The Asset Management Journey for Building Assets Robin Alcorn, Engineering Technologist, Municipal Facilities Engineering and Environmental Services August 2018

If you don’t know what you own, you can’t manage it.

LIFE CYCLE MANAGEMENT STRATEGY 195 Buildings STATE OF INFRASTRUCTURE (Facilities) FINANCIAL STRATEGY 141,000 m2 $372,000,000 LIFE CYCLE MANAGEMENT STRATEGY DESIRED LEVEL OF SERVICE 75% of footprint

What do we own? Asset Registry Existing lists Staff Floors plans Past projects P.S.A.B Site Visits

How to organize it? BUILDING CATEGORY COMPONENT SIMPLE ASSET

Building Identification Implemented Process Added buildings to G.I.S. Added tags on buildings

Categories Building inventory was categorized to quickly reference the buildings specific use. Each category is associated with a number. 01 – Stand Alone 02 – Recreation 03 – Blank (Future) 04 – Concert Site 05 – Animal Zoo 06 – Operation Centre 07 – Utilities – Historical - Fire 195 Buildings 141,211 m2 (1 519 982 SF) (2017)

Components Site work Structural Architectural Exterior Roofing * Architectural Interior Mechanical Electrical Life Safety Specialty Systems* Each building is divided into Components (Systems) ASTM E2018-08 - Standard Guide for Property Condition Assessments IRC’s Protocols for Building Condition Assessments Capitol Planning Tool developed for Efficiency NB

Simple Assets Components are divided for a separate condition rating Service Criteria Simple Asset Site Infrastructure Condition External Doors Condition Overhead Doors Wall Finishes External Condition Masonry Windows Condition Glazing Superstructure Condition General Roof Condition Roof Section Substructure Condition Fitout and Fittings Floor Coverings Condition Plumbing Condition HVAC Condition BAS Condition Automation Hydraulics Condition Aesthetics Electrical Condition Lighting Condition Security Condition Security (access control, CCTV) Fire Condition Main Condition Simple Assets Components are divided for a separate condition rating

How old is it? G.I.S Dates back to the 50’s Past projects Construction date Building Age

How old is it? Each asset type could have a different installed date Lesson Learned Each asset type could have a different installed date

What is it worth? Replacement Values RS Means Insurance values Past Project Costs Industry Standards P.S.A.B

(Architectural Exterior) Cost Models ELECTRICAL SERVICE (Electrical and Power Distribution) SITE INFRASTRUCTURE (Site Work) parking lots excluded BUILDING SUPERSTRUCTURE (Architectural Exterior) FITOUT AND FITTINGS (Architectural Interior) BUILDING STRUCTURE (Structure) MECHANICAL SERVICE (Mechanical) ASSETIC COMPONENT TYPE (CMEL Categorization) ROOF (Roofing) FIRE (Life Safety) Shed ($5000,00) Replacement Model Type STRUCTURE SUB STRUCTURE SUPER BUILDING SITEWORKS Exterior Enclosur e INTERIORS Plumbing Protectio n Fire % for Roofing Electrical Component Name Used $ Replacement HVAC RS MEANS CATEGORIES (2013) Architectural Exterior x 22.0% $ 1,100.00 A Fire Station (1 Story 6000SF) 11.70% 8.00% 19.40% 5.60% 12.60% 10.30% 18.40% 8.00% 4.50% 1.50% Architectural Interior x 25.0% $ 1,250.00 B Police Station (2 Story) 5.10% 7.00% 27.00% 3.40% 17.00% 9.00% 13.00% 13.00% 4.00% 1.50% 13. 0E0l%ectrica6.l5&0%Power Distri1b5u.0t0i%on C Community Centre (10000 SF) 6.50% 0.0%28.00%$ 0.0%20.60%$ 8.50‐% 5.40‐% 9.40% 7.60% 4.00% 1.50% D Office (1 Story) 9. 0L0i%fe Safe7.t6y0% 11.30% 6.90% 15.90% 18.30% 3.50% 1.50% E Office (5‐10 Story) 3. 5M0%echa1n7i.c5a0l% 18.50% 2.00% 0.0%20.00%$ 4.00‐% 14.00% 15.00% 4.00% 1.50% F Warehouse (30000 SF) 23. 0R0%oofin1g3.00% 11.00% 8x.60% 10.5% 9.50%$ 45.2250%.00 7.60% 13.00% 8.60% 1.50% G Public Washroom 10. 1S0t%ructur7e.90% 24.30% 5x.30% 41.0%20.00%$ 21,20.5000%.00 6.30% 9.60% 3.00% 1.50% H Parking Garage (5 Story) 8.8S0i%te W4o6r.k20% 15.60% 0x.30% 1.5%12.60%$ 3.7050%.00 3.60% 7.40% 1.00% 1.50% I Rink (30000 SF) 9.30% 29.00% 10.00% 6.00% 9.00% 9.00% 12.00% 11.00% 3.20% 1.50% 100% $ 5,000.00 J Shed / Garage 41.00% 22.00% 10.50% 25.00% 0.00% 0.00% 0.00% 1.50% K Commercial (Single Story) 26.00% 13.00% 6.80% 15.90% 10.60% 10.00% 11.60% 4.60% 1.50% L Commercial (Multi Story) 17.00% 3.00% 8.40% 12.00% M Residential 14.00% 25.00% 11.00% 25.50% 5.00% 0.00% N Utility (minimal) 41.00% 22.00% 10.50% 15.00% 2.00% 6.00%

