enter. Click cell A2. Click Clear in the Editing group on the Home tab, and then select Clear All. Type September 1, 2012 in cell A2, and then press Enter. Save the Workbook. 1/16/2019 Excel Chapter 1

Save and Save as.. Click the File tab(Back Stage view), then select Save or Save As Use the Save As option if you need to assign a name to the file Provides the Save As dialog box Save your file often using CTRL+S to make sure you don’t loose your work. 1/16/2019 Excel Chapter 1

Mathematics and Formulas Arithmetic Operators and Symbols Operation Symbol in Excel Addition + Subtraction - Multiplication * Division / Exponentiation ^ 1/16/2019 Excel Chapter 1

Order of Precedence Order of precedence controls the sequence in which Excel performs arithmetic operations Excel performs mathematical calculations left to right in the order: Parenthesis, Exponentiation, Multiplication or Division, and finally Addition or Subtraction It can be remembered as PEMDAS. 1/16/2019 Excel Chapter 1

Order of precedence 1/16/2019 Excel Chapter 1

Example Click cell D5, the cell where you will enter the formula to calculate the retail selling price of the first item. Type =B5*(1+C5) and view the formula and colored cell borders on the screen. Click Enter to the left of Formula Bar and view the formula. Similarly click F5, enter formula =D5-D5*E5 and click G5, enter formula =(F5-B5)/F5. 1/16/2019 Excel Chapter 1

Using Auto Fill to copy Formulas Click cell D5 the cell containing the formula to calculate the retail price for the first item. Position the mouse pointer on the fill handle in the bottom-right corner of cell D5. When the pointer changes from a white plus sign to a thin black plus sign, double-click the fill handle. Observe the cell references of copied formulas. 1/16/2019 Excel Chapter 1

Managing Worksheets Deleting the sheets. Rename the sheets. Applying the work sheet tab color. Delete a row. Insert a column. Move a row. Adjust column width and row height. Hiding and unhiding columns. 1/16/2019 Excel Chapter 1

Ranges and their selection A range is a rectangular group of cells in a worksheet Can be one cell; may be entire worksheet Ranges can be contiguous(together) or noncontiguous (not together) A contiguous range is single rectangular block of cells Example A4:I4 covers all cells between A4 and I4 For selecting the range for Contiguous cells Click and hold left mouse button and drag from beginning of range to end Select first cell, then hold the Shift key while clicking the last cell A non-contiguous range consists of two or more separate non-adjacent ranges For selecting the range for Non-Contiguous cells Select the first range of cells then holding on to the CTRL key select the second Range of cells. 1/16/2019 Excel Chapter 1

Formatting Merge and center the title. Wrap and align text. Apply number formats and decimal places. Apply borders and fill color. Indent cell contents. 1/16/2019 Excel Chapter 1

Page Setup and Printing •At some point you have to print your worksheets •Click on Page Layout and the arrow for Page Setup •Now you can specify options for whether the page will be in Portrait or Landscape style •Whether you want to fit the contents to a single page •You can also specify margins •You can also set up headers and footers •You can also print gridlines, row and column headings, etc under the Sheet tab 1/16/2019 Excel Chapter 1

Next class… Excel chapter 2 1/16/2019 Excel Chapter 1