How will the future European standard (EN) on Electronic Invoicing benefit public entities and service & solution providers? December 1, 2016 Andrea Caccia, CEN/TC 434 chair This presentation expresses the position of the above mentioned presenter. Not of CEN nor NEN.

Present scenario Multiplicity of non-interoperable standards: international, regional, national, sectorial Complexity, legal uncertainty and additional operating costs for economic operators in cross-border and cross-sector context -> Remove or reduce obstacles deriving from the co-existence of several legal requirements and lack of interoperability

The identified solution The European Multi-Stakeholder Forum on electronic Invoicing (EMSFEI) unanimously adopted on Oct 2013: "Recommendation on the use of a Semantic Data Model to support Interoperability for Electronic Invoicing" From the EMSFEI Recommendation to Directive 2014/55/UE: -> development of a common European standard for the semantic data model of the core elements of an electronic invoice

Why semantic data model Existing standards rely on specific syntaxes/formats Aim to support existing standards, not to create a new syntax/format Focus on the invoice content Focus on cross border legal compliance Enable seamless translations of compliant invoices between different formats Sector Section Common Section Legal Section Country specific

Why core elements Focus on widest possible use (cross border, cross sector) Keep the common elements required for (basic) automatic processing Extension methodology to support additional features and specific business sectors KISS (Keep it Simple and Stupid) principle -> development of an European Standard Sector Section Common Section Legal Section Core elements

Goals of the European Standard Reduce complexity and legal uncertainty enabling cross border and cross sector interoperability for service & solution providers Promoting the uptake of e-invoicing in public procurement and in the private sector in order to generate significant benefits for Member States and economic operators Complementing the efforts for the uptake of e-procurement as reflected in Directives 2014/24/EU and 2014/25/EU

Standard development in CEN Initiative for CEN Committee ‘e-Invoice’ taken by NL (NEN) and IT (UNI), anticipating Directive requirement for the European Standard -> Committee established in September 2014 10/12/2014 – The Commission issued a standardisation request to the European Standardization Bodies as regards a European standard on e-invoicing and a set of ancillary standardisation deliverables CEN accepted the SR and assigned it to Project Committee 434, that now is a Technical Committee (TC 434)

Challenges for CEN/TC 434 Timeframe imposed by Directive - shorter than ‘normal’ Specifications of syntax list requirements: use political language rather than technical language Allocation of remit (e.g. ‘in core’ vs. ‘change legislation’) Unbalanced participation in the work, e.g. public vs private sector, different distribution among different countries Subject to multiple forces: (national) legislation, implementation consequences, vested interests, Member State initiatives

Deliverables from CEN/TC 434 The Standardization request asks CEN to publish a number of deliverables Reference WG and Convenor Topic (not official title) EN 16931-1 WG1 - Karina Duvinger, Sven Rasmussen European Standard for the semantic data model of the core elements of an electronic invoice TS 16931-2 WG2 - Andrea Caccia List of limited number of invoice syntaxes (formats) which fully comply with the EN TS 16931-3 WG3 - Fred van Blommestein, Edmund Gray Syntax binding (targeting for 4 syntaxes: UBL 2.1, UN/CEFACT Cross Industry Invoice XML, UN/EDIFACT) TR 16931-4 WG4 - Sven Rasmussen Transmission guideline TR 16931-5 WG5 - Jostein Frømyr Extension methodology TR 16931-6 WG6 - Edmund Gray Test results

Approach for the semantic data model European Standard 1. Process models (sample)

Approach for the semantic data model European Standard 2. Invoice functions (sample of requirements)

Approach for the semantic data model European Standard 3. Semantic model

List of syntaxes & Sintax bindings After a thorough discussion the following syntaxes will be listed in TS 16931-2: ISO/IEC 19845:2015 / OASIS Universal business language (UBL v2.1) UN/CEFACT Cross Industry Invoice XML TS 16931-3 will provide syntax bindings also for UN/EDIFACT Contracting authorities and contracting entities are required to support the syntaxes listed in TS 16931-2 Standardized support for UN/EDIFACT was considered also essential for its wide use in the private sector

Future activities Address extension governance issues, especially for sector specific extension Definition of common extensions (e.g. extend the limit: 1 order ref. for each invoice/delivery, B2C invoices, etc) Specification of code lists (e.g. VAT exemptions) Standardize use of PDF/A3 to carry processable invoices Standardized usage specifications (address for instance national requirements)

Thank you for your kind attention!