SciQuest Update Purchasing and Distribution Services FAR November 30, 2016 Dr. John Clifford Director of Purchasing and Distribution Services John.Clifford@utsa.edu 210-458-4960 Office of Financial Affairs (http://www.utsa.edu/financialaffairs/)

Purchasing and Distribution Services Office of Financial Affairs

Site Naming Contest Office of Financial Affairs Purchasing and Distribution Services Office of Financial Affairs

Milestones Milestone Planned Date Status 1 Project Planning (Remote) September 2, 2016 Completed 2 Project Orientation September 14, 2016 3 Configuration, Workflow, and Integration September 15, 2016 In Process 4 Focus Group 1 (FG1) January, 2017 5 Additional Configuration from FG1   6 Focus Group 2 (FG2) February, 2017 7 Training March, 2017 8 Solution Validation Testing 9 Deployment May, 2017 Purchasing and Distribution Services Office of Financial Affairs

Current Activities In process Selecting Focus Group Integration between PeopleSoft and SciQuest Workflow design Developing Testing Scenarios Identifying Suppliers Site Naming Contest Table population Roles and Responsibilities (copied for PS) Locations Payment Terms Shoppers, Requestors & Approvers Purchasing and Distribution Services Office of Financial Affairs

Focus Group Selected from the Financial Affairs Users Group. Represents the user community and its requirements. They will provide their specialized departmental knowledge on University purchasing processes. Members will provide input to the solution configuration and business processes. Participate in system validation and live order testing activities. Interact with members of the Executive and Advisory Committee Purchasing and Distribution Services Office of Financial Affairs

Office of Financial Affairs QUESTIONS Office of Financial Affairs Purchasing and Distribution Services Purchasing and Distribution Services

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