Fairlington Green Association Annual Meeting of the Council of Co- owners September 26, 2018

Agenda Roll Call Administration: Proof of Notice of Meeting and Approval of Minutes President’s Report Presentation of FY19 Budget Homeowners’ Forum Nomination of Directors Voting Adjournment

Board of Directors and Property Manager Jeannie Clarke, President Jenny Mitchell, Vice President Shelly-Ann Sinclair, Treasurer Ron Wishart, Secretary Mark Lansing, Member-at-Large Christie Loveless, Property Manager, Cardinal Management Group, Inc.

Standing Rules for the Meeting Co-owners will please withhold questions or comments until the reports of the officers and committees are complete. Co-owners wishing to speak please raise your hands and wait until called upon before speaking. Speakers are requested to stand, give their name and address, and speak so that all can hear. Co-owners are allowed 2 minutes to make their point or ask their question. A co-owner may not speak again without permission of the Presiding Officer or a majority vote of owners present. All remarks must be germane; no personal attacks will be permitted. Please turn off all audible devices.

Administration Proof of Annual Meeting Notice Approval of September 2016 Annual Meeting minutes There are no September 2017 Meeting minutes as a quorum was not reached

Special Thanks Landscaping Committee Playground Committee Pool Committee Communications Committee Tree Steward Groundskeeper

What your condo fees support Reserve contributions to maintain the beauty and integrity of the Green infrastructure, including parking lots, slate roofing, fencing, masonry repair, painting, etc. Master Homeowners Insurance Policy Landscaping and mature tree maintenance, including erosion control and drainage issues Snow removal and salting/sanding Monthly water and sewer bill Sewer line maintenance 6 days-a-week trash pick up (and most holidays), weekly recycling, and monthly bulk trash pick-up 7 days-a-week pool facility (June-September) Year-round tennis court

Community Issues Above normal rainfall Undertook drainage projects and other remediating action Subpar pool company Addressed issues with management and will go out for bid for 2019 Lack of attention to detail on regular landscaping Contract going out for bid Playground removed for safety concerns Reopen for discussion in Homeowners’ Forum and other venues

Unforeseen Expenses Drainage projects Erosion problems Extra gutter cleanings Roof repairs Rotted wood replacement

Accomplishments in FY17-18 Hired full-time, onsite maintenance Replaced fences and hardware for each unit, pool, and tennis court Undertook painting and wood replacement in half the community units Installed termite control system in common areas Installed new pool motor Added donated picnic tables outside pool

Upcoming Initiatives Community communication Enhanced Green Alerts New maintenance reporting system Retaining wall replacement Significant mature tree maintenance and removal Planting 21 new trees provided by Arlington County Painting second half of community Parking lot paving and striping Sidewalk and curb replacement Large building roof replacement Quarterly gutter cleaning

Treasurer’s Report Projected association balances as of August 31, 2018 (unaudited): Members’ Equity Fund: $36,313 Reserve Fund: $915,250

2019 Proposed Budget

2019 Proposed Budget

2019 Proposed Budget

Reserve Fund Contributions Essential to maintaining the financial health of the association, and the property value of the community and its common assets Every 5 years the association conducts a study of its reserve funding. Last reserve study update was completed in FY17 by Virginia law.

Homeowners’ Forum Please raise your hand and you will be called on

Nomination of Directors Jeannie Clarke Brandi Koprowski Mark Lansing Jenny Mitchell Ron Wishart Kira Yeary Write-in?

Voting If you did not vote online or by mail, or if you would like to change your vote, please cast your ballot at the back of the room

Adjournment Thank you for attending!