Preparing to Use This Video with Staff: Materials/Resources: Print copies for each person of the following from Resources Tab: Grain Size Visual (Resource 8,) Focused Plan Descriptor Checklist (Resource 9) Gallery Walk Activity Hand-out Print copy of OIP District Focused Action Plan template for each Goal Work Group Poster Paper and/or projector Post-it Notes for Gallery Walk Time Needed: 2 Hours (Minimum-includes activities and goal creation) OR 20 Minutes to watch video (for overview of process)

Stage 2: Create a Focused Plan CLICK Stage 2, Create a Focused Plan.

CLICK,. At the end of Stage 1, your district leadership team identified its high priority needs based on data and response to questions in the Decision Framework. Your team is now ready to begin CLICK Stage 2, Create a Focused Plan.

OUTCOMES OF STAGE 2: DEVELOP A FOCUSED PLAN Develop SMART Goals (2-3) Compose Strategies for Each Goal (2-3) Establish Indicators for Every Strategy Adult Implementation Indicator Student Achievement Indicator Create Action Steps Write Tasks for the Action Steps Review, Revise, Adopt Plan CLICK By the end of this stage, your team will have developed CLICK 2-3 smart goals CLICK Composed 2-3 strategies for each of these goals, CLICK Established both adult implementation and student performance indicators to monitor progress of each strategy CLICK Created action steps to accomplish the work embedded in the strategies, and CLICK Written tasks that identify who is responsible, and when the actions will be completed CLICK The last step of Stage 2 is the review, revision, and adoption of the full district plan. 4 4

Resource 8: Grain Size and Definitions of Goal, Strategy, Action Steps, Tasks and Indicators Goal – A broad statement that specifies a desired change: 1) in student performance to close a gap or 2) an improved opportunity or potential for improved learning; and identifies the end results to be achieved within a given timeframe. Strategy – A key approach the district will implement; written as a specific, measurable statement about what is going to be accomplished to meet a need and get closer to reaching a goal within a given timeframe. Action Steps – Specific steps to operationalize a strategy and reach a goal. Tasks – A list of activities that need to be done in order for someone to complete an action. Adult Implementation and Student Performance Indicators – Strategy indicators are the gauges by which a strategy is determined to be met in terms of student performance and adult practices. Multi-year Goal Indicator – Goal indicators are the gauges by which a goal is determined to be met. CLICK RESOURCE 8 defines plan components and can help teams understand the relationships between components before drafting goals. A copy of this visual is located in the Resources Tab. CLICK A goal is a broad statement that specifies a desired change: 1) in student performance to close a gap or 2) an opportunity or potential for improved learning; and identifies the end results to be achieved within a given timeframe. CLICK A strategy is a key approach the district will implement and is written as a measurable statement about what is going to be accomplished by the adults to meet an identified need and reach the selected goal. CLICK Action Steps are specific steps that the adults will pursue to operationalize a strategy. CLICK Tasks make up a list of activities that need to be done in order for the actions to be completed. Tasks identify who is responsible for the completion of these activites. As you can see from this visual, plan components move from a broad general statement to a very specific list of tasks. CLICK Both goals and strategies have aligned data measures. CLICK Some districts/schools create an Annual Goal Target. This is a gauge which serves as a source for an annual evaluation review by the district leadership team to help determine if the district is on target for reaching its goal at the end of the plan cycle ,(click here). CLICK A Multi-year Goal Indicator is the gauge by which a goal is determined to be met by the end of the plan cycle and is part of the goal statement. CLICK Strategies have two types of indicators. CLICK Adult Implementation and Student Performance Indicators are the targets set to determine if a strategy is being met in terms of student performance and adult practices. CLICK Strategies also have two specific measures A Baseline Measure is the starting point –where the district is currently based on district data, Progress Measures assess short-term changes throughout the plan cycle. A FOCUSED plan will include all these components. Annual Goal Target – Goal targets are the gauges by which an annual goal is determined to be met or to be achieved. A Baseline Measure establishes a starting point. Progress Measures assess short-term measures of change.

Resource 8: Grain Size and Definitions of Goal, Strategy, Action Steps, Tasks and Indicators Goal – A broad statement that specifies a desired change: 1) in student performance to close a gap or 2) an improved opportunity or potential for improved learning; and identifies the end results to be achieved within a given timeframe. Goal – A broad statement that specifies a desired change: 1) in student performance to close a gap or 2) an improved opportunity or potential for improved learning; and identifies the end results to be achieved within a given timeframe. Strategy – A key approach the district will implement; written as a specific, measurable statement about what is going to be accomplished to meet a need and get closer to reaching a goal within a given timeframe. Action Steps – Specific steps to operationalize a strategy and reach a goal. Tasks – A list of activities that need to be done in order for someone to complete an action. Adult Implementation and Student Performance Indicators – Strategy indicators are the gauges by which a strategy is determined to be met in terms of student performance and adult practices. Multi-year Goal Indicator – Goal indicators are the gauges by which a goal is determined to be met. CLICK Setting focused, realistic and measurable goals is essential to any improvement process. Goals are the foundation for the work that must be accomplished; they provide the direction and focus during implementation and monitoring. Annual Goal Target – Goal targets are the gauges by which an annual goal is determined to be met or to be achieved. A Baseline Measure establishes a starting point. Progress Measures assess short-term measures of change.

