Portuguese Presidency Proposals for the MTP 2008-2009 Portuguese Presidency

EUPAN Network The European Union Public Administration Network is the suitable forum to : Share information Share experiences Share best practices Compare current developments and reforms Promote EU-wide concepts and strategies for public services Jointly search for solutions to the common challenges. A EUPAN tem como campo de acção a administração pública, lida com diversos temas mas a abordagem é restrita à Administração pública .

MTP 2008/2009 MAIN GOAL = MTP APPROVAL UNDER THE PORTUGUESE PRESIDENCY IN DIRECTORS –GENERAL MEETING IN LISBON/DECEMBER 2007

MTP – Sources Ministers Resolution of 22 June 2007 (German Presidency); Directors-General Resolutions of 20-21 June 2007 (German Presidency); Memorandum on MTP format presented at the Directors-General meeting of 5 December 2006 (Finnish presidency); Final Report of Lisbon Ad-hoc group – May 2005; The results of the assessment made during the German Presidency WGs Contributions during and after meetings

MTP – Sources Ministers Resolution Directors-General Resolutions Approval of the two main priorities for the future EUPAN work Directors-General Resolutions Agreed on the main working areas for the different WGs Memorandum on MTP Guidelines for the new MTP format Report of Lisbon Ad-hoc group Defined common priority areas according to the Lisbon Strategy Assessment results Identified the main issues that the MS would like to handle within EUPAN

MTP – Main Priorities Main Priorities to be developed by all EUPAN Working Groups HRWG IPSG 1 – Enhancing the efficiency of public management and governance 2 - Demographic change & Ageing E-Gov.

MAIN PRIORITIES FOR FUTURE WORK EUPAN MINISTERS RESOLUTION MAIN PRIORITIES FOR FUTURE WORK EUPAN OBJECTIVES ENHANCING THE EFFICIENCY OF PUBLIC MANAGEMENT Demands of citizens and private businesses; Strategic management in public administration; Quality level and efficiency in public administration. Promoting project-related and team oriented forms of work-enhancing communication within the PA. Transparency, ethics, integrity, and confidence building in the public service Use of information and communication technologies Changes and reforms—new challenges Mobility between PA of EU Members States

MAIN PRIORITIES FOR FUTURE EUPAN WORK MINISTERS RESOLUTION MAIN PRIORITIES FOR FUTURE EUPAN WORK OBJECTIVES DEMOGRAPHIC CHANGE AND AGEING Ensuring efficient and effective organization Pension systems Public services taking into account a changed age structure of the population; Training , integrations and promotion to guarantee equal opportunities for entry into public services; Promoting flexibility taking account of changing of personnel structures in the public service; Work conditions and improving health management in pa The attractiveness of public service as an employer

METHODOLOGY FOR THE 2008-2009 MTP Memorandum on MTP format presented at the Directors-General meeting of 5 December 2006 (Finnish Presidency) Guidelines: “...the network can have common goals to which the different working groups are asked to contribute.” “enhancing the steering role of the directors- general.” “The Mid Term Programme should be built more around themes common for the whole network decided by the Directors-General(…)”

PROJECTS THAT CAN CONTRIBUTE FOR LISBON TARGETS IPSG: National Lisbon Programs benchmarking; European User Satisfaction Indices; Efficiency of public administration; Collection of service needs. HRWG: Strategic Management & Leadership; Efficiency of Public Administration; Recruitment – impact of demographic change; Reward Systems. DEBR: Methodology for measuring “administrative burdens” - quality; Efficiency of public administration; Quality of new national “Lisbon regulations”; Evaluation of different models in Public-private dimensions. E-Government: European User Satisfaction Indices; Efficiency of public administration; ICT Licence for Administrative Staff; Professionalisation of ICT Staff. Source: Lisbon ad hoc group results report

MTP 2008-2009 MINISTERS RESOLUTIONS EUPAN priorities OBJECTIVES ENHANCING THE EFFICIENCY OF PUBLIC MANAGEMENT AND GOVERNANCE DEMOGRAPHIC CHANGE AND AGEING OBJECTIVES OBJECTIVES WORKING AREAS Topics/Activities/Projects

METHODOLOGY FOR THE 2008-2009 MTP To present the MTP for 2008-2009 with a developed format and content, so it may be a more target oriented document, focusing on a transversal approach of the themes defined as main priorities. To be successful in this transversal approach the subjects to deal with should be defined in a limited number dealt with in a more in-depth way.

ENHANCING THE EFFICIENCY DEMOGRAPHIC CHANGE AND MTP 2008-2009 CONSIDERING THE PORTUGUESE PRESIDENCY PRESENTS IN THE FOLLOWING SLIDES THE PROPOSES FOR THE NEW EUPAN MTP EUPAN priorities ENHANCING THE EFFICIENCY OF PUBLIC MANAGEMENT AND GOVERNANCE DEMOGRAPHIC CHANGE AND AGEING

MTP 2008-2009 – HRWG PRIORITIES PUBLIC SERVICE IMAGE WORKING AREAS PROMOTING TRUST,COMPETITIVENESS,TRANSPARENCY,QUALITY VISION OF PUBLIC SERVICE II. STRATEGIC MANAGEMENT CHANGE MANAGEMENT; REWARD SYSTEM IMPROVING LEADERS OR MANAGERIAL SKILLS OR LEADERSHIP SKILLS SUSTAINABILITY OF PENSIONS SYSTEMS POSITIONS

