The Petroleum Registry of Alberta Energizing the flow of information Training Session September 27, 2004

Operators – Confirming data is accurate and complete

Confirming data is accurate and complete Facility operators are required to submit data monthly to the Registry to meet Regulatory and Royalty reporting requirements. Facility operators who do not submit accurate and complete data by the applicable deadlines will be subject to: EUB Non Compliance fees DOE Gas Royalty Provisional Assessments

Confirming data is accurate and complete (con’t) The Registry has various tools and/or processes designed to assist facility operators meet their mandatory reporting requirements. Four of these items are: Validation results detailing data entry/submission errors EUB Non Compliance report SAF/OAF Ensure Complete report Allocation – Variance report

Validation Results On line keying and submitting of monthly data provides on screen messages concerning errors. On screen error messages should be reviewed and data corrected and resubmitted.

Validation Results (con’t) Batch submissions of files indicate on screen whether the file has been accepted or not for processing. A file accepted for processing may contain errors as the data within has not yet been validated.

Note: Please record the incoming file key for reference if you have a problem and need to contact the service desk.

Validation Results (con’t) The validation results must be reviewed to confirm data was processed error free. Validation Results notifications are emailed to the submitter as well as, stored in the BA Registry In-box. Each type of monthly data has two potential validation result email notifications Validation Results – Failure Validation Results – Success

Validation Results (con’t) Failure means the all or a portion of the data in the file was rejected and not recorded in the Registry. Failure notifications should always be opened. The notification will detail by row/line the errors encountered during processing of the file. Corrections should be made and the file resubmitted.

Validation Results (con’t) Volumetric and Pipeline Split successful notifications mean that all the data in the file was processed and recorded in the Registry. Allocation successful notifications mean that the allocation(s) was processed and recorded in the Registry but it may contain warning messages related to the allocation(s). Successful Allocation validation result notifications must always be opened and reviewed to confirm there are no warning messages i.e. Invalid Stream or Owner ID.

EUB Non Compliance Report Identifies errors and/or missing volumetric data required to be in the Registry prior to the EUB filing deadline. Consists of two parts, summary and detail information Both are available in PDF format while the summary is also available in CSV format.

EUB Non Compliance Report (con’t) Is created in three ways: Registry auto created warning Registry auto created final Online by request (anytime)

EUB Non Compliance Report (con’t) Registry auto created warning: available in your Registry inbox the morning of the day before the EUB deadline. Identifies all volumetric errors and omissions that require correction prior to the EUB deadline.

EUB Non Compliance Report (con’t) Registry auto created final: available in your Registry inbox the day after EUB deadline. Identifies all volumetric errors and omissions that may receive penalties on the EUB Volumetric Deficiency Invoice. Refer to the Registry TIP – Monthly Reporting Volumetrics– EUB Non Compliance fees related to Registry error messages.

EUB Non Compliance Report (con’t) Online by request: Allows operators to determine if the EUB’s filing requirements for specific facilities are being met. Allows operators to identify and correct errors prior to the EUB deadline. This report can be requested at anytime.

EUB Non Compliance Report (con’t) EUB Non Compliance report upcoming changes: Release 4.4 November 3, 2004 New Button – All Users current facility assignments (VI 9152) All Operated button – will now include facilities previously but not currently operated as well as those currently operated by the BA (VI 7978)

EUB Non Compliance Report (con’t) Three (3) Different notifications and report names (VIs 13685 & 13631) Auto Created Warning report – 2 days before deadline Auto Created Final report – on/at the deadline On request - anytime

EUB Non Compliance Report (con’t) New button

EUB Non Compliance Report (con’t)

SAF/OAF Ensure Complete Report Identifies invalid, incomplete or missing SAF and OAF submissions Only includes volumetric activities, SAFs and OAFs associated with gas and by-product Crown Royalty triggers

SAF/OAF Ensure Complete Report (con’t) Is created in three ways: Registry auto created DOE auto created Online by request (anytime)

SAF/OAF Ensure Complete Report (con’t) Registry auto created: Registry automatically runs an Industry: SAF/OAF Ensure Complete Report – Warning two days prior to “cheque exchange”. Run against royalty triggers only Objective is have all allocations in place for partners to view in the Registry by “cheque exchange”.

SAF/OAF Ensure Complete Report (con’t) DOE auto created: The DOE automatically creates an Industry: SAF/OAF Ensure Complete Report – Warning two days prior to the DOE deadline. Run against royalty triggers only. Identifies potential problems that could result in a Provisional Assessment for crown royalties. The report is created in the DOE gas royalty system and posted in Ministry Invoices and Statements section in the Registry.

SAF/OAF Ensure Complete Report (con’t) Online by request: Facility operator can request the Registry to run this report for operated facilities. It is used to ensure all royalty trigger allocations (SAF and OAF) submissions are valid and complete. This report can be requested at anytime.

SAF/OAF Ensure Complete Report (con’t) The All Assigned button includes those facilities assigned to the requesting user by the BA’s user security administrator (USA).

SAF/OAF Ensure Complete Report (con’t)

SAF/OAF Ensure Complete Report (con’t)

Allocation - Variance Report This report shows the variance between stream/owner volumes submitted for allocations and the total volume reported for volumetrics Available in summary and detail format Should be reviewed to confirm submitted volumes match the calculated volumes. A tool to identify instances where the net volumes created in your internal system (submitted volumes) does not match the Registry calculated volumes.

Allocation Variance Report (con’t)

Allocation Variance Report (con’t)

Allocation Variance Report (con’t)

Summary/Wrap up Focus Items for Operators: How to confirm data is submitted with no errors – Validation results. How to avoid EUB Non Compliance fees – EUB Non Compliance report. How to avoid DOE gas and by product crown royalty provisional assessments – SAF/OAF Ensure Complete report. How to identify variance between submitted and calculated allocation volumes and/or energy – Allocation Variance report.

Summary/Wrap up (con’t) Your comments are appreciated to assist in future training sessions. If you have any questions or comments about the content of this presentation, please email them to: petroleumregistry.energy@gov.ab.ca or fax them to us at 297-3665.