OIP SMART GOALS Student Performance Goals CLICK District Leadership teams will organize their goals under two Categories CLICK Student Performance Goals and CLICK Expectation/Climate and Conditions Goals Expectation/Climate and Conditions Goals

TYPES OF FOCUSED GOALS Student Performance Goals focus specifically on closing a gap between current student performance and preferred performance levels. Expectations and Conditions Goals improve or increase the opportunities or potential for improved learning. CLICK A Student Performance Goal focuses specifically on closing a gap between current student performance and preferred performance levels. This goal generally begin with “All students...” CLICK An Expectations and Conditions Goal will enhance or increase opportunities or potential for improved learning. These goals often focuses on adult and/or student social behaviors or environmental issues. Both types of goals are developed around SMART Goal criteria.

What Are OIP SMART Goals? Specific Measurable Achievable/Attainable Relevant/Realistic CLICK So, WHAT ARE SMART GOALS and how will your team know if the goals they develop are really SMART? Smart goals include certain criteria. They are CLICK Specific CLICK Measurable CLICK Attainable and Achievable CLICK Realistic and Relevant, and CLICK Timely Using SMART criteria to write team goals will increase the chance of successfully meeting the desired targets.   Timely 9 9

SMART Goal Format 1. By (date), the percentage of ______(students by grades, groups, buildings) scoring at the proficient or higher will increase from _____% to _____% (or by _____% annually) in (content area, may include emphasis on a subskill area or specific subgroup) as measured by the ______ (assessment) administered on _____ (date). The use of a SMART goal template will help work groups include SMART goal criteria as they draft their goals. A copy of this template can be found in the Resource Tab.

Example of a Smart Goal By 2014, all students in grades K-12 will improve performance on state standardized and local assessments by 8% each year in reading with emphasis on reading comprehension and students with disabilities subgroup. A sample draft goal using the template format might read: CLICK By 2014, all students in grades K-12 CLICK will improve performance on state standardized and local assessments by 8% each year in reading with emphasis on reading comprehension and students with disabilities subgroup. Pause the video to identify and discuss SMART goal criteria with your leadership team. 11

Resource 9: Focused Plan Descriptor Checklist CLICK The “Focused Plan Descriptor Checklist,” located in the Resource Tab, can be used by teams as a check for SMART goal criteria.

By 2016, 100% of students in Grades pK-12 will reach proficiency level or above on all state required assessments and/or locally developed summative assessments Goal – A broad statement that specifies a desired change: 1) in student performance to close a gap or 2) an improved opportunity or potential for improved learning; and identifies the end results to be achieved within a given timeframe. Strategy – A key approach the district will implement; written as a specific, measurable statement about what is going to be accomplished to meet a need and get closer to reaching a goal within a given timeframe. Action Steps – Specific steps to operationalize a strategy and reach a goal. Tasks – A list of activities that need to be done in order for someone to complete an action. Multi-year Goal Indicator – Goal indicators are the gauges by which a goal is determined to be met. Annual Goal Target – Goal targets are the gauges by which an annual goal is determined to be met or to be achieved. Adult Implementation and Student Performance Indicators – Strategy indicators are the gauges by which a strategy is determined to be met in terms of student performance and adult practices. A Baseline Measure establishes a starting point. Progress Measures assess short-term measures of change. CLICK Let’s look at another district goal in the context of the grain sized visual. CLICK This district’s goal states that “ By 2016, 100% of students in Grades pK-12 will reach proficiency level or above on all state required assessments and/or locally developed summative assessments.” The priority for this team was how to capture performance across all grade levels; so the use of local assessments became a part of the goal. You may want to pause the video and have the team use the Goals section of the Focused Plan Descriptors Checklist to analyze this goal.

PREPARING TO WRITING SMART GOALS CLICK Preparing to write district SMART goals involves establishing goal areas and goal area work groups who will use district data from the Decision Framework profile to determine the specific focus for the district goal.

Data-based Goal Areas and Work Groups: STEP 1 Review Stage 1 data List priority area (s) – one priority area per sticky note. Place under “Student Performance” or “Expectations/ Climate and Conditions” CLICK Teams can use a 5 step process to develop data-based Goal Areas and establish Work Groups for SMART goal Writing. Complete directions for this 5 step process are provided in the Resource Tab. In Step 1, Team members CLICK Review the DF Profile, CCIP Needs Assessment, and/or discussion notes from Stage 1 and CLICK List individually selected priority area(s) – one priority area per sticky note. These notes are CLICK Placed on two Wall charts labeled “Student Performance” and “Expectations/ Climate and Conditions.”

