STUDENT ORGANIZATION TRAINING The Student Activities Office Northeastern Illinois University Fall 2010

ROAD MAP IDEA DEVELOPMENT RESOURCES BUDGET DELEGATION MARKETING EXECUTION EVALUATION

IDEA DEVELOPMENT BRAINSTORMING SESSION Club Purpose & Target Population Goals & Accomplishments Tradition All Times CALENDAR CONSIDERATIONS # of Events Per Year/Semester/Month Complimenting the Calendar FUNDING LIMITATIONS Event-by-Event or Annual Budget Line Items Earned Income Developmental Funds ($100 per semester) MANAGING POWER

RESOURCES REGISTRATION OF EVENT & SPACE REQUESTS Cecily Minziti PROGRAM DEVELOPMENT Sharron Evans, Ian Stroud, Veronica Rodriguez, Tasha Neumeister FUNDING REQUESTS & CONSIDERATIONS COC Chair Vivian Shelton Sharron (advisor) SPACE SETUP/FURNITURE/TECHNOLOGY NEEDS Student Union Space – Bettie Dukes, Student Union Other Spaces – Al Cordero, University Events CATERING Aramark Lakena Figueroa-Foreman MATERIALS, SUPPLIES, GIVE-A-WAYS, PURCHASES Lakena Figueroa-Foreman ADVERTISING Rugen Reyes

BUDGET CONSIDERATIONS FUNDING SOURCES ALTERNATIVE FUNDING OPTIONS Event-by-Event Submit to COC 2 weeks before event. Developmental Funds & Earned Income Access Request 2 weeks before event. Change of Purpose to COC 2 weeks before event. Annual Budget – inform SAO Advisor prior to spending; signature needed. L.E.A.D. Award Club Co-Sponsorship Academic Department Support Programming /Administrative Office Co- Sponsorship Corporate Sponsorship

DELEGATION – Who Does What? Space – Secretary or Committee Funding – Treasurer Marketing – Vice President or Committee Program Development Facilitator – President Evaluation – President Event Management - Everyone

MARKETING Who is your target population? Where is your target population? Post & Distribute Advertising Electronic Communications Facebook, Twitter, MySpace, OrgSync Community Calendar Word of Mouth Independent Newspaper (club discount) N-Vision Creative Marketing T-shirts, buttons, meetings, other events, fairs, classroom

EXECUTION Checks Before 4:30pm Cash Box & Tickets Before 4:30pm Travelers List – Day before of Day of Setup & Decoration Greeters & MC Future Events Advertisement Recruitment Clean-Up Crew Evaluations

EVALUATION Process as a club What went well? What didnt go so well & how to we avoid it next time? Will we have this event again? Did it accomplish the goal? Review participant evaluations Send thank you notes Sponsors Tech support Volunteers Supportive Administrators

GROUP DISCUSSION & PRESENTATION GROUPS 1 & 2 Event Design Publicity Support by Club Members Day of Disasters Program/Event Length GROUPS 3 & 4 Location Speaker, Performer, Vendor Timing Univ Procedure/Policy 1.What are some reasons these particular event elements would fail? 2.What things need to be done to ensure elements will not fail?

EVENT PLANNING CHECKLIST

QUESTIONS? THANK YOU!