Portuguese Presidency MTP 2008-2009 Portuguese Presidency

MTP – Sources Ministers Resolution of 22 June 2007 (German Presidency); Directors-General Resolutions of 20-21 June 2007 (German Presidency); Memorandum on MTP format presented at the Directors-General meeting of 5 December 2006 (Finnish presidency); Final Report of Lisbon Ad-hoc group – May 2005; The results of the assessment made during the German Presidency. WGs Contributions during and after meetings

MTP – Sources Ministers Resolution Directors-General Resolutions Approval of the two main priorities for the future EUPAN work Directors-General Resolutions Agreed on the main working areas for the different WGs Memorandum on MTP Guidelines for the new MTP format Report of Lisbon Ad-hoc group Defined common priority areas according to the Lisbon Strategy Assessment results Identified the main issues that the MS would like to handle within EUPAN

MTP – Main Priorities Main Priorities to be developed by all EUPAN Working Groups HRWG IPSG Enhancing the efficiency of public management and governance Demographic change & Ageing eGov

MAIN PRIORITIES FOR FUTURE WORK EUPAN MINISTERS RESOLUTION MAIN PRIORITIES FOR FUTURE WORK EUPAN OBJECTIVES ENHANCING THE EFFICIENCY OF PUBLIC MANAGEMENT Demands of citizens and private businesses; Strategic management in public administration; Quality level and efficiency in public administration. Promoting project-related and team oriented forms of work- enhancing communication within the PA. Transparency, ethics, integrity, and confidence building in the public service Use of information and communication technologies Changes and reforms—new challenges Mobility between PA of EU Members States

MAIN PRIORITIES FOR FUTURE EUPAN WORK MINISTERS RESOLUTION MAIN PRIORITIES FOR FUTURE EUPAN WORK OBJECTIVES DEMOGRAPHIC CHANGE AND AGEING Ensuring efficient and effective organization Pension systems Public services taking into account a changed age structure of the population; Training , integrations and promotion to guarantee equal opportunities for entry into public services; Promoting flexibility taking account of changing of personnel structures in the public service; Work conditions and improving health management in pa The attractiveness of public service as an employer

METHODOLOGY MTP 2008-2009 Memorandum on MTP format presented at the Directors-General meeting of 5 December 2006 (Finnish Presidency)‏ Guidelines: “...the network can have common goals to which the different working groups are asked to contribute.” “enhancing the steering role of the directors- general.” “The Mid Term Programme should be built more around themes common for the whole network decided by the Directors-General(…)”

MTP 2008-2009 MINISTERS RESOLUTIONS EUPAN priorities OBJECTIVES ENHANCING THE EFFICIENCY OF PUBLIC MANAGEMENT AND GOVERNANCE DEMOGRAPHIC CHANGE AND AGEING OBJECTIVES OBJECTIVES WORKING AREAS Topics/Activities/Projects

METHODOLOGY FOR THE 2008-2009 MTP To present the MTP for 2008-2009 with a developed format and content, so it may be a more target oriented document, focusing on a transversal approach of the themes defined as main priorities. To be successful in this transversal approach the subjects to deal with should be defined in a limited number to dealt with in a more in-depth way.

ENHANCING THE EFFICIENCY DEMOGRAPHIC CHANGE AND MTP 2008-2009 CONSIDERING EUPAN priorities ENHANCING THE EFFICIENCY OF PUBLIC MANAGEMENT AND GOVERNANCE DEMOGRAPHIC CHANGE AND AGEING

HRWG PRIORITIES WORKING AREAS Public Administration Values Promote Competitiveness, and Quality in Public Administration Promoting Trust, Transparency, Public Administration Vision Strategic Management Change Management Reward System Improving Leaders or Managerial Skills or Leadership Skills Sustainability of Pensions Systems Positions

SOCIAL DIALOGUE WORK PROGRAMME 2008-2009 WORKING AREAS Sustaining Efficient Administration Lisbon Strategy Evaluation Working Conditions

IPSG PRIORITIES WORKING AREAS Reduction of Administrative Burdens Quality Management Customer Focus Lisbon Strategy Evaluation Reduction of Administrative Burdens Demographic Change And Ageing