DATA-BASED GOAL AREAS AND WORK GROUPS: STEPS 2 & 3 Members Self-Select into Work Group Goal Work Groups sort post-it notes into clusters CLICK Data-based goal areas and Goal Work Groups: Steps 2-3 CLICK Based on personal expertise/interest, DLT members self-select into one of two Goal Area Work Groups: “Student Performance” and “Expectations/ Climate and Conditions.” Each group should be represented by elementary, middle, high, general ed teacher, intervention specialist, administrator, etc. so teams often invite other staff members to join the groups for this part of the work. CLICK Each Goal Area Work Group then arranges post-it notes into common-themed clusters. The “Student Performance” area may produce more than one goal area (e.g. Literacy and Math).

DATA-BASED GOAL AREAS AND WORK GROUPS: STEPS 4 & 5 Each Goal Area Work Team reports out cluster topics to whole DLT. DLT members individually dot vote their highest areas of concern/need of designated Goal Area CLICK Data-Based Goal Areas and Work Groups: Steps 4-5 CLICK In Step 4, Each Goal Area Work Team reports out cluster topics to the full DLT. Follow-up discussions, explanations by group members and feedback from the team may be a part of this step. CLICK Finally, DLT members individually dot vote their highest areas of concern/need of designated Goal Areas. Each member votes using one dot per Goal Area. CLICK The Highest ranked areas will dictate SMART Goal development. CLICK CLICK After selecting the priority goal areas, the goal work groups are ready to write a goal for their assigned area. This work will be part of a District Leadership Team meeting. HIGHEST RANK SMART GOAL DEVELOPMENT

Complete this activity before continuing. STOP! Complete this activity before continuing. When viewing this as part of a District Leadership Team meeting, stop the tape here and complete the ”Data-based Goal Areas and Work Groups, Steps 1-5” Activity.

Create a SMART Goal Use Affinity activity for assigned goal area Write the goal on chart paper Critique goal using Focused Plan Descriptor Checklist Share goal with full team CLICK A district leadership team meeting with the purpose of drafting smart goals needs to be efficient and productive. The following steps will be helpful as teams work to draft district SMART goals. CLICK 1. Work groups use an Affinity activity to sort the data from Step 5 of the previous activity for their assigned goal area. Directions for the Affinity Activity are provided in the Resource Tab. CLICK 2. Work groups write a draft goal using the SMART goal template. This can be written on large chart paper or projected on a screen so that everyone in the group can see. CLICK 3. The Work Group critiques their draft goal using the Smart Goal section of the Focused Plan Descriptor Checklist. CLICK 4. Each goal area group then shares the drafted goal with the full leadership team. 19 19 19

Complete this activity before continuing. STOP! Complete this activity before continuing. When viewing this as part of a District Leadership Team meeting, stop the tape here and provide time for Goal Work Groups to write and share draft goals.

GALLERY WALK to REVIEW SMART GOALS A Gallery Walk is an activity that the Leadership Team can use to share all work groups’ drafted goals during a scheduled DLT meeting.. Directions for this activity are located in the Resources Tab.

GALLERY WALK DIRECTIONS Each Goal Work team posts goal Team members critique goals using Goal Section of the Focused Plan Descriptor Checklist Comments posted on goals Goal Work Teams respond to written comments Goal Work Teams revise goals Goals approved by Team CLICK In the Gallery Walk, teams review and discuss each work group’s drafted goal. The time to complete this activity is 20-35 minutes. CLICK Work groups post their draft goals on large chart paper throughout the room. CLICK Using the Goal Section of the Focused Plan Descriptor Checklist as a reference sheet, all Leadership Team members walk around the room, stopping at each goal to read. CLICK Each member uses post-it notes to add comments, questions, feedback to the draft goal chart. CLICK At the end of the walk, goal work group members respond to the comments attached to their draft goal. CLICK The leadership team provides time for the work groups to make revisions based on the feedback from the full team. CLICK Final draft goals are then presented to the Leadership Team for Approval.

Complete this activity before continuing. STOP! Complete this activity before continuing. Stop the video here and complete the Gallery Walk Activity.

The OIP District Focused Action Plan template, located in the Resource Tab, can be used by each work group to CLICK record the approved goal. This worksheet will also be used as the work groups develop strategies, indicators, and action steps for each goal.

OUTCOMES OF STAGE 2: DEVELOP A FOCUSED PLAN Develop SMART Goals (2-3) Compose Strategies for Each Goal (2-4) Establish Indicators for Every Strategy Adult Implementation Indicator Student Achievement Indicator Create Action Steps Write Tasks for the Action Steps Review, Revise, Adopt Plan Compose Strategies for Each Goal (2-3) Establish Indicators for Every Strategy Adult Implementation Indicator Student Achievement Indicator The next steps for the Goal Work Groups will be CLICK creating 2-3 strategies for their assigned goals and establishing indicators for each strategy. 25 25