FY19 Grant Monitoring Process: Titles I, II, and IV Federal Grant Programs Conference November 2, 2018

Logistics – timeline, site visits Resources on our website Today’s Agenda Changes for this year Logistics – timeline, site visits Resources on our website Monitoring procedures document How to organize and submit materials

Titles I, II, IV monitoring will be combined this year New for FY19 Coordinated Program Review is now Tiered Focused Monitoring – overseen by Office of Public School Monitoring (review every 6 years) Federal Grant Programs Office conducts monitoring for Titles I, II, IV on same 6-year cycle Titles I, II, IV monitoring will be combined this year Title III is still monitored by Public School Monitoring and English Language Office

DESE reports out to districts in spring Monitoring Timeline Districts notified October 24, 2018 in memo from Federal Grant Programs Office Materials due January 18, 2019 DESE reports out to districts in spring Required follow-up due October 2019 (if there are findings)

Monitoring Site Visits Districts notified of site visit in October 24 memo One day site visit taking place Feb-April for selected districts DESE may contact other districts for a visit after we review materials

Monitoring Resources http://www.doe.mass.edu/federalgrants/

Monitoring Resources http://www.doe.mass.edu/federalgrants/titlei-a/

Monitoring Resources http://www.doe.mass.edu/federalgrants/titlei-a/monitoring/

Monitoring Resources

Monitoring Procedures Document Table of Contents

Monitoring Procedures Document

Monitoring Procedures Document Description of required materials by tab

Monitoring Procedures Document Appendix A: Review Criteria

Monitoring Findings Report

Organize Materials by Tab Store your materials on a flash drive Materials are organized by tab and submitted together electronically Contact info for the district is included in word doc Duplicate copy is kept for district records

Organize Materials The filenames must be clearly labeled by tab - create a folder for each tab and place related information inside each folder Save your files in Microsoft Word, Excel or PDF format Include a Microsoft Word file containing contact information Preparation will likely involve scanning some documents and converting them to PDF

Submit Materials to DESE Mail your flash drive to: FY19 Federal Grant Programs Monitoring ATT: Margie Roberts, Resource Allocation Strategy and Planning Massachusetts Department of Elementary and Secondary Education 75 Pleasant Street Malden, MA 02148 OR Drop off your flash drive in person at the front desk of the Massachusetts Department of Elementary and Secondary Education in Malden. Label ‘For Margie Roberts’.

Quick Tips/Reminders Date everything If multiple Title I schools in district, make sure required documents are submitted for EACH school Read monitoring procedures manual carefully! Use our sample documents and revise as needed

Webinars November 13, 2-3pm November 14, 10-11am Register: http://www.doe.mass.edu/conference/?ConferenceID=9916

For more information Website: www.doe.mass.edu/federalgrants/ Email: federalgrantprograms@doe.mass.edu Phone: 781-338-6230