Total Replacement Value $372,000,000 (excluding SS)

What condition is it in? Integrated Facility Study Building Condition Assessment Energy Audit 25 Year Capital Plan 33/187 Buildings 141,000m 2 Total 72% 104,000m 2 accessed

Facility Condition Assessment Program Integrated Facility Study In 2015, a consultant provided an Integrated Facility Study for 33 facilities. This chart shows the impact these reports have had on each category of buildings. Total Assessed 104,584 m2 72%

Adjusted based on condition Roofing (sample) Adjusted based on condition

Condition Rating Score Component Condition Breakdown Time frame to complete requirement New Does not require work (new) 1 Good Recommended (year 16‐25) 2 Fair to Good Recommended(year 11‐15) 3 Fair Recommended (year 6‐10) 4 Poor to Fair Necessary, not yet critical (Year 3‐5) 5 Poor Potentially Critical (year two) 6 Replace Currently Critical (immediate) Lesson Learned Determine condition score before any reports are completed for consistency.

What should be done and when? Restricted funding requires priority based decisions. Mission Dependency Index (MDI) 75-100 Criticality of asset 45-65 0 - 40

Level of Service Component MDI LOW (0‐40) MDI MEDIUM (45‐65) MDI HIGH (70‐100) Site Work 4 Architectural Exterior 3 2 Roofing Structure Architectural Interior Mechanical N/A Electrical & P ower Distribution Life Safety

Condition rating of 4 20% of $100,000 = $20,000 for repairs BLDG09007RFA is worth $100,000.00 Treatment (Template Level) Treatment Unit Cost Treatment Criteria MDI LOW (0‐40) MDI MEDIUM (45‐65) MDI HIGH (70‐100) Treatment Name LOS Condition Assessment 5% 3 N/A 4 or 5 n/a 6 anytime 4 N/A 5 2 4 or 5 Rehab 1 20% Rehab 2 50% Replace 100% Condition rating of 4 20% of $100,000 = $20,000 for repairs

25 Year Capital Plan (Roofs Only)

Capital Planning High High priority buildings in good condition High priority building in poor Regular occuring maintenance and Stabilize, restore, renew & repair Transfer or designate for benficial use to other parties Candidates for diposal. The facility no longer supports the mission low priority buildings in good condition low priority buidlings in poor condition When we use the Condition Rating along with the MDI, we can determine some options. Mission Dependancy Index (MDI) MED Low 0 6 Condition Rating

High Priority Buildings in Poor Condition

Future……….. Financial Strategies Continuous Improvement Current funding available Strategies for addressing shortfalls Continuous Improvement Facility Asset Management Plan Facility Master Plans Space analysis assessments

Robin Alcorn, FMP City of Moncton Questions? Thank-you Robin Alcorn, FMP City of Moncton