E-Government Priorities The EGWG will be the forum where the MS could share knowledge and experiences in two main areas Reduction of Administrative Burdens and Inclusive Government. The approach of these themes could be made from different aspects: Processes - People - Technology Is an user centric approach the enabler for the transformation of Public Administration? What are the instruments that can promote the transformation? How to promote the use of electronic services? How to make services more attractive for citizens? What are the services with high impact on the reduction of administrative burdens? What are the initiatives addressing the needs of disadvantaged and potentially excluded? How to put in practice the transformation of the back offices? How to measure the progress? ENHANCING THE EFFICIENCY OF PUBLIC MANAGEMENT DEMOGRAPHIC AND AGEING Considering the EUPAN priorities - enhancing the efficiency of public management and governance and Demographic Change, the eGovernment WG identifies as main working areas for the next two years: Reduction of Administrative Burdens and Inclusive Government, both with the same vision: Customer Orientation (focusing on user centric services). Those are some of the questions that we could focus

E-Government Priorities So, during the next 2 years the egovernment working group could develop several activities like: identifie services wiht high impact on the reduction of administrative burdens for citizens or to work on guidelines to manage tranversal services …

Transversal Working Areas MTP – Cooperation How is it possible to enhance the co-operation among the working groups? Transversal Working Areas New Working Methods

HRWG & IPSG productivity MTP – Cooperation Transversal Working Areas CUSTOMER ORIENTATION CUSTOMER ORIENTATION Demographic change Governance Efficiency HRWG & IPSG productivity eGov & IPSG reduction of adm. burdens eGov Inclusive Government HRWG & S.D. Leadership skills S. Dialogue Work flexibility IPSG Customer focus IPSG Knowledge management HRWH Competences development

MTP – Cooperation New Working Methods Set up of “Learning Teams” (LT); Participation of WG’s chairs in all other WG’s meetings in each presidency; Virtual Meetings by using the potentialities of the CIRCA website.

MTP- Cooperation- LT Within each WG can be set out temporary LTs on the basis of particular common interests of some members, with the objective to produce outputs to share within the WGs. Relate the LTs theme to WGs/EUPAN mission The LT could have two primary kinds of outputs: Innovative: to develop new themes. Sharing: to find transferable practices between MS

The Learning Teams participants could be: MTP- Cooperation- LT The Learning Teams participants could be: Members of one group; Members of different EUPAN WGs; Experts/consultants of MS invited by the LT

LT guidelines & principles MTP- Cooperation- LT LT guidelines & principles The LG philosophy of action should be “win-win”: all LT members should learn with the LT experience. The LT nature is not academic but practice. The LT “clients” are the LT members, the WGs members, the EUPAN network and the European public services. The LT is free to set up the form of work, namely the coordination, the responsible for the minutes of the meetings, the possible reports and presentations, etc. The LT is free to set up the most appropriate way of work .To avoid extra costs to MS attendance meetings it is not a prerequisite, but LT members are free to decide on this.

Main advantages of the LTs MTP- Cooperation- LT Main advantages of the LTs Aligning the WGs activity to the Member States needs and expectations (volunteer basis). Covering more themes in the MTP which increases the WGs results. Sharing practices and findings among MS in a more deep way. Working on specific themes which don’t have the necessary consensus of the WGs to be a common project.

MTP- Cooperation- WGs Chairs Formalization of the participation of WG’s chairs in all other WG’s meetings in each presidency Active participation in order to contribute with knowledge/experience of a different WG to the work developed in the host WG

Exploiting the CIRCA website potentialities to: MTP- Cooperation Virtual Meetings Exploiting the CIRCA website potentialities to: Exchange information between the WGs; Ask/answer questions related to a specific project or subject ; Develop a common project.

Time Frame Actions Dates Innovative Public Services Group Social Dialogue Task Force Human Resources Working Group E-Government 15 - 16 November 19 November 20 November 3 - 4 December Presentation to the Troika Secretariat 26 November Presentation to the DG’s Troika 9 December (Final version)‏ Presentation for approval in the DG meeting 10 – 11 December

Portuguese Presidency MTP 2008-2009 Portuguese Presidency