University Jargon and Committees Presented by Matt Hayes

What we will cover! Jargon University Papers Sending Apologies Email Ettiquette

Jargon We all use it University uses it Only those in the know

Exercise: In groups, using the list in front you, try and guess as many of the Acronyms as possible! E.g. SSC = Student Support Coordinator

Acronym list As Reps, we will share the list with you. Ever changing and adding If you don’t know, just ask!

University Meetings Formal meetings Invitations from staff Chair and secretary (minute taker) Staff and Students attend

Types of meetings Subject Committee Meetings Faculty Academic Enhancement and Standards Periodic Reviews Rep forums – Union Run

Example: Academic Enhancement and Standards Committee Non-confidential agenda for the meeting of the Academic Enhancement and Standards Committee due to be held on Wednesday 17th September 2014 at 9:00am in The Green Room, Headington Hill Hall, Headington Hill site Secretary: for any queries, please contact Samina Bashir - Admin Assistant (Governance) sbashir@brookes.ac.uk Ext. 4180 1. Apologies 2. Non-confidential minutes of the meeting held on Wednesday 25 June 2014 To confirm the minutes as an accurate record ............................................. AESC 140917/02 3. Matters arising from the minutes Actions Grid To consider matters arising from the minutes of the last meeting not appearing as substantive agenda items ............................................................................AESC 140917/03 4. AESC Chair’s action since the last meeting To note the external examiner appointments and extensions which have been approved by Chair’s action since the AESC meeting held on 25 June 2014 Prof Julie Mcleod .......................................................................................... AESC 140917/07 6. AESC terms of reference and membership 2014-15 To receive the current terms of reference and membership and approve them for the next academic year……………………………………………………………………AESC 140917/09 Prof Julie Mcleod 7. The Race Equality Charter Mark – briefing paper To receive and discuss a briefing paper regarding the race equality charter mark Paper and cover sheet…………………………………………………..……AESC 140917/10 Ian Scott Page 1 of 4

Let’s break it down, shall we?

Apologies Informing that you’re unable to attend the meeting Collected before hand Announced at the beginning of meeting Just polite

Actions/Minutes arising Agreed actions from last meeting Mandates members to do things! Holds members to account Accurate record!

Agenda Items Items added by chair, staff or Union members Agenda reference with code Student issues (Close to beginning)

Any other Business At the end of the meeting Usually added before meeting but after papers shared Opportunity to cover missed items

Sending Apologies You are busy! Easy to do Send via Email before meeting

Simply… “Dear Matt, I am unable to attend todays Reps Conference as I have other/personal commitments. Please accept my apologies. Best Wishes, Becca”

That’s all. Took me 23 seconds to write That’s all! Took me 23 seconds to write! I even timed it… University and Union will accept apologies

Email Ettiquette University uses email for EVERYHING! Get used to using it Can be used as evidence Response takes time Mutual Respect

Don’ts… Use personal slander/comments Swearing Make accusations

Do’s… Use constructive feedback Be polite Consider other side Contact University Staff first Use Facts Ask Advice

What we’ve covered! Jargon University Papers Sending Apologies Email Ettiquette

Thank you for listening!