Library Committee Meeting – 31 January 2007 Approval Plan

An agreement/tool used between the library and the book vendor for acquiring library materials in an efficient way within specific subject and budgetary limitations

Objectives To cooperate with faculties to build and maintain their core collections for teaching and research activities To guide and develop a multidisciplinary library collection

Advantages Faculties/Centers coordinate with the Library for collection development Faculties/Centers coordinate with the Library for collection development Library receives the wanted new titles timely Library receives the wanted new titles timely Library lowers the acquisition costs and simplifies the acquisition procedures Library lowers the acquisition costs and simplifies the acquisition procedures

Advantages (II) Library has the priority in the event of Library has the priority in the event of short print-runs short print-runs Faculty/Centers and Library will benefit from the bibliographic information of the publishing world offered by the book vendors Faculty/Centers and Library will benefit from the bibliographic information of the publishing world offered by the book vendors – latest publishing news, a team of – latest publishing news, a team of experienced bibliographers, etc. experienced bibliographers, etc.

Implications An approval plan needs to set aside a certain % of library annual budget to do it An approval plan needs to set aside a certain % of library annual budget to do it Delivery cost is high at the beginning because of returning inappropriate materials Delivery cost is high at the beginning because of returning inappropriate materials Faculty members and librarians have to spend time on profile creation and continuing evaluation Faculty members and librarians have to spend time on profile creation and continuing evaluation

Implementation Select Vendor for an Approval Plan Approval Library Profile Set Up New Titles Received TIMELY and REGULARLY from vendors Any Unsuitable Titles RETURNED to vendors by Acquisition Librarians Agreement Signed

Vendor Selection Level of Details of Approval Plan Profile Vendor Reputation Book Delivery Time Postage / Discount Access to Vendors Database Summary Reports Customer Service Evaluation Criteria

Library Profile To work closely with all interested parties, including faculties members To reflect the Librarys Collection Policy Publishers Publishing Years Book Subjects Languages Target readers Others Assigned Budgets

Library Profile Vendors will send their representatives to visit Faculty Members and Library in order to design a Library Profile of Approval Plan in a collaborative way.

Way Forward Do a pilot study with a certain Faculty or a certain subject area Anybody interested?

Q & A

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