SOCIAL DIALOGUE WORK PROGRAMME 2008-2009 WORKING AREAS SOCIAL DIALOGUE (HORIZONTAL THEME) SUSTAINING EFFICIENT ADMINISTRATION, IN VIEW OF DEMOGRAPHIC CHANGES EFFECTIVE CONTRIBUTION OF CENTRAL GOVERNMENT ADMINISTRATIONS TO THE IMPLEMENTATION OF THE LISBON STRATEGY VIOLENCE AT WORK (THREATS AND HARASSEMENT)

MTP 2008-2009 – IPSG PRIORITIES WORKING AREAS QUALITY CONFERENCES CAF CUSTOMER FOCUS EFFICIENCY OF PUBLIC ADMINISTRATION GOVERNANCE/GOOD ADMINISTRATION DEMOGRAPHIC CHANGE & AGEING KNOWLEDGE MANAGEMENT AND SHARING PRACTICES

MTP 2008-2009 – E-GOV PRIORITIES WORKING AREAS Reduction on administrative burdens - main goal of eGovernment services is to reduce administrative burdens for citizens and companies and to develop better and more efficient services. Inclusive Government- Increase social impact by ensuring that all citizens benefit from eGovernment services

MTP – Co-operation Considering The number of MS has increased and that difficult profound debates within and between the WGs The assessment lead by German Presidency that shows that MS have some different needs and expectations

MTP – Co-operation The Portuguese Presidency proposal is : To enhance co-operation for an effective connection among EUPAN Working Groups in order to achieve common targets by using specific and agreed methods.

Transversal Working Areas MTP – Co-operation How is it possible to enhance the co-operation among the working groups? Transversal Working Areas New Working Methods

Efficiency & Governance MTP – Co-operation Transversal Working Areas PUBLIC SERVICE Efficiency & Governance Demographic change Reduction of administrative burdens Sustainable of pensions systems Strategic management Leadership skills HR productivity Staff motivation Quality Conferences Competences development CAF Gender orientation Public service image Flexibility – forms of work Standards of Good Administration Lifelong learning Customer focus/inclusive Gov. Knowledge management CUSTOMER ORIENTATION HRWG IPSG E-GOV

HRWG & IPSG productivity MTP – Co-operation Transversal Working Areas CUSTOMER ORIENTATION CUSTOMER ORIENTATION Efficiency Governance Demographic change HRWG & IPSG productivity eGov & IPSG reduction of adm. burdens eGov Inclusive Government HRWG & S.D. Leadership skills S. Dialogue Work flexibility IPSG Customer focus IPSG Knowledge management HRWH Competences development

MTP – Co-operation New Working Methods: Set up of “Learning Teams” (LT); Participation of WG’s chairs in all other WG’s meetings in each presidency; Virtual Meetings by using the potentialities of the CIRCA website.

MTP- Co-operation- LT Within each WG can be set out temporary LTs on the basis of particular common interests of some members, with the objective to produce outputs to share within the WGs. Relate the LTs theme to WGs/EUPAN mission The LT could have two primary kinds of outputs: Innovative: to develop new themes. Sharing: to find transferable practices between MS

The Learning Teams participants could be: MTP- Co-operation- LT The Learning Teams participants could be: Members of one group; Members of different EUPAN WGs; Experts/consultants of MS invited by the LT

LT guidelines & principles MTP- Co-operation- LT LT guidelines & principles The LT philosophy of action should be “win-win”: all LT members should learn with the LT experience. The LT nature is not academic but practice. The LT “clients” are the LT members, the WGs members, the EUPAN network and the European public services. The LT is free to set up the form of work, namely the coordination, the responsible for the minutes of the meetings, the possible reports and presentations, etc. The LT is free to set up the most appropriate way of work .To avoid extra costs to MS attendance meetings it is not a prerequisite, but LT members are free to decide on this.

Main advantages of the LTs MTP- Co-operation- LT Main advantages of the LTs Aligning the WGs activity to the Member States needs and expectations (volunteer basis). Covering more themes in the MTP which increases the WGs results. Sharing practices and findings among MS in a more deep way. Working on specific themes which don’t have the necessary consensus of the WGs to be a common project.

MTP- Co-operation- WGs Chairs Formalization of the participation of WG’s chairs in all other WG’s meetings in each presidency Active participation in order to contribute with knowledge/experience of a different WG to the work developed in the host WG

MTP- Co-operation Virtual Meetings Exploiting the CIRCA website potentialities to: Exchange information between the WGs; Ask/answer questions related to a specific project or subject ; Develop a common project. Main advantage: allows communication with no costs involved

MTP- Co-operation Levels of co-operation Working methods Specific goals Level of co-operation Creation of LTs To work together in a common project Integration Virtual Meeting – possible on CIRCA Website To exchange information between the WGs Information To collect different views or ideas about specific subjects Consultation To ask/answer questions related to a specific project or subject Collaboration To develop a common project Participation of WG’s Chairs in other WG meetings To contribute with knowledge/experience of a different WG to the work developed in another WG

MTP Evaluation The Portuguese Presidency: Considers that an assessment should be undertaken during 2009 regarding the present MTP (subjects and proposed methodology) .

Time Frame Actions Dates Innovative Public Services Group Social Dialogue Task Force Human Resources Working Group E-Government 15 - 16 November 19 November 20 November 3 - 4 December Presentation to the Troika Secretariat 26 November Presentation to the DG’s Troika 9 December (Final version) Presentation for approval in the DG meeting 10 – 11